What is Document Legalization?

Otherwise known as the attestation of documents, legalization is a process involving the official validation of Canadian documents for use in foreign countries. This process is normally performed by the Embassies and Consulates of the destination countries. For instance, should you need to authorize someone in UAE to take care of property there on your behalf, the power of attorney must be legalized by the UAE embassy in Canada. Without this crucial step, they have no legal power in the UAE. Such circumstances apply to all Canadian documents to be used in any foreign countries.

Important Information on Document Authentication

Before the legalization process at foreign Embassies and Consulates in Canada can begin, the documents must be properly authenticated by a recognized government agency. In Canada, this would be Global Affairs Canada, who can authenticate all documents originated from all Canadian provinces. However, there are some restrictions and requirements to bear in mind, and they’ll vary by destination country. Please contact our office to verify if your document is acceptable for the document authentication and legalization process in Canada.

How We Can Help

The document legalization process can be confusing as there are many requirements set by foreign governments. For example, should you need your Canadian post-secondary degree legalized for use in Qatar, you will have to also legalize the official transcripts and graduation confirmation letter from the institution from which you completed your studies. Moreover, the institution must send the official transcripts and true copy certificate form directly to the Qatari Embassy in Ottawa in order for them to successfully legalize your documents.

With all of this in mind, the legalization of documents at foreign Embassies and Consulates in Canada is not a necessarily straightforward process. It’s best if you get in touch with us for knowledgeable assistance and guidance if you feel stuck or overwhelmed. We’re happy to help!

What Documents We Legalize

  • Birth, Marriage and Death Certificates
  • Divorce Certificates
  • Change of Name Certificates
  • Diplomas, Degrees, Transcripts
  • Non Impediment to Marriage Certificates
  • Statement In-lieu of Certificate of Non-impediment to Marriage Abroad
  • Powers of Attorney
  • Criminal Record Check Certificates
  • Fingerprints
  • Citizenship and Immigration Canada documents
  • Canada Revenue Agency Documents
  • Corporate Documents
  • Commercial Invoices
  • Certificates of Origin
  • Certificates of Pharmaceutical Product (CPP)
  • Medical Reports
  • Passport Photocopies

Canadian Document Legalization Steps

  • Prepare the documents for legalization process. If you are not sure about where to start with, please contact our office and our experts will help you with preparation of your documents.

  • Send the documents to our office: LSC, 440 Laurier Ave., Suite 219, Ottawa, ON, K1R7X6.

  • Receive the authenticated and legalized documents back from us.

Frequently Asked Questions (FAQs)

Why can’t I just get a document Apostilled instead?

Authentication and legalization, two unique and separate steps, are required for Canadian documents due to the fact that Canada is not a member of the Hague Apostille Convention, which was first signed by many other countries in 1961. Therefore, there is no Canadian Apostille, at least not in an official capacity.

Will the lack of an Apostille option cause trouble for me?

No. There are perfectly legal and authorized workarounds to the Hague Apostille Convention and Canada’s lack of a signor status. The process is more or less the same: Authentication of documents through appropriate governmental organizations followed by legalization through the Consulate or Embassy of the destination country.

Does the Legalization Service Centre work with Global Affairs on my behalf?

Yes, there’s no need to worry about that! One of our highly experienced and knowledgeable agents can appear in person on your behalf at Global Affairs Canada. What’s more, not only can they appear for the initial authentication process but also at the Embassy or Consulate of the destination country for the legalization process. We also actively monitor the progress of your document validation to ensure timely completion.

Is provincial authentication required?

No. In fact, we advise against it. Global Affairs Canada will not validate documents that do not bear their own signatures – not just anyone can sign! This means you can skip the provincial authentication step.

So, attestation and legalization mean the same thing?

That’s right! These are merely two different ways to describe the same standardized process, so you have nothing to worry about. Attestation is a term that you might hear in Middle Eastern and South Asian countries, but it’s the same thing so don’t let it confuse you.

Why should I choose the Legalization Service Centre?

Your documents deserve the informed, knowledgeable attention of a trained professional. There is no room or time for error when it comes to getting such important things legalized for use in other countries. To avoid trouble overseas and streamline your travels with peace of mind, trust in our team to handle your documents with care and attentiveness. We’ll follow their status the whole way and ensure everything is filled out properly. Feel free to reach out to our team today to learn more about our standards of excellence, rush service, and more.

The Easy Way to Authenticate and Legalize Your Documents in Canada!

Useful Information About Apostille, Authentication and Legalization of Documents Process

Fast Respond, Great Service!

“Authentication process of my daughters birth certificate, delivering it to the Embassy for legalization, everything was done in a timely manner and with great communication at all stages. Thanks to these guys I got all the paperwork done just in time and did not have to cancel my vacation…Thank you!” – Konstantin – Whitehorse, Canada              

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Professionalism At Its Best!!

“Great, same day service, extremely professional in dealing with me, easily accessible for any questions, flexible in making arrangements most convenient for me, extremely fast delivery of documents despite the fact that I am currently overseas, and all that for a very reasonable cost…. THANK YOU!”  – S. Majstorovic                

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Logistic Manager

“Professional And Cooperative Our company worked with Legalization Centre Office for legalization affairs with different foreign Embassies few times and each time we experienced a prompt service and great cooperation when required. We are fully satisfied with their service and we will continue working with them for our future projects.”  – Elaheh Sadeghi

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Seamless Legalization Process!

“I have used LSC’s service twice to get documents legalized by foreign embassies. Timely communication and great customer service! They even helped to expedite the legalization process at the embassy! Will be using their service again very soon…highly recommended.”    – Sherri    

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