Document Validation

3 ASPECTS OF DOCUMENT VALIDATION

Document validation is commonly required, and it is necessary to provide valid documents when traveling or working internationally. Document validation has many aspects, and the process can seem confusing from the outside. We can help familiarize you with a few of the most common aspects.

What is Document Validation?

Your document will need to pass through a lot of hands in the validation process, as every overseeing official has a specific role which verifies, certifies and prepares your documents for each successive step. This process is designed to provide a common chain that links different nations together for the purpose of honoring international law. This practice ensures that officials from your country of origin and those from a foreign mission can agree that your documents are trustworthy. We provide the service that streamlines this process for our clients. Legalization Service Centre specializes in meeting document validation requirements from all sides.

Notarization

Often, the first step for your document’s validation will be to have a duly appointed public official, called a notary, witness the signing of your document. This is a third party representative testifying to the validity of your document, and your document will receive a stamp and signature from this process. In some cases a notary will oversee the creation of an officially certified true copy of your document, for instance, if the original is too dear or cannot otherwise be marked or shipped.

Authentication

In Canada, document authentication is the first step to full attestation, or recognition of a document’s international validity. The authentication process is overseen by the Office of Global Affairs Canada. Legalization Service Centre offices are located close to the GAC in Ottawa, so we can facilitate prompt resolution for our clients. This typically involves applying an official stamp and signature to your document, but certain requirements must first be met. We can help you make sure that all seals and signatures are verified so that your documents can be recognized as genuine in another country or jurisdiction.

Legalization

You may have heard terms like attestation, apostille, or even superlegalization applied to the process of document validation. In any case, this is the final step. Legalization requires a foreign consulate, ministry or representative to sign off on your document. The consular officer will attest to the authenticity of the signatures and seals on your document and add their own. With this, the chain of trust has been established and all protections of international law that have been agreed upon will be in effect. This allows the recognition of your documents as legitimate throughout travel or business affairs.

We’re The Professionals

Most people don’t need to know all the ins-and-outs of document validation. They just want genuine documents so they can get to where they’re going. Our clients receive the expert assistance they need to quickly walk through these steps. Interfacing with local and foreign authorities and meeting their requirements is our specialty. We make certain your documents are prepared correctly and can pass quickly through each step in the process.

Legalization of Documents

How Will Holidays Affect Document Legalization?

Document legalization is critical for certifying the international legitimacy of documents such as marriage licenses, birth and death certificates, powers of attorney, visas, and more. We provide consular services and speedy authentication procedures to streamline the legalization of your documents. If you’re seeking authentication and legalization for your documents during the holidays, there are some things you will want to know first.

Limited hours of operation

As many government services are traditionally closed for observance of certain holidays, or open for fewer hours during the holiday season, there may be delays in obtaining signatures for your documents from the necessary civil and judicial officials. It is important to take into account national holidays and be aware of how restricted hours of service may affect the attestation of your documents.

The first step of attestation is the preparation and submission of your documents to the relevant local authorities for authentication. We work closely with the office of Government Services/Global Affairs Canada in Ottawa, and in most cases our document authentication service takes less than two business days. However, it is prudent to be aware of the possibility of holiday delays.

When can you expect delays?

Canadian government offices are closed to the public over the following statutory holidays: New Year’s Day, Good Friday, Easter Monday, Victoria Day, Labour Day, Canada Day, Civic Day, Thanksgiving Day,  Christmas and Boxing Day. Operating hours and services may also be limited around these holidays.

Because document legalization involves the international processing of documents, it may require the action of both the Canadian government and a foreign embassy or consulate. The foreign embassies/consulates involved in finalizing the legalization of your documents may have restricted holiday operations also. It is good idea to consult the calendar of the diplomatic mission overseeing legalization.

How can I avoid delays?

By using our services, you can save yourself from the frustration of dealing with complex legalization procedures. We will ensure your documents are correctly prepared and expedite processing under any circumstance. If you are submitting documents that are time sensitive, it is especially important that you contact our office right away in order to meet your deadlines. We have years of experience handling these situations.

Depending on the method you’ve chosen for shipping and receiving your documents, Holiday hours may affect the speed of your legalization. For example: Canada Post does not deliver over national, territorial or provincial holidays. In some cases, if the holiday falls on a Saturday or Sunday, the holiday office closures will extend into the week.

We recommend express courier services from FedEx, Purolator, or UPS to ensure your documents reach our office swiftly.

When you submit your time-sensitive documents to us for legalization during the holidays, take care to verify the ship-by dates and processing times published on your preferred shipping company’s website. Once your documents are safely in our hands, we assure you they will be handled with the professional experience and expedient service we are celebrated for.

Our contact information:

Email: info@legalizationservicecentre.ca

Toll Free: 1-800-857-1215

Local/WhatsApp: +1-613-501-0555

Skype: lsccanada

Fax: 1-844-786-2001

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Attestation of documents in Canada

Attestation of Documents in Canada

The attestation of documents in Canada is the process when the Canadian documents get certified as being genuine and are legal to be used in other countries. For example, many Canadians currently live and work in foreign countries. For their degrees to be accepted in those countries, they need to be attested by the appropriate Embassies and Consulates in Canada. The whole meaning of the attestation process is to make sure that the Canadian documents can be accepted in foreign jurisdictions without any reservations.

Please do not be confused with the attestation of documents process for evaluation of the foreign educational documents. This attestation process is different from the one we discuss here.

We are receiving many inquiries related to the attestation of documents process for Canadian documents for use in countries like Qatar, UAE, Saudi Arabia, Russia, Czech Republic, China, Aruba, Mexico and so on. The most requested documents for the attestation of documents process are: university degrees, school report cards, birth and marriage certificates, criminal record check certificates and many others.

The attestation of documents is another term of the authentication and legalization of documents and also Apostille process. All these terms are related to the international document processing services and are being regulated by the international conventions.

Attestation of Documents Steps

The attestation of documents process usually requires passing two important steps. The first step is to get the Canadian documents authenticated by the Canadian government.  This step ensures that the documents have been issued legally by the appropriate authorities. Only Canadian government officials can verify that the documents are genuine. Once the government officials have authenticated the documents, the second step would be to get them attested by the appropriate Embassies or Consulates. For example, if your degree is required to be presented in order to obtain a Qatari work visa, then the degree has to be attested by the Qatari embassy in Canada.

There is one more steps which is a notarization. This is an optional step that is employed when you attest the certified true copies of the original documents. In this case, the first step would be to go to the notary public office and notarize the documents as certified true copies.

In some countries, additional third step may be required. This step involves finalizing the attestation process by the Ministry of Foreign Affairs of the country in question. Let’s take our previous example with attestation of the degree for a Qatari work visa. Once the degree passed two steps in Canada, the third step would be to finalize the degree at the Ministry of External Affairs of the State of Qatar.

We understand that the attestation process might be confusing so please do not hesitate to contact us. We have an extended experience in attestation of documents services, so we will professionally walk you through this process.