Frequently Asked Questions

For your convenience we have posted below the answers to most frequently asked questions regarding Apostille, Authentication and Legalization process in Canada. Please feel free to contact us should you need any clarifications or if you have not found the answer to your question.

Authentication and Legalization Process in Canada

What is Authentication of Documents?

The authentication of documents in Canada will be required in cases when the Canadian documents are intended to be used abroad for different purposes.  This process basically confirms that the Canadian documents are officially recognized in Canada and can be legally used in foreign countries. The authentication of documents is only first step in this process. There are more steps to accomplish in order for Canadian documents to be legally accepted abroad. Please contact us for a help with authentication of documents process in Canada.

What is Legalization of Documents?

The legalization of documents in Canada is the process that confirms the Canadian documents are legal to be used in foreign countries. In general, this is a second step in the Document Authentication and Document Legalization process in Canada. The legalization of documents are mostly completed by the embassies ans consulates of foreign countries accredited in and for Canada. Please contact us for a help with legalization of documents process in Canada.

What is Superlegalization of Documents?

The superlegalization of documents is the same process as legalization of documents. This term is mostly used by countries located in Central and Eastern Europe.

What is Attestation of Documents?

The attestation of documents is the same process as legalization of documents. This term is mostly used by countries located in Middle East and South Asia.

Will one of your agents appear in person at Global Affairs Canada and the embassy on my behalf?

Yes, one of our agents will appear in person both at Global Affairs Canada for the authentication as well as at the Embassy for document legalization. We take care to follow through with your document in person to ensure that all requirements are met and that the processing of the documents is completed in a timely and accurate manner.

Does Global Affairs Canada require my documents to be provincially authenticated before they authenticate them?

No, your documents do not need to be provincially authenticated in order for Global Affairs Canada to authenticate them. In fact, Global Affairs Canada will not authenticate a provincially authenticated/signed document as the only signatures that this government body acknowledges are the ones that are within its own registry. Hence, if you require a document to be authenticated by Global Affairs Canada, you do not need to have it provincially authenticated first.

I have a notarized copy of my birth certificate. Is Global Affairs Canada able to authenticate it?

Yes, Global Affairs Canada can authenticate a notarized copy of your birth certificate instead of the original. Many people choose not to authenticate their original document in order to keep it in pristine condition for future reference. Also, it is important to consider whether you will receive your original back from the source where you intend to use it. For many reasons, using a notarized copy is often popular choice

Apostille Process in Canada

What is Apostille?

Apostille is an international instrument designed to confirm the authenticity of the official documents that are intended to be used in countries that are members of Apostille Convention (The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, the Apostille Convention, or the Apostille Treaty).

Canada is not a member of the Apostille convention and therefore in Canada the documents should go through authentication and legalization process.

The country where I need to use my Canadian document is asking for an Apostille. What do I do?

Countries that have signed the Hague Convention refer to document Authentication as Apostille. It is likely that the country requesting an Apostille from you has signed the Hague Convention. However, Canada has not signed this convention and therefore conducts document Authentication & Legalization and not Apostille. Regardless of the terminology, Apostille and Authentication are the same process and an authentication along with legalization will be respected as such by the country requested an Apostille from you.

How to Apostille Birth Certificate in Canada?

In Canada, the authentication and legalization of documents process replaces the Apostille process. This is due to the fact that Canada is still not a part of the Apostille Convention. Please contact our office for a help with Apostille process in Canada.

How to Apostille Power of Attorney in Canada?

Since Canada is not a member of Apostille Convention, you need to:

  • Certify/notarize your signature on the POA by the Notary Public or Lawyer
  • Authenticate it by the Global Affairs Canada
  • Legalize it by relevant Embassy/consulate in Canada

Please contact our office for a help with Apostille process in Canada.

Questions Related to Our Services

Is your company able to help me Authenticate and Legalize my documents for use outside of Canada?

Yes, absolutely! We can get your documents authenticated and legalized in Canada so they can be legally accepted in foreign countries. Please contact us  using email (info@legalizationservicecentre.ca) or phone/WhatsApp number  (+1 (613) 501 0555) to discuss your situation.

I am currently outside of Canada, do I have to fly back to Canada in order to Authenticate and Legalize my Canadian documents?

No! You do not have to be physically present in Canada to authenticate and legalize your documents. All you need to do is to ship with courier (Fedex, DHL, UPS) your documents to our office in Ottawa and we will take care of everything upon receiving your documents.

Where is your office located?

Our mailing address in Ottawa is:

LSC, 440 Laurier Ave., W., Suite 219, Ottawa, ON, K1R7X6, Canada

We have a drop-off office located in Mississauga:

LSC, 5800 Ambler Drive, Suite 210, Mississauga, ON, L4W 4J4

What is the best way to contact you?

You can call us toll free at 1-800-857-1215 or on our local Ottawa number at +1-613-501-0555. If you are calling from outside of Ottawa, another great way to reach us is via WhatsApp on +1-613-501-0555.

What are your hours of operation?

Our hours of operation are Monday to Friday 9:30 AM to 5 PM Eastern Standard time. However, you can reach us at any time via text messaging on Whatsapp, 24/7.

7. You have two addresses listed on the site. Which address do I send my documents to?

You may send documents to the Ottawa mailing address from anywhere in the country or from outside the country. Since many of our clients and customers are located in Toronto, we have a drop-off location in Mississauga for our Toronto and GTA based clients.

Steps For Document Authentication – Document Legalization in Canada

  • Prepare the documents for authentication process. If you are not sure about where to start with, please contact our Office and our experts will help you with preparation of your documents;

  • Send the documents to our office: LSC, 440 Laurier Ave., W., Suite 219, Ottawa, ON, K1R7X6

  • Receive the authenticated and legalized documents back from us.

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Useful Information About Apostille, Authentication and Legalization of Documents Process

Fast Respond, Great Service!

“Authentication process of my daughters birth certificate, delivering it to the Embassy for legalization, everything was done in a timely manner and with great communication at all stages. Thanks to these guys I got all the paperwork done just in time and did not have to cancel my vacation…Thank you!” – Konstantin – Whitehorse, Canada              

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Professionalism At Its Best!!

“Great, same day service, extremely professional in dealing with me, easily accessible for any questions, flexible in making arrangements most convenient for me, extremely fast delivery of documents despite the fact that I am currently overseas, and all that for a very reasonable cost…. THANK YOU!”  – S. Majstorovic                

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Logistic Manager

“Professional And Cooperative Our company worked with Legalization Centre Office for legalization affairs with different foreign Embassies few times and each time we experienced a prompt service and great cooperation when required. We are fully satisfied with their service and we will continue working with them for our future projects.”  – Elaheh Sadeghi

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Seamless Legalization Process!

“I have used LSC’s service twice to get documents legalized by foreign embassies. Timely communication and great customer service! They even helped to expedite the legalization process at the embassy! Will be using their service again very soon…highly recommended.”    – Sherri    

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