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Degree Authentication China

Going to China? What’s next? – Document Authentication and Document Legalization for your trip abroad

Our company has processed hundreds of documents for clients like you, whose final destination is the Land of the Dragons. Whether you are a tourist or a Canadian company branching out or were hired to teach, there is no doubt that this is an exciting opportunity for everyone involved. However, document legalization, document authentication and the varying processing times can be complicated and hard to keep track of, especially for first timers. We are here today to present a succinct summary of what you need to do and how we, the experts at Legalization Service Centre Canada, can help the process of authentication of documents and legalization of documents for use in China as smooth as possible for you.

Preliminary Preparation: What to do before starting the Authentication of Documents and Legalization of Documents (Apostille) process in Canada

A fair amount of our clients decide to work abroad in China, whose large population allows for a growing demand of new jobs. If this is your case, you will need to provide an authenticated Canadian College Diploma or a Canadian University Degree, and a Canadian Criminal Record Check Certificate in order to apply for a Chinese Z Visa (Work visa). The RCMP police checks are usually more thorough than any other background checks available, and thus more fitting for international use, especially in educational institutions. Your degree, transcript and diplomas are obtainable through the appropriate educational institutions from which the documents originate from in Canada.

If you are just visiting as a tourist, a Chinese Embassy in Ottawa usually demands your passport, the application form, your photos, travel tickets and a hotel reservation for your entire stay in China. Be mindful of your deadlines, as the process of application and processing can take more than 2 weeks in total, however, as a tourist, you do not need to authenticate and legalize your documents.

Canadian businesses and corporations will need their corporate documents authenticated and legalized by Chinese Embassy in Ottawa such as certificates of corporations, director’s resolution or articles of incorporations, as a start. Always ensure that you have the needed documents ready to go through the Authentication of documents process by using the Chinese embassy’s guidelines.

Once you made sure that you have all the needed documents to apply for a Chinese Z visa, you must notarize them. A notary public or a a lawyer is responsible for notarization. If you are unsure on how to proceed with this step, contact us and we will be happy to help.

Next Step: Document Authentication at Global Affairs Canada

Global Affairs Canada Authentication of documents, also called Apostille in countries that have signed the Hauge Apostille Convention, is a process that validates your documents for international use. Document authentication and document legalization is important and required for all employees to be heading to China. Sadly, Global Affairs Canada may take up to 20 days to process your paperwork. However, we at the Legalization Service Centre Canada can authenticate your documents within 2 business days if you choose rush service, in order to speed things along for you.

Final Step: Authentication of Documents atChinese Embassy in Canada

Once your documents have been authenticated by Global Affairs, the final step you have to complete in Canada is to have the Chinese embassy in Ottawa authenticate them, as well. Each document that you may have has specific requirements to be met before they can be processed by the embassy, especially corporate documents. It can be very frustrating for our clients. Please don’t hesitate to contact us to help you with this step for that reason.

If you are in need of document authentication and document notarization, we can help you save time and ease your mind with our fast and reliable service, and around the clock experts available to answer your questions. Get an early start with our online order form!

The Chinese embassy in Ottawa has recently made certain changes to their authentication of documents process. Specifically, the processing of Canadian documents has become more difficult for our clients. However, our experts at Legalization Service Centre Canada (LSC Canada) have more than 8 years of experience with document authentication and legalization of Canadian documents, so we are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you with further confidence.

Source of picture: SoumeiWang

Apostille in Canada

Hague-what? Understanding the Hague Convention and Apostille

Legal terms and processes present a unique paradox. They are arguably some of the most important things you will need to understand completely and are—at the same time—some of the most difficult to understand. The term Apostille is surely a term that you will hear if you are dealing with documentation across international borders. In an effort to dispel any confusion around the topic, we decided to take a minute to provide a full understanding of the term and its common usage.

What is Apostille?

The term “Apostille” is used to reference a type of authentication issued for documents for use in countries that participated in the Hague Convention of 1961. The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Document—commonly referred to as the Hague Convention, Apostille Convention or Apostille treaty, specifies the method in which a document can be certified for legal purposes in all the other signatory state. It is often compared to notarization. In the case that a document is being exchanged between two countries who signed the convention, an apostille sufficiently certifies the validity of a document and removes the requirement for double certification.

Who can affix an Apostille?

Much like a notarized document requires a certified notary to legally and properly complete the process of notarization, an apostille must be affixed by a person referred to as a competent authority who has been designated by the government of a state which is part of the convention. Designated authorities might be an embassy, ministry, court or local government. In the United States, the Secretary of State is typically used as the competent authority. The Hague keeps a complete list of who is considered a designated authority for each member country.

What kind of Documents might require an Apostille?

Any document that requires the validation or certification of authenticity may require an apostille.

  • Any document issued by or being submitted to a court
  • Any civil status documents, like a birth certificate that serves as an administrative tool
  • Notarial acts like a marriage document, subpoena, or affidavit.
  • Any official certificate signed in a private capacity.

Apostille in Canada

Canada is not a member of the Hague Convention and so, the mechanizations of apostille are not applicable to Canadian documents. If an apostille has been mistakenly placed on a document and submitted for authentication in Canada, a new (clean) version of the document must be obtained prior to submitting to a Canadian Embassy or Consulate.  For countries who have NOT participated in the Hague Convention, the document in question must be certified by the foreign ministry of the home government or state in which the document will be used and the government or state from which the document originated. This effectively means that certification must happen twice for it to have a full legal effect.

Legalization Service Center has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.