Notary Apostille Certificate

How to Get Notary Apostille Certificate in Canada

An Apostille is an important certification which ensures that your documents remain valid and legal as you travel across nations. It is a means through which a legal document from one country could be acceptable and retain its validity in another country. This certification which is issued by a regulating power ascertains if the signature of a notary public or seal is authentic.

The notary apostille certification originated from the Hague Convention which took place on the 5th October, 1961. The convention abolished the need for legalizing foreign public documents among its members. A document which originates from a participating country for use in another country will require a notary apostille certificate that contains notary public’s signature or seal for its authentication. Individuals or firms authorized to use notary apostille certifications are selected by participating nations. However, Canada is not a signatory of the Hague Convention, hence, notary apostille certifications cannot be provided for its public documents.

Alternatively, Canada provides a Certificate of Authentication or Form 10 which is an International Certificate of Identity. This is an equivalent of an apostille which is used in nations that are signatory to the Hague Convention.

Procedure for Obtaining notary apostille Certification in Canada

Having established the fact that Canada does not offer an apostille certification, every public document will pass through a three-step process. These processes include:

  • Notarization
  • Authentication
  • Legalization

Each of these processes will be discussed in details.

Notarization

While member countries of Apostille Convention recognize the notary apostille certificates, in Canada the notaries do not issue certificates, but still the documents need to have a notarization. Notarization is the first essential step for certification of your documents. Without it, Global Affairs Canada will not authenticate a public document. Here, documents are notarized by a notary public or a lawyer.

Different professions in Canada such as Professional Engineers, Lawyers, Medical Doctors, School Principals, etc can notarize their identity documents, but they are not entitled to issue notary apostille certificates.

Authentication

Authentication is a certification of the genuineness of a document. Please do not confuse it with notary apostille certificate. This process does not only verify the source of a document, but also confirms the genuineness of its signature, stamp or seal on the document, in order to ensure that any document which is issued and certified in one jurisdiction is recognized in another jurisdiction.

It should be noted that authentication does not confirm or certify if a document or its contents is genuine, legal or credible.

The notarized documents are hereby submitted to the Global Affairs Canada for authentication of Canadian signatures on them.

The requirements of authentication vary from one country to another. Hence, it is important to contact the embassy, high commissioner or consulate of the country you are sending your documents to and inquire if there is need for it. Some of them will still ask for notary apostille, but do not panic as authentication is only way in Canada to certify the documents.

Below are the documents that can be authenticated by the Global Affairs Canada Authentication Sector:

  • Birth, marriage, divorce or death certificates
  • Criminal record checks (police clearance) or fingerprint certificates
  • Documents originating in a foreign country
  • Documents originating in Canada in a foreign language
  • Statements In Lieu of Certificate of Non-Impediment to Marriage Abroad
  • Medical Reports
  • Education Documents
  • Court documents
  •  Police clearance letters
  •  Affidavits
  •  Power of attorneys
  •  Health Canada certificates, etc.

Legalization

This is the last stage of the process. Here, the documents which have been notarized and authenticated are verified by the country’s foreign consulate you wish to send your documents to. For instance, should you wish to send your authenticated documents to France, you must have them legalized by the French consulate.

As you can see, obtainig a notary apostille certificate is a quite confusing process.

Here, at Legalization Service Centre, we assist our customers to obtain stamps on their Canadian documents so that they are recognizable overseas.

Document notarized

How To Get A Canadian Document Notarized For International Travel?

There is always a common problem which international travelers do face whenever they want to travel from one country to another for business or residency. This is the nightmare of getting their documents notarized as required by the laws of every country. If you happen to be one of such persons then you would have known by now that notarized and subsequently authenticated documents are what actually authorize your movement abroad whether for business or residency or work purposes. This simply means that without a notarized and authenticated documents, your movement will be impeded.

What this post will be aimed at doing is to have you enlightened on the steps you will have to take to ensure that such a process is a huge success. These will be highlighted and briefly discussed below.

Getting Your Documents Notarized

This is a very vital step that you don’t want to ignore. A notary certificate involves having a seal placed at the end of your document indicating that a notary public has successfully carried out every witnessing as required by the law. It is important to note that a notary certificate may not be part of the original document as it can be attached to it. In order to get your document notarized, you will need a notary certificate, seal and finally a signature.

Meeting Different Requirements

You have to know that there are varying conditions when it comes to the process of notarization and authentication of documents. What this means is that the process is usually different from province to federal level, and country to country. Also, there is what is always referred to as general requirements.

The most pressing of all is the general requirements which you must meet. If you are a business person, you will be expected to submit your notarized powers of attorney, certificates of incorporation, affidavits, transcripts, deeds of assignment, commercial invoices, income verification, copy of international passport and any other documents related to your business. This may be required, for example, when you open a subsidiary of your business in foreign jurisdictions.

The requirements for the notarization and authentication of personal documents may include: marriage certificate, birth certificate, divorce decrees, judgment or probate wills, criminal background checks, fingerprints. Please note that you only authenticate these documents when you are required to do so by government authorities of foreign countries. For instance, being divorced requires you to submit a document verifying this status.

File in A Request For Notarization and Authentication Services

This is the stage where you will need to complete a form about your request for the notarization and authentication of documents owned by you. In Canada, Legalization Service Centre is the company that will assist you to get documents notarized and authenticated. You will need to fill out the LSC Order Form in order to request this service from the company. The order form is not difficult to complete, but if you will have questions on how to complete it, you can always call the Customer Service at LSC to help you with the completion. Once the order was placed, the agents of LSC will process your documents at Global Affairs Canada and then will further process them by appropriate consulates or Embassies accredited in Canada according to international laws.

In conclusion, any time when you travel abroad: for business, work or residency purposes, you will need to make sure that Canadian documents are properly notarized and authenticated so that they are recognized in the country of your destination. LSC will properly get your documents notarized.  Legalization Service Centre is your trusted partner in your international endeavor!