Document legalization

Legalization Service Centre: One Stop Solution for Your International Document Needs

Going to a foreign country any time soon? Whether you’re going there for travel, work, or school, you’ll need to go through the document legalization process. This process has a few different steps, and it’s easy to skip one accidentally.

Luckily, Legalization Service Centre makes the process incredibly simple! Here are a few ways that we can help with all of your international document needs.

What services Legalization Service Centre have to offer?

To start with, let’s take a look at the services that we offer to all of our customers.

First, we’ll help you sort through all of your documents and determine which ones you need, and which ones can stay home. Everyone has different needs and will choose to travel for various reasons. Because of this, we don’t offer a cookie-cutter approach to our customers, and instead, we’ll listen to your goals.

After we sort through the documents, we’ll determine which ones need to be authenticated or notarized. Some documents already have this built-in and can skip this step. Others might need extra attention. We’ll help you determine this.

Then, we’ll get in touch with the embassy of your destination country. We’ll also work with Global Affairs Canada to help save you the trip and the time. After we sort everything out with them, we’ll even mail your documents, so you have them once you arrive in your destination country without issue.

We make the Process Less Stressful

If you’re a first-time foreign traveler, you’ll probably feel overwhelmed as soon as you start learning about the different document legalization steps. It can take some time to research all of this, and if you miss a step, you might be turned away once you arrive.

Sure, it is possible to go through the entire legalization process yourself, but if you’ve never done it before, you might run into problems. Part of the advantage of working with the Legalization Service Centre is that we won’t let you fail. Every staff member is trained and experienced in the art of document legalization. We’ll answer any questions that you might have, and we’ll also take care of a majority of the technical work. Basically, all you need to do is bring your documents and tell us what you’d like to do – we take care of the rest from there!

Save Time

The legalization process can take time, but since we’re experienced, we know how to make the entire process seamless. Rather than getting in touch with various embassies and agencies yourself, we do this for you. We’ll overnight your documents and save you the drive or flight, and you can focus on setting up your travel accommodations instead of your documents.

Let Us Help!

If you are ready to travel to a foreign country but don’t know where to start, we can help! Get in touch with us today, and we’ll get the document legalization process started for you!

Authentication of Documents in Canada

Document Notarization, Apostille, Authentication, and Legalization: What do they all mean?

Has the allure of international travel captured you? We can’t blame you. Traveling the world to work, continue your education, or just to live abroad is a fantastic experience. With that in mind, you can’t just hop on a plane and leave, and there are some legal steps to go through.

The document legalization process can be confusing with so many terms you’ve probably never heard before. We’re here to help! Let’s go over the major terms and steps to help you legalize your documents with ease.

What is Document Notarization?

The document notarization process is a fraud-deterrent process to ensure all documents are 100% legitimate. It is the first step in the document legalization process and ensures that all of the information on the document is 100% accurate.

You can have your document notarized at any local notary, and you must go through this first step before moving forward in the document legalization process.

What is Apostille?

Many countries entered into The Hague Apostille Convention many years ago. Canada was not one of these countries, however. Because of this, to have your documents recognized by foreign nations, they’ll need to be authorized by an apostille. This includes documents like Birth Certificates, Marriage Certificates, educational transcripts, and more.

What is Authentication?

Having your documents authenticated simply means they are proven to be 100% accurate. This happens at Global Affairs Canada. Not all records will need authentication, but many do. You can contact us to see if your document meets the requirements for authentication.

What is Document Legalization?

The final term to discuss in this article in legalization. Document legalization essentially means the same thing as authentication. It’s an extra step that people with Canadian documents and people coming to Canada with foreign documents will need to go through. You can’t use your documents without having them legalized. The legalization process is equal to having your documents apostilled through The Hague Convention.

We Can Help!

The entire legalization process can confuse many first-time travelers. Have any questions about any step in the legalization process? We’re here to help! Get in touch with us, and we’ll be happy to answer any of your questions and make the process simple for you!

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Received a Job Offer to Work Abroad? What’s next?

So, you’ve received the job offer you’d been dreaming of, and you’re ready to continue your career abroad. Congratulations! You’ve come far, and you’re probably more than ready to pack up your belongings, buy your plane ticket, and get to work. There is a minor speed bump, however: you need to get your documents in order.

Unfortunately, going to work abroad isn’t as simple as packing your bags and reporting for work. There are some legal hoops you need to jump through, most notably the document authentication and legalization process. This can be tricky for some people, but today we’ll take some of the confusion out of the equation.

Get Your Documents in Order

First thing’s first, you’ll need to make sure that you have all of the correct documentation in order before you travel to the foreign country. Depending on your situation, you might need different documents. For most employment cases, we’ve found that people typically require the following documents:

  • Canadian Criminal Record Certificate
  • Canadian Degrees
  • Qualification Certificates

These documents are usually required by an employer to ensure that they’re making the right choice. Especially since they’re hiring someone from a different country, they need to make sure that the documents are 100% legitimate.

Authentication and Legalization

Once you have your documents in order, you’ll need to first take them to Global Affairs Canada to have them authenticated. They’ll go over them and provide a stamp that shows that they are 100% real.

Next, you’ll need to go to the embassy of the country that you’ll be traveling to. There, they will legalize your documents in a similar fashion. While signees of The Hague Convention will have a more straightforward process known as Apostille, Canada follows this two-step process but essentially achieves the same result.

Is your family coming along?

If it’s just you going to the foreign country, then the documents listed above should be all you need. However, if you plan to bring kids or a spouse along, you’ll need to have a few more documents authenticated and legalized. Most specifically, you’ll need to have your kids’ birth certificates and your marriage license authenticated and legalized. If you have them handy, then adding them to the pile to be authenticated shouldn’t be much of a hassle for you.

We Can Help

Going through the authentication and legalization process can take time and can be stressful for many people. While getting ready to travel abroad, the last thing you need is more stress. Trust us to work directly with Global Affairs Canada on your behalf to expedite the process.

Apostille in Canada

Authentication of Documents in Canada: Why It Matters for International Affairs

So, let’s say that you want to travel to a foreign country for work, school, or simply to experience life in a different part of the world – what do you need to do? While some people might think that all you need to do is pack your passport and your bags, the process can be a little bit more complicated.

Depending on your situation, you’ll need to authenticate and legalize your documents, so the foreign government recognizes them as legitimate. Let’s take a look at a few different situations and documents that require authentication and legalization along with the steps you need to take next.

 Why not Apostille?

 Many countries require that you have your documents apostilled; however, Canada is excluded from this. Why is this? The primary reason is that Canada was not a signee of The Hague Convention. For this reason, you cannot obtain an apostille for your Canadian document. Instead of the quick apostille process, you’ll instead need to have them authenticated and then legalized.

 This two-part process can be confusing for some people, which is why many choose to work with us, and we’ll take care of all of the hassle. Here are some of the documents that will require authentication:

Documents That Require Authentication

 There are a variety of different documents that require authentication and legalization. As a good rule to remember, if you need the document in the foreign country you’ll be traveling to, you should check to make sure you’ve had it authenticated.

 A few of the most common documents that people have authenticated include:

  • Adoption papers
  • Birth certificates
  • Marriage licenses
  • Background checks
  • School admission papers
  • Divorce certificates
  • Diploma
  • Enrollment letters
  • And more

The Authentication Process

The first step in the process is authentication.  This process is completed at Global Affairs Canada where a professional will look over each of your documents to ensure that they are 100% legitimate. You’ll need to make sure that you are only presenting the original documents and not any copies. After that, you’ll have them legalized.

How do you have them legalized?

After authentication, you’ll need to have your documents legalized. This process usually happens at the embassy of the country you’ll be traveling to in Canada. It’s crucial that you do this before you leave for the country as not every nation will authenticate and legalize them once you arrive.

We’re Here to Help

If this is your first time going through the process, you might need some help. We can help save you time and stress and will handle the entire process for you. Get in touch with us to learn more about our services.

Document Validation

Why Attestation of Documents by the UAE Embassy in Canada Is Important?

Are you interested in going to work in the UAE? It is a popular work destination for many Canadian professionals and has seen an influx of workers in recent years. You probably already know that you need to receive a Work Visa before you can go to the country, but do you know about the other steps?

Today, we’ll discuss what you need to complete document-wise before you can leave for your new job in the UAE and why document attestation is so crucial.

Documents You Need Notarized

If you plan to work in the UAE and wish to apply for a work visa in the country, you must first have all of your applicable Canadian documents notarized before you can move onto the next stages of the process.

When going to the UAE for work, you’ll most likely need to present your college degrees and criminal record certificates notarized and authenticated. You will need to have them notarized by a certified public notary or a lawyer.

Document Authentication

After you have your Canadian documents notarized and have your notary certificate in hand, you can then move onto the second stage of the process. Now you’ll need to have your documents authenticated. This step is crucial, and you must have your documents authenticated before you can travel to the UAE or before you submit them for attestation at the UAE Embassy.

This step typically happens at Global Affairs Canada and must be taken care of before you travel. Although there is a Canadian Embassy in the UAE, they will often not authenticate documents there.

Documents that you might need to authenticate include:

  • Birth certificates
  • Marriage certificates
  • Degrees, Diplomas and Transcripts
  • Medical reports
  • Criminal record checks
  • And many more

Attestation at UAE Embassy in Canada

Now that you’ve completed all of the other steps, the last thing that you need to do is have your documents attested or legalized at the UAE Embassy in Canada. The UAE consulate will verify your records are correct, and if they don’t find any issues, they will provide their stamp and seal of approval, and you will be ready to apply for your work visa and travel.

We’re Here to Help

As you can probably tell, this entire process is tedious and can take some time if you’ve never done it before. Luckily, we are here to help! Bring us your documents, and we will work with Global Affairs Canada and the UAE Embassy to ensure your documents are ready!

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Apostille of The Canadian Birth Certificate for Use in Mexico

Canada and Mexico are two closely related countries not only by land mass but also in the citizens that travel back and forth between the two nations. If you’re thinking about traveling to Mexico soon, it’s best to make sure that all of your necessary documents are legalized and authenticated before you get there!

Today we’ll talk about Canadian birth certificates and all of the steps you must complete before traveling to Mexico. From apostille to legalization and authentication, save yourself time and frustration by checking off all of these boxes before you leave.

Can you Apostille Canadian Documents?

Mexico is a signee of The Hague Apostille convention, but Canada did not sign up. For this reason, to use your Canadian documents in Mexico, you must first have them legalized and authenticated. This process takes a few more steps than traditional apostille, but we can help make the process simpler for you.

The Correct Birth Certificate

Not all Canadian Birth Certificates are the same, and the type you have will affect the authentication process. Canadian Birth Certificates come in different sizes and types. Currently, Global Affairs Canada can authenticate registration of live birth, polymer paper Birth Certificates, and other certificates from the provincial vital statistics departments. They won’t be able to authenticate smaller, wallet-size Birth Certificates.

To overcome this, you must order a full-sized Birth Certificated from the provincial government vital statistics departments. From there you will need to have the document authenticated before you can move forward with the legalization step. You can have your Canadian Birth Certificate authenticated at Global Affairs Canada, or you can go through us, and we’ll help save you from any delays.

Attestation at the Embassy in Ottawa

Your second step is to have your Birth Certificate legalized at the Embassy of Mexico in Ottawa. If you choose us as your legalization help, we will work directly with their staff to make sure that you have all of the necessary documents and that the legalization process happens without any issue. Once we have finished our job, your Canadian Birth Certificate is now ready to use in Mexico. Having the document authenticated and legalized is equally recognized as an Apostille certificate.

How We Can Help

Legalizing and authenticating Canadian Birth Certificates can be a long and confusing process. If you need to go on your trip soon and have procrastinated, we can help save you time, so you won’t need to delay your travel plans. Get in touch with us to learn more about our services.

Document Legalization

Immigration to Costa Rica: What You Should Know About Apostille of Canadian Documents

Costa Rica is one of the top vacation destinations for travelers in North America, notably Canada. Just like when traveling to any foreign country, you must know beforehand which documents need to be legalized or go through the apostille process before you leave for your trips.

Let’s take a look at a few of the steps you must complete before you travel to make sure that you have all of your bases covered and avoid any unexpected surprises when you arrive in Costa Rica.

Which Documents?

Before you leave for your trip, you need to make sure that you have all of your documents in order. Just as when you’re traveling to any other foreign country, you’re going to need to authenticate and legalize any of the following applicable documents:

– Birth certificate

– Marriage certificate

– Police criminal check certificate

– Medical report

– Passport copies

Keep in mind that which documents you’ll need to authenticate and legalize depends on your personal situation.

Apostille of Canadian Documents

Although in other parts of the world, you need to have your documents apostilled because Canada wasn’t a signee of The Hague Apostille Convention. This means that you must go through two different processes known as authentication and legalization. First, you must have your documents authenticated at Global Affairs Canada. After they’ve authenticated your documents, you’ll then take them to the Costa Rican embassy where they can legalize your documents.

The consul at the embassy will then verify the authentication stamp, seal, or signature from Global Affairs Canada and will legalize your documents after that. This process can take tons of time and can be very confusing for people that are traveling out of the country for the first time.

Unfortunately, there is no way around it. There is good news, however! We’ve helped Canadians authenticate and legalize their Canadian documents for use in Costa Rica for years! We work directly with Global Affairs Canada and the Costa Rican embassy to make the process quick and simple for you. Simple bring your documents to us, and we’ll take care of the rest!

We’re Here to Help

If you need assistance through the legalization process or have any questions, contact the Legalization Service Centre, and we’ll gladly answer any questions you may have and can make the entire authentication and legalization process easy and fast!

Relocating to the Netherlands? Legalization of Documents by the Dutch Embassy in Canada

So, you’ve decided to move to the Netherlands? Whether you’re going for school, work, or simply a change of scenery, congratulations! First thing’s first: are your documents in order? Hopefully, they are, but if not, we’ll help clear up some confusion today, and provide you with the steps you need to take to legalize your documents through the Dutch Embassy.

Working with Global Affairs Canada

Although the Netherlands is where The Hague Apostille Convention originated, Canada was not a signee. This means that if you want to use a document in the Netherlands, it must go through the authentication and legalization process here in Canada. To start the process, you need to have it authenticated by Global Affairs Canada. This can take some time, but when you work with us, we make the process quick and easy for you, reducing the wait time to only a few days.

Legalization of Documents by the Dutch Embassy in Canada

Once your document is authenticated, you can then take it to be legalized by the Dutch Embassy in Canada. The primary embassy is in Ottawa, but there are Netherlands Consulate Generals in a few major cities. We can also do this stage of the process for you as well to save you the trouble. We’ll work with the embassy to ensure your documents meet all of the requirements. Once the documents are legalized, you are then ready to present them in the Netherlands. With the authentication and legalization, the documents will have the equivalent of an Apostille certification.

Requirements for Documents

Before you go through the process, you should ensure that your documents meet all of the requirements. As with any country, documents must be long form and original. This includes birth certificates, marriage licenses, etc.  In addition, your documents need to be relatively recent and not outdated. Some documents might contain references to other documents. If this is the case, make sure you have these referenced documents available for authentication as well. Finally, if your documents are in a different language other than German, French, English, or Dutch, a sworn translator must translate them for you.  This whole process can seem complicated, and when you have to go through another step, it can become frustrating. You don’t have to do it alone, and we offer top-notch services to help take the stress out of the legalization and authentication process.

We’re Here to Help

If you need assistance through the legalization process or have any questions, contact the Legalization Service Centre, and we’ll gladly answer any questions or provide assistance to save you time.