Chinese Embassy in Canada

The Notarization and Authentication Service At Chinese Embassy in Canada

The notarization and authentication service at the Chinese Embassy in Canada will be delayed this and next week. The Chinese Embassy in Canada will be closed for observation of the Chinese New Year.

In order to avoid the delays in obtaining the notarization and authentication of documents in Canada for Chinese work visa, please contact our office and we will help you to get all paperwork done in timely fashion.

We have authenticated hundreds of Canadian documents for use in China. We know all aspects of the document authentication process for Chinese work visa.

In order to authenticate the documents at Chinese Embassy in Canada for Chinese Work Visa, we will need:

  1. Canadian Criminal Record Check Certificate;
  2. Certified copy of the Canadian Degree;
  3. Certified copies of the language training certificates (if applicable);
  4. Completed and signed LSC Order Form;
  5. Completed and signed China Embassy Application Form.

Once we receive the documents, we will take care of the rest.

Dutch Embassy in Canada

The Dutch Embassy in Canada Legalization Service

One of our most commonly requested services is legalizing Canadian documents for use in the Netherlands. The Netherlands is becoming a hot destination for work or travel, and many Canadians are flocking overseas to see the beautiful country for themselves. Before you go, there are a few things you need to do to make sure that your documents are legal and ready for use. Here’s an outline of the process and how we can help.

Authenticating Through Global Affairs Canada

The Netherlands is the originator of The Hague Apostille Convention; however, Canada was not one of the initial signees. This means that any document intended to be used in the Netherlands must follow the legalization processes in its country of origin. In Canada, this is known as the authentication and legalization process which contains a few distinct steps.

To start, your documents will need to be authenticated at Global Affairs Canada in Ottawa and then by the Dutch Embassy in Canada. When going directly through Global Affairs Canada, the process can take a few weeks or longer during busier times of the year. If you go through a legalization service provider such as us, we can significantly reduce your wait time to only a few days.

Working with the Dutch Embassy in Canada

After the initial stage, you will then need to have your documents legalized by the Dutch Embassy in Canada. There are Netherlands Consulate Generals in a few major cities throughout Canada; however, the Dutch embassy in Canada (Ottawa) can process any document which will save you time and money, depending on your location.

Once we meet with the consular section, they will legalize your documents, and the papers will be ready for presentation in the Netherlands as an equivalent to an Apostille certificate. Physically moving your documents to the Netherlands can be tricky, especially for large, delicate documents. We recommend you use a secure shipping service to ensure they get there in one piece. If you need help with this we will be happy to assist.

Document Requirements

As in any case, no matter the country that will be legalizing your documents, they must be original and in long form, and they must have been issued relatively recently. Additionally, if your documents contain references to other documents, you must also include those in the legalization process as well. In some special cases, your documents might be in a different language other than English, German, French or Dutch.

If this is the case, you’ll need to have them translated by a sworn translator. This creates another step in the process as you must have the translation legalized if the translator is based outside of the Netherlands. If you are unsure, we’ll be happy to help you out with that step also.

What a Verification Stamp Means

When you have your document legalized by the Dutch Embassy in Canada you will receive a stamp or sticker on the document. This simply means that the correct signature is on your document but doesn’t prove that the content or certifications of the document are correct. Once you present your documents to an authority in the Netherlands such as the Immigration and Naturalization Service, they may decide to verify the legitimacy of the document.

We’re Here to Help

If you need an assistance with the legalization process or just have general questions, contact the Legalization Service Centre, and we’ll be happy to help and answer any of your questions. W have been working with the Dutch Embassy in Canada for many years and know every aspect of their requirements.

Authentication of documents

Understanding document authentication: a primer on the what and why of authentication

Moving documentation between countries can be confusing and at times, overwhelming. If you are dealing with documents between two countries it is crucial that you understand the process needed to authenticate them. Without understanding and deploying the appropriate authentication, your documents could be considered invalid. For Canadians, or people coming into Canada, documents must be authenticated and legalized by the appropriate authorities. Because Canada is not a signatory of the Hague Convention, documents must be authenticated both by the appropriate authorities in the country of origination AND the appropriate Canadian authorities or vice-versa. Read on to learn what authentication is and how to ensure you are properly handling your documents.

What is Authentication?

Authentication is the legal process of guaranteeing the genuine nature and validity of the signature and seal of an official document. Authentication does NOT guarantee the validity of the contents of any document. Authentication will be required for any document that needs to be guaranteed by a third party authority. This process will allow other jurisdictions to recognize and allow the document to be used. The authentication and legalization must be processed in order for the document to be considered valid.

Steps to take for smooth authentication and legalization

1.) Notarization: Some documents will need to be first notarized before they can be authenticated and legalized. Contact us to see if your document needs to be notarized by a notary public to proceed through the process. Some vital statistic documents like birth, marriage and death certificates do not need to be notarized.

2.) Authentication: Once notarized (if applicable) your document will move to the authentication phase. Authentication authorities compare the signature and seal of your document against information on file. Make sure all parts of the signature seal and/or stamp of the notary are displayed clearly on the document. Submission your documents to our office for authentication will guarantee a timely authentication process.

3.) Legalization: Once your document has been authenticated, it will need to be legalized through the embassy or consulate of the destination country. An official at the embassy or consulate will confirm that the document has been appropriately prepared and will confirm the certificate of authentication. If everything is properly prepared, the consulate or embassy will issue and affix a certificate of legalization to your document.

What kind of documents need to be authenticated?

Any document that requires a third party legal recognition will need to be appropriately authenticated. Some examples of common documents that require authentication include, but are not limited to: birth, adoption and marriage certificates, school admission papers and transcripts, contracts that deal with partnerships, incorporation and fiscal matter, approval certificates for customs, power of attorney and police documents. If you have any questions regarding the need to authenticate a document, your best course of action is to contact our office for the most up to date requirements.

Legalization Service Centre has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.