Exporting Commercial Goods to Iraq | Authentication & Legalization

Commerce between Canada and Iraq is governed by processes that regulate what can and can’t be exported. As well as the equality of exports and strategies for shipment. To control all of these factors, goods leaving Canada must be accompanied by a Certificate of Origin and Commercial Invoice. These documents contain many vital pieces of information. They are critical to keep buyer and seller commitments in check. They also allow the governments of the two countries to have oversight of the products leaving and entering. Vital information contained are details of the seller, place of production, price, and attestation that the products meet certain criteria of production and distribution. They need to undergo authentication and legalization.

Canada and Iraq in Trade

Trade relations between Canada and Iraq are quite strong. We see this by the staggering $200 million reported in trades between the two countries in 2018. Since then, the numbers have only increased as opportunities for trade have expanded. The Canadian market makes a significant contribution in terms of exports to Iraq. For example, in past years Iraq has been one of Canada’s biggest buyers of wheat, coming in second after the United States. Strong trade relations between the two countries is not surprising! Our economies and natural resources combined complement each other significantly. Moreover, Canada takes an active initiative via funds and programs to stabilize the Iraqi government, support humanitarian efforts, and promote developmental strategies.

What is Authentication?

In order for the Certificate of Origin and Commercial Invoice to be valid to Iraq, they must undergo authentication and legalization by Global Affairs Canada (GAC) and the Iraqi embassy. Before authenticating documents, they must be notarized by a Canadian notary public. GAC will verify that the signatures are true and that they meet their standards for export documents. Afterwards, they will place a red stamp to finish the authentication process. Once authentication is complete, the documents are ready for legalization.

What is Legalization?

 

The embassy of the country you plan to use your document(s) in will review them a second time. They will confirm that the document(s) meets the standards of their country. Additionally, they also confirm GAC authentication. In this case, once authentication by GAC has been completed, the Certificate of Origin and Commercial Invoice will be submitted to the Iraqi embassy in Ottawa. The Iraqi embassy will then conduct their review, then place their stamp or attach a certificate signifying that legalization has been completed.

Overwhelmed? We Can Help!

Authentication and legalization can be quite complicated. Exporting goods is already difficult, involving careful documentation, reporting, and liaisons between two countries. At Legalization Service Centre, our professionals have years of experience authenticating and legalizing trade documents which has earned us an A+ ranking at the Better Business Bureau (BBB) and a stellar 5 star client review on Google.

Our customer service is definitely a driving factor for these ratings. We also have strong networks within GAC and local Ottawa embassies. This means that your documents can be prepared in record time and hassle-free. We can review your documents for accuracy, submit to GAC and the appropriate embassy. Eventually, we can courier the completed documents to your desired address. Our location within Ottawa and proximity to the GAC and embassies allows us to follow through with your documents until completion and take any action necessary promptly.

Contact Us Anytime

Trades to Iraq or any other country is a great way to enhance our own economy and strengthen those of the countries that benefit from our products. Let us help you along your way as you do the best you can on the front of commerce. Contact us to speak with one of our professionals with any questions you may have at 1-800-857-1215 or reach us via Whatsapp at +1-613-501-0555.

 

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Investing in the U.S. Real Estate Market as a Canadian || Authentication and Legalization

The US investment laws are fairly relaxed for foreign investors. This makes it easy for Canadians to bank on opportunities such collecting assets. This, along with many Canadians choosing to retire in America, are two primary reasons why Canadians invest in real estate. Whether you are a keen investor looking to bank on an opportunity or planning a dream retirement home, you will need to complete document authentication and legalization. Apostille is the equivalent process in the United States.

On September 29, 2008….

The Dow Jones dropped a stooping 777% within one trading day, causing a massive economic collapse which affected the US real estate market in a profound manner. The collapse was the result of lenders taking loans on homes they couldn’t afford. Many had to walk away from their mortgages, as they couldn’t carry on their payments anymore. This caused a significant drop in the housing market prices due to foreclosures, the effects of which can be seen even today. At one point, a single family swelling was as low as $50,000 US dollars! These conditions were dismal for home owners. However, these sudden low prices opened up a gate for foreign investors. Many Canadian investors began collecting these assets and still hunt for such deals to date.

What You Might Need for Apostille

Some documents you may need to apostille may include a mortgage agreement, Power of Attorney, property Deed, time-share contract or purchase/sales agreement. Regardless of what your apostille needs are, having a document authentication and legalization professional complete the process can save significant time and money.

Authentication and Legalization Simplified: Apostille

America requires documents to be apostilled, instead of authenticated and legalized. The difference in terminology is due to the fact that America is one of the countries that has signed the Hague Convention while Canada has not. Without going into much detail, what is important to recognize is that while the terminology may be different, the process of authentication and legalization are the same as document apostille.

If you want to authenticate your property documents, a professional such as Legalization Service Centre (LSC) will review what your end goal is. LSC will collect all of the necessary documents and forms, then fill them out. Global Affairs Canada (GAC) will validate that the sent documents meet their standards. Once satisfied, they will place a large red stamp on your documents.

The next and final step is legalization. The US embassy in Ottawa is in charge of legalizing your documents. They will be checking that the GAC stamp is valid and meets their standards, too. Should everything go well, they will also affix their stamp (certificate of legalization) to your document. After these steps, your documents will be apostilled! Or in Canadian terms, authenticated and legalized.

Why Choose A Professional?

While both of these processed can be completed on your own, involving a professional includes several advantages. For one thing, Legalization Service Centre has a network with GAC which allows for documents sent by us to receive preferential processing time. While it can take upwards of 20 days if you send the documents on your own, LSC can have your documents authenticated as early as one business day.

Our professional oversight allows for reduction in chances of error. This can save you more money and time. LSC’s connections and proximity to the US embassy in Ottawa also help with processing time at the legalization stage. The process will be timely and cost-effective! Investing in the US can very exciting, we know. Paperwork, however, can be daunting if not done right. Having the right paperwork certified in the right manner can save you hassle. Not just in the present, but it can create a secure foundation for many years to come, too. Regardless of what your document authentication and legalization needs are, give us a call to chat with one of our highly skilled professionals. We are happy to help whenever we can!

 

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Document Authentication and Legalization for Acquiring a Russian Citizenship for your Canadian-Born Children

Regardless of where your children are born, they can enjoy dual citizenship of your country via naturalization. Sometimes, authentication and legalization of documents is required to confirm this status.  Naturalization is the process where a non-citizen can acquire citizenship of a country. While there are several avenues through which a person may acquire citizenship with this method, having a parent be a national of a country prior to a child’s birth is one of the simplest. The child may acquire citizenship of that country too. Other requirements are also in place to ensure that they can obtain this formal status. Such is the scenario for Russian Canadians who have Canadian-born children. These children are Canadian nationals by birth, but also enjoy Russian citizenship via their parent’s Russian status.

Russian Citizenship: A Quick Requirement List

The Russian government acknowledges that Canadian-born children born to Russian parent(s) are automatically Russian citizens as well. This is true even if only one of the child’s parents holds Russian citizenship while the other is a foreigner. However, in order for the child to obtain this citizenship formally via documentation, they must complete an application process. This is important because if they were to visit Russia, they would require a Russian passport and any visa application would be denied due to their automatic Russian national status. In order to obtain the passport, the individual, or parents of children under the age of 18, must submit the following documents to the Russian embassy in Ottawa:

  • An application to verify the child’s Russian citizenship
  • Translated, notarized, and authenticated copy of the child’s Canadian birth certificate
  • If one of the parents is a non-Russian, then a notarized statement of consent from the non-Russian parent (for children under the age of 18)
  • Processing and shipping fees
  • Passport photos for the child

Some other documents that may also be required:

  • Passport photos for the applying parent
  • Notarized, authenticated and legalized copies of the parent’s residency document (Canadian permanent residency card, Canadian passport, long-term visa, etc.).

What Needs To Be Done?

Before submitting your documents to the Russian government, authenticate and legalize them. With that done, you will clear your citizenship verification and get your Russian passport. Complete details of the process can be found on the website of the Russian Embassy in Ottawa here.

You must submit these documents (especially the birth certificate) alongside your application. You must translate, authenticate, and legalize them in order to meet the requirements of the Russian government. First, translate the certificate, then you have to  notarize with a notary public. Following this, the documents must be sent to Globalization Service Centre (GAC), which is a Canadian government body responsible for all document authentication in Canada. Here, your documents and the signatures on them will be verified for accuracy and trueness. Once they meet the standards set forth by GAC, GAC will place their large red stamp on them signifying that they have been authenticated. Then, the Russian Embassy in Ottawa will legalize them. They  will verify that the GAC stamp is authentic and that the application meets all the document requirements, legalizing it.

How We Can Help With Russian Citizenship

While the process of authentication and legalization can be conducted by anyone, it is best to entrust a professional such as Legalization Service Centre. This is because processing time and length can be significantly reduced when the documents are processed by professionals who are well networked within GAC and embassies in Ottawa. Legalization Service Centre’s office is conveniently located in the heart of Ottawa, proximate to GAC and nearby foreign embassies. Whereas it may take an individual up to a month to complete authentication with GAC, we can have your documents processed via expedited next-day service or within weeks for regular processing time.

Having your child obtain their Russian citizenship status and passport can be an exciting step. Let us help you with the process to make the process as convenient and time-efficient as possible! Give us a call to talk to one of our professionals anytime at 1-800-857-1215.

 

 

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Export Related Documents: Authentication and Legalization

Authentication and Legalization in Exports and Imports

The business of trading goods or exports and imports is a promising form of commerce that requires authentication and legalization. Both parties require a certain level of trust when starting such a business. They may not have previous experience in exchanging goods with one another, after all. Checks and balances allow you to make an informed decision and choice in partners to commit the trade with. However, a certain level of risk related to the quality of the product you receive will remain.

When you engage in trading goods made in Canada, authentication and legalization of documents can help the importing country minimize risks related to the quality of the product. It will also provide financial reliability, as well as allow importing countries to assess authenticity of the product. They may request the Commercial Invoice and Certificate of Origin.

What is a Commercial Invoice?

A Commercial Invoice is a legal document that is included when goods are shipped to another country. The purpose of all invoices is to provide a record of the transaction. The importing country uses a commercial invoice to allow products in. This includes the billed amount and payment options for the buyer. In addition, it includes information about both the buyer, seller. and sold goods. Due to the risks of damage related to the order and  exporter accountability for the goods, this invoice can allow funds to remain in escrow accounts.

What is a Certificate of Origin?

A Certificate of Origin is another document that can provide assurance of quality and verification of details regarding the product. It contains details about the exporter and importer, along with information regarding the producer. It also contains the tariff classification number, weight of products, and most importantly, a statement certifying that the information on the certificate is true and accurate. A detailed description of the information contained within the Certificate of Origin can be found on the Canadian government website here.

The Authentication Process

In addition to providing these documents, some countries require that they undergo the process of authentication and legalization. In order to authenticate the documents, they must first meet the requirements of the Canadian Chamber of Commerce. Once met, they will affix a stamp to signify this. Moving forward, Global Affairs Canada (GAC) will screen the document for authenticity and following a satisfactory review, your document will be stamped. The final step of legalization takes place at the embassy of your importing country, who will validate your document.

While this process may sound simple, it can take approximately two months to complete, with a minimum period of twenty days at GAC for authentication. Errors and omissions along the way can extend this time by another three months. However, Legalization Service Centre can complete the same process in a much shorter amount of time, knowing the process and having a strong network within GAC and embassies in Ottawa. With our office situated in Ottawa, we can fast-track authentication to provide next day service! We will also make sure that your documents stay at the relevant embassy for days or weeks instead of months.

Our experience and stellar customer service has earned us an A+ status with the Better Business Bureau (BBB). We understand that your business requires you to act quickly and that simplicity in conducting your due diligence can translate to your success. For these reasons, we are readily available to answer any questions you may have and can have your documents authenticated and legalized quickly, efficiently, and accurately. Give us a call at 1-800-857-1215 or send us a message on WhatsApp: +1-613-501-0555.

 

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Coping with Document Authentication and Legalization in Life After the Pandemic

As 2020 progresses into summer in Canada, the Covid-19 pandemic continues to restrict and limit life as we once knew it. While Ontario was hopeful that the number of cases were on the decline, a recent increase in the numbers shows us that we are still a distance away from finishing our battle with the virus. What is the future of document authentication and legalization?

What does this mean for business?

As of June 1st, 2020, Ontario has extended the state of emergency for the province by another few weeks. Business will continue with the limitations that were imposed until June 19th, 2020. Continuing social distancing protocols, most businesses will have their doors closed and may only operate remotely, if at all. This remains true of government offices as well, where functionality for most work is still ongoing. However, operations will continue remotely or with strict social distancing protocols in place. You can find up-to-date information regarding COVID-19, travel, and document authentication on Global Affair Canada’s website. For a full list of state-of-emergency orders and updates, visit here.

As you have likely experienced in the last few months, operations in the government and private sectors have been slow. This is due to a shortage of staff or coping with sudden remote functionality for employees in industries that used to operate mostly from offices. This is also true for activities surrounding authentication and legalization services. Services often require communication between government offices in different countries, which complicates the process. Your document authentication process with Global Affairs Canada may be delayed. There may also be problems in the document legalization step with the appropriate embassy in Ottawa. They may be coping with their own set of delays and restrictions with the countries that they represent!

Moving forward?

It is difficult to point to a date upon which life will resume as before. More likely, operations of businesses and government offices will change to create a post-virus norm. This may mean social distancing measures may never really go away. More and more offices and businesses may choose to continue remote functionality to some capacity. There may still be delays even if things go back to a new normal; it may be a while before things pick up pace. Even more likely is that there may be lags due to a backlog that happens during the state-of-emergency.

What to do?

During this time, it may be of best interest to you to have your document authentication and legalization needs completed by professionals such as Legalization Service Centre. Our hours of operation have not changed significantly and we can be reached conveniently via WhatsApp at +1-613-501-0555  or by telephone at 1-800-857-1215. Not only can we help you process your documents remotely, maintaining social distancing protocols, but our pre-existing networks within most embassies in Ottawa, as well as with Global Affairs Canada, allow us to have your documents processed as quickly as possible. We strive to exceed our clients’ requirements and over the years, our experience has not only allowed us to provide stellar customer satisfaction, but also earn an A+ status with the Better Business Bureau (BBB).

Only time will tell what the future has in store. For now, we hope you stay safe while maintaining social distancing protocols as per your province’s guidelines. Give us a call or send us a message for any of your document authentication and legalization service needs!

 

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Death Certificate Authentication

Authentication and Legalization Services for Handling Estate Matters Following a Death

Authentication and Legalization Services for Handling Estate Matters Following a Death

Death is a fact of life, but knowing that does not make accepting the decease of a loved one, or our own ultimate end, any easier. However, just as with most hard facts of life, it is best to prepare for our final journey and the tasks that will follow for this world after we or our loved ones have passed. For example, funeral preparations, debt and bill payments, conveying a message of the passing to colleagues, relatives, and friends, and handling estate matters following our death are just a few of the things we may want to prepare for while we still can. This preparation and due diligence may save our living loved ones much hassle and hardship at a time when they may not be in the right state of mind or heart to carry on these worldly activities. More-over, no one other than yourself will know your affairs better than you, so it is always a good idea to tie any loose ends if you have the opportunity. In all reality, there will always be something else left to do, but this ensures that you have done what you can to help make certain processes easier.

Your estates, meaning your properties, possessions, and assets, along with financial and administrative matters, will likely need to be addressed following your funeral. If you have a Will, an Executor to carry on these matters may have been appointed by you, otherwise, the Probate Court will assign someone to complete the administration of these tasks. Here is a list of the activities that may need to be managed:

  • An estate proceedings will need to be started to determine what will happen to your assets, possessions and properties. If you have a Will, the Executor, possibly along with the aid of a legal counsel, will follow the instructions in your will and the state laws to distribute your assets.
  • Your digital legacy, meaning your online accounts which will become your assets following your death, will need to be reassigned to a living relative or friend, or shut down as per your instructions.
  • Any debt and bill payments that you have may have pending need to be accounted for.
  • Your near ones may need to file for death benefit claims with insurance companies, social security, pension funds, or unions.

For many of these tasks, such as to file for benefits, social security, pension funds or any other such application, your loved ones will likely need to have the death certificate certified. If they need to prove your death for these purposes in a country other than the one where the death happened and the certificate was issued, they will need to have the death certificate authenticated and legalized as well.

In order to authenticate the certificate, it will need to be submitted to Global Affairs Canada (GAC), which is a government body in Canada responsible for all document authentication. They will validate that the signature on the certificate is true and matches one of their inventory of personnel who are eligible to sign. Once they are satisfied with the trueness of the document, they will place a large red stamp on it to verify that it has been authenticated by them. Once this process is complete, the document will need to be legalized by the embassy of the country where the death certificate will be used. This embassy will verify that the GAC stamp is authentic and that the document meets their requirements and standards. When they are satisfied, they too will either place their stamp or a certificate of legalization directly to your document.

While the process of document authentication and legalization need not be difficult, proper document preparation before starting the process is vital to ensuring that there is no delay or additional cost due to incorrect filing or submissions. Entrusting a professional such as Legalization Service Centre, who are experts in the field of document authentication and legalization can save you much hassle, stress, due diligence, time, and money in the long run. Our office is located in the heart of Ottawa where most embassies are located, meaning that we can track and follow your documents until completion locally. As well, we have a strong network within GAC which enables us to have documents authenticated in less than a week whereas the normal process can take up to 21 days. We are also able to provide next-day authentication for any rush items.

Knowing these tips on preparedness for your or your loved one’s death can certainly make an undesirable time one that is a little less of a worldly struggle to go through. At a time when you may need someone else to do the administrative work the most, trust us to get the job done with as little of your involvement as possible.

Czech Superlegalization

All You Need to Know About Document Superlegalization for Working in the Czech Replublic

All You Need to Know About Document Superlegalization for Working in the Czech Replublic as a Canadian Citizen

Beautiful structures, magnificent castles, colourful buildings and cobblestone roads: The Czech Republic is known for being a picturesque medieval-styled country. A fine combination of its history, architectural designs and natural beauty is what puts this unique country on the map for tourism, business, and a keen interest by the working population to find employment and possibly make a life here. This bustling yet tranquil country, with Prague as its capital and the core for most commerce and tourist attractions, exuberates a sense of balance between 15th century romance, fairy-tale scenery and practical life. Whether you are visiting the country for work, education, or any other reason, a temporary residence here as a Canadian citizen may feel like a break from reality into a parallel universe filled with European history and magic.

If you are visiting the country for the purpose of work or study, you will find that you are required to meet documentation standards and requirements that may be slightly different from what you are used to within Canada. Document authentication and legalization are a standard practice any time you need to present official documents issued in one country for use in another. These processes basically allow your document to undergo validation that ensures that your documents are true, valid, and of the official/legal standard that matches the standard of the receiving country.

Here in Canada, official documents such as transcripts, identification documents, degrees, and professional licenses, etc. are authenticated by Global Affairs Canada (GAC), which is a government body responsible for ensuring that the signatures and stamps on your document are true and valid. Once GAC is satisfied, they place a red stamp on your document identifying that it has been authenticated by them. Once authentication is complete, the documents are then presented to the embassy of the country where you intend to use it. These embassies are typically located in Ottawa and once they receive your document and are satisfied of the trueness of the GAC stamp, they too will either affix their stamp or certificate identifying your document as having been legalized by them. Once your document has been authenticated and legalized, it is now ready to be used in the foreign country.

While the process of authentication and legalization are similar for Czech Republic as they are in Canada, there is a difference in the terminology used by the countries. Whereas in Canada we refer to the process of embassy verification as “legalization”, in the Czech Republic and within their Ottawa Embassy in Canada, the same process is recognized as “superlegalization”. This is because inside of Czech Republic, they allow documents to be “legalized” by any local superior government authority such as a ministry or finance authority, similar to how documents are “authenticated” by GAC in Canada. Only when a document is required to be verified by a Czech Embassy is the document said to be “superlegalized”. Hence, the Czech Republic Embassy in Ottawa recognizes the GAC authentication of your document as “legalization” and their own authentication process as “superlegalization”.

The process of getting your documents in order for the purpose of your travel, regardless of whether it is for an educational endeavor or work within the Czech Republic, can be daunting. Adding the hassles of document authentication and legalization/superlegalization can make it even more so, especially if you are familiar with the standard process in Canada and then have to deal with a slightly different one this time. Having professionals such as Legalization Service Centre can lessen your burden and help you complete the process hassle-free. When you trust us to authenticate and legalize/superlegalize your documents, you can rest assured that your documents will be ready in a timely manner and will often save you money and time that may be spent if you do not fully understand what is required by the embassy. Our office is located in Ottawa and close to all major embassies, making it easy for us to follow your documents to completion and keep the most up-to-date information on embassy requirements.

Visit us today at legalizationservicecentre.ca and contact us to have your questions answer or simply get more information. Let us take care of the official end while you pack your bags for a brand new adventure in a whole new world away from home!

UAE Embassy

GETTING RIGHT DOCUMENTS AUTHENTICATED AND ATTESTED BY UAE EMBASSY

WORKING IN THE UAE AS A CANADIAN CITIZEN AND PROVIDING THE RIGHT DOCUMENTS AUTHENTICATED AND LEGALIZED BY UAE EMBASSY

People go to the UAE to work from all over the world and the trend is no different for Canadians. Working in Dubai, for instance, has many benefits. Whether you a professional designate such as a doctor, nurse, engineer, lawyer, or looking to work in the corporate world, the perks of working in Dubai versus here at home can be

many. For one thing, jobs of similar nature often have much better remuneration in comparison to the same jobs at home. Pay may be up to 20 percent more in comparison and it is not uncommon for companies or the government to provide benefits that are unheard of here. For instance, many jobs provide sign-in bonuses, include a residence and car, and may also include personal help such as in-home nannies and cooks. Not to mention, the lifestyle and glamour of Dubai with the city’s crowd-pleasing entertainment services for expats in and of itself is a great motivator to make a living there. So, if you have or are interested in pursuing a career in Dubai, congratulations!

However, there are a few things to keep in mind before and when you embark on this new journey. For one thing, it is worth noting that as with working in any foreign country, you will need to know what sort of documentation will be necessary in order to get started. Also, in case you think you will fall in love and want to continue living there, you should note that it is very difficult for expats to own property or become citizens of Dubai. As long as these are terms you are aware and accepting of, your journey to living and working in Dubai should be nothing but a unique lifetime experience!

Once you have landed the job of your dreams and are ready to accept, you will need to gather some documents in order to obtain a residency visa as well as fulfill the requirements of your employment process. The documents asked of you may vary depending on the nature of the job as well as your employer, but here is a list of things you may be asked to provide:

  • Your diplomas/degrees
  • A copy of your practitioner’s license
  • A copy of your Canadian passport, which must be valid for at least 6 months
  • A background check
  • Resume, cover letter, and contacts for reference
  • Teaching or work experience confirmation letter
  • Your marriage and children’s birth certificate if you travel with a family.

It is mandatory to obtain a residency visa in order to work in the UAE and detailed instructions for how to obtain the visa can be found on the UAE government website. Regardless of whether it is for the visa process or for your employer, you will need to have all required documents authenticated and legalized, also known as attested or apostilled, by Global Affairs Canada and the UAE embassy in Ottawa.

To authenticate, Global Affairs Canada will validate the signature on your documents as being valid and authentic. Once they are satisfied, they will place a large red stamp to identify this documents as having been authenticated. Then, your documents will need to be attested by the UAE embassy or consulate in Ottawa. The UAE embassy will validate that the Global Affairs Canada stamp is authentic and that your documents meet all requirements. Once they are satisfied, they will affix their stamp to your documents.

There are many benefits of going through a professional service provide such as Legalization Service Centre for your document authentication and legalization needs. For example, a professional can save you time, hassle, and significant due-diligence. The authentication process through Global Affairs Canada can become unnecessarily long if the documents are not prepared as per guidelines. Because we do this on a regular basis and have an existing network at GAC, we can speed up the process to have your documents authenticated in less than a week. Also, embassies often have changing requirements which makes the process of legalization complicated at times. Since we are conveniently located minutes from most embassies in Ottawa, we can keep up-to-date information on embassy requirements and make in-person submissions of your documents.

Give us a call at Legalization Service Center at 1-800-857-1215 for a phone consultation to answer any remaining questions or to discuss your specific needs. The process of authentication and legalization does not have to be tedious, time-consuming or expensive, and we do our best to ensure this is true for  each of our clients.