Posts

criminal check authentication

Canadian Criminal Record Check for International Use

A Criminal Record Check (CRCs) is a common document that one country requires from another. There are a variety of different reasons you may be asked for one, but when you are, you want to know what do to. Here are some key points on CRCs for international use and the CRC attestation process.

What is a Criminal Record Check?

A Criminal Record Check is one form of police record check. It shows records of police convictions or felonies, if you have ever been charged with one. If you have never been convicted of a crime or felony, a simple one page document shows that there are no records on file.

If there are any records to show, the document will contain the following information:

  • The nature of your conviction,
  • Whether or not you were found guilty,
  • What type of pardon you were granted (if any), and,
  • Whether there is an arrest warrant in your name.

There are different kinds of CRCs or background checks. Typically for use inside of Canada, a basic CRC can be requested online on the Canadian Police Services website. This type only requires your name and date of birth, along with answering a few credit-related security questions. When you apply on the Canadian Police Services website, it can take between 7 to 10 business days to receive the record.

However, if you are outside of the country or require a check for international use, you may need a criminal record check with fingerprints — or certified record checks. These act as an added layer of protection. The CRC ensures that you and/or the person you authorize in your application are the only ones who can see your records.

When might you need a CRC and CRC attestation?

You might be asked for a CRC if you are involved or with with vulnerable sectors. Some common examples of vulnerable sectors include young children, older seniors, and some disabled people. For example, if you applied to work in an elementary school in another country, the government of that country may require that you provide a CRC to verify that you have a clean background. They are trying to assess whether you will pose any risks to the people who will be exposed to you through the course of your involvement.

Foreign employment, education, or international travel visas all may require a certified CRC with fingerprints.

What about attestation of the CRC?

After you obtain your RCMP certified criminal record check, the next step for making it good for international use is legalizing the document. You would submit the CRC to Global Affairs Canada (GAC) in Ottawa to obtain a document authentication. GAC will review your CRC and ensure that is has all of the appropriate signatures.

After authentication, you need to legalize your document. The embassy of the country where you will be using your CRC will do this for you. The embassy will review your document to ensure that it meets all of their country’s standards, and that the GAC stamp is valid. Once they are satisfied, they too will affix a stamp or certificate to your document.

Authentication and legalization make your CRC document valid for use in the country where you intend to use it. While the processes are relatively simple, they can be time consuming if you haven’t gone through them before. For example, our documents are processed at the GAC in as little as 1 business day, whereas the normal processing time can take up to 20 days. Time is not the only thing you save when you entrust us with your CRC authentication and legalization needs. Accidental errors and omissions can lead to having to resubmit your documents, which can be quite costly. Since we regularly process CRCs for authentication and legalization, there is little room for errors and omissions.

How can we help?

Legalization Service Centre has an A+ standing with the Better Business Bureau and a 5-star rating on Google. Our professionals are experts at what they do, and have served thousands of customers reach their authentication and legalization needs with ease and efficiency. We’ve processed many criminal records for international use and have experienced all sorts of scenarios. Contact us to speak to one of our agents to find out exactly what you need to do next. We’re always happy to hear from you!

 

Image Credit: South Grey News

Teaching in the UAE: Degrees and Qualification Certificates Attestation

Teaching in the United Arab Emirates (UAE) has become an increasingly popular affair, and a highly competitive one at that! This is for good reason. Working as a teacher in the UAE comes with many perks. Asides from a great salary, did you know that teachers can expect to receive provisions such as paid accommodation, healthcare, round flight tickets to their home country during summer break, and a bonus month’s salary for each completed contract year? This means that you can potentially build up a good amount of savings in a short period of time. Adding in the experience of working a job in a beautiful country and this easily becomes a dream career opportunity! What are some things you should know for your document legalization and authentication needs for your new teaching job? Below are some pointers to keep in mind.

Gather all of your essential documents for the UAE

Once you’ve received an offer of employment, your new employers will start asking you for your qualifications. You might need to show everything: Your college/university transcripts, degrees, TEFL certification, and/or teaching license. It’s a good idea to gather all of these documents together and create certified and notarized copies of true originals.

Getting prepared early is the key to stress-free success here. It can take time to order and receive transcripts and replacement certificates if you need any. Factor in time for creating true copies of originals, certifying and notarizing.

Call an authentication professional

In order for all of your documents to be valid for use in the UAE,  they will need to go through the process of document authentication and legalization. If you aren’t familiar with the process, it’s a great idea to consult with a professional. Likewise if you simply haven’t authenticated documents for this purpose before. We’ll provide you with all of the information you need, and guide you to the best of our abilities on how to proceed. At Legalization Service Centre, we process hundreds of documents for teachers regularly, so you can rest assure your document processing needs will be efficiently met by us. There is a high chance that we’ve worked with your school by helping our other Canadian teacher clients.

Have your degree certificates and qualification documents attested for UAE

Your documents will need to go through the screening processes of document authentication and legalization, also known as attestation. Authentication happens at Global Affairs Canada (GAC) in Ottawa, where your documents are reviewed to ensure that all of the signatures on them are true and belong to GAC’s repository of authorized individuals. Once they are satisfied, GAC will place a large red stamp demonstrating that the documents have been authenticated.

Next, your documents will need to be legalized by the United Arab Emirates Embassy in Ottawa. The embassy will ensure that the GAC stamp is valid, and that the documents meet all of the requirements and standards in place by the UAE for foreign teachers. Once they are satisfied, they too will place a stamp or certificate indicating that the documents have been legalized.

Following completion of your document processing, Legalization Service Centre will courier them to the address you specify, such as to the school where you will be teaching. This means that we take the stress right off of your hands right from when you call us to the very end when the end party receives your documents!

Now all you have to do is plan for an adventurous opportunity filled with endless potential!

Legalization Service Centre has an A+ standing with the Better Business Bureau (BBB) and a 5 star client rating on Google. We take great pride in serving our customers well, and look forward to building new client relations as we go. Feel free to call us with any questions you may have, even if you don’t need your documents processed by us. We’re happy to help whenever we can!

 

 

 

Image Credit: Plutmaverick

The Hague Convention: Authentication, Legalization and Apostille

The Hague Apostille Convention a.k.a. the Hague Convention is a multilateral treaty drafted by the Hague Conference. It’s an attempt to standardize the way documents are certified. Drafted in 1961, the Hague Convention now sees 115 countries as is signatories. These countries recognize a standard document apostille process, which validates them after the process. Thereafter, they can legally recognize documents as equivalent to their own. Canada, however, is not part of the Hague Convention. Instead, documents need to undergo authentication and legalization.

Canada and the Hague Convention

So why isn’t Canada a signatory? It’s not quite clear, but more importantly, it means that it can’t produce document apostilles. Canada even takes things a step further! You can NOT authenticate a copy of a document that has already undergone apostille. To authenticate that document, you must submit another notarized true copy.

It may be confusing for anyone going through this process to understand the difference. If a country asks you for a document apostille and your documents originated in Canada, what do you do? The answer is quite simple. While the terminology is different, document apostille and authentication and legalization mean the same thing. So to “do apostille” really means to authenticate and legalize your documents.

Apostille in Canada: Step 1

In Canada, authentication of documents can only be conducted by Global Affairs Canada (GAC), located in Ottawa. GAC will accept notarized copies of your documents and they will conduct a review of them. They will check the signatures and stamps to ensure they are true and valid. With that done, GAC will place a red stamp on your document to prove it has been authenticated.

Apostille in Canada: Step 2

After authentication, your documents must undergo legalization. Note which country you’re going to use them in! The corresponding embassy or consulate of the country will be legalizing them for you. The embassy will conduct a second review of your documents to ensure that the GAC stamp is true and valid. They will affix either a stamp or a certificate to indicate that the documents have been verified and legalized.

Confused? Exhausted? We can help

The process of document authentication and legalization may seem daunting to anyone who has not gone through it before, however, if done correctly, it can be rather simple administration. Where complications arise is if the documents to be authenticated and legalized have not been prepared properly or the associated forms not filled out correctly. Errors or omissions can cost you a great deal of added time to completion and additional fees. For these reasons, it is always a good idea to have an authentication and legalization professional review your documents and submit them for you. An added benefit of going through a professional service provider such as Legalization Service Centre (LAC) is that our networks at GAC allow for your documents to be prepared in as quickly as one business day whereas the normal wait time is up to 22 business days.

Over years of commitment to authentication and legalization, LAC has garnered a five star rating on Google reviews from many clients and an A+ standing with the BBB. We take customer service very seriously, but more importantly, we know the process of document authentication and legalization inside out for any of your document needs. If you have any questions regarding the processing of your documents, give us a call at 1-800-857-1215 to speak to one of our professionals, or send us a WhatsApp message at +1-613-501-0555 any time.

 

Image from: Mad Movie Man

Investing in the U.S. Real Estate Market as a Canadian || Authentication and Legalization

The US investment laws are fairly relaxed for foreign investors. This makes it easy for Canadians to bank on opportunities such collecting assets. This, along with many Canadians choosing to retire in America, are two primary reasons why Canadians invest in real estate. Whether you are a keen investor looking to bank on an opportunity or planning a dream retirement home, you will need to complete document authentication and legalization. Apostille is the equivalent process in the United States.

On September 29, 2008….

The Dow Jones dropped a stooping 777% within one trading day, causing a massive economic collapse which affected the US real estate market in a profound manner. The collapse was the result of lenders taking loans on homes they couldn’t afford. Many had to walk away from their mortgages, as they couldn’t carry on their payments anymore. This caused a significant drop in the housing market prices due to foreclosures, the effects of which can be seen even today. At one point, a single family swelling was as low as $50,000 US dollars! These conditions were dismal for home owners. However, these sudden low prices opened up a gate for foreign investors. Many Canadian investors began collecting these assets and still hunt for such deals to date.

What You Might Need for Apostille

Some documents you may need to apostille may include a mortgage agreement, Power of Attorney, property Deed, time-share contract or purchase/sales agreement. Regardless of what your apostille needs are, having a document authentication and legalization professional complete the process can save significant time and money.

Authentication and Legalization Simplified: Apostille

America requires documents to be apostilled, instead of authenticated and legalized. The difference in terminology is due to the fact that America is one of the countries that has signed the Hague Convention while Canada has not. Without going into much detail, what is important to recognize is that while the terminology may be different, the process of authentication and legalization are the same as document apostille.

If you want to authenticate your property documents, a professional such as Legalization Service Centre (LSC) will review what your end goal is. LSC will collect all of the necessary documents and forms, then fill them out. Global Affairs Canada (GAC) will validate that the sent documents meet their standards. Once satisfied, they will place a large red stamp on your documents.

The next and final step is legalization. The US embassy in Ottawa is in charge of legalizing your documents. They will be checking that the GAC stamp is valid and meets their standards, too. Should everything go well, they will also affix their stamp (certificate of legalization) to your document. After these steps, your documents will be apostilled! Or in Canadian terms, authenticated and legalized.

Why Choose A Professional?

While both of these processed can be completed on your own, involving a professional includes several advantages. For one thing, Legalization Service Centre has a network with GAC which allows for documents sent by us to receive preferential processing time. While it can take upwards of 20 days if you send the documents on your own, LSC can have your documents authenticated as early as one business day.

Our professional oversight allows for reduction in chances of error. This can save you more money and time. LSC’s connections and proximity to the US embassy in Ottawa also help with processing time at the legalization stage. The process will be timely and cost-effective! Investing in the US can very exciting, we know. Paperwork, however, can be daunting if not done right. Having the right paperwork certified in the right manner can save you hassle. Not just in the present, but it can create a secure foundation for many years to come, too. Regardless of what your document authentication and legalization needs are, give us a call to chat with one of our highly skilled professionals. We are happy to help whenever we can!

 

Image Credit: BioWorld, Karen Carey

Degree Authentication China

Going to China? What’s next? – Document Authentication and Document Legalization for your trip abroad

Our company has processed hundreds of documents for clients like you, whose final destination is the Land of the Dragons. Whether you are a tourist or a Canadian company branching out or were hired to teach, there is no doubt that this is an exciting opportunity for everyone involved. However, document legalization, document authentication and the varying processing times can be complicated and hard to keep track of, especially for first timers. We are here today to present a succinct summary of what you need to do and how we, the experts at Legalization Service Centre Canada, can help the process of authentication of documents and legalization of documents for use in China as smooth as possible for you.

Preliminary Preparation: What to do before starting the Authentication of Documents and Legalization of Documents (Apostille) process in Canada

A fair amount of our clients decide to work abroad in China, whose large population allows for a growing demand of new jobs. If this is your case, you will need to provide an authenticated Canadian College Diploma or a Canadian University Degree, and a Canadian Criminal Record Check Certificate in order to apply for a Chinese Z Visa (Work visa). The RCMP police checks are usually more thorough than any other background checks available, and thus more fitting for international use, especially in educational institutions. Your degree, transcript and diplomas are obtainable through the appropriate educational institutions from which the documents originate from in Canada.

If you are just visiting as a tourist, a Chinese Embassy in Ottawa usually demands your passport, the application form, your photos, travel tickets and a hotel reservation for your entire stay in China. Be mindful of your deadlines, as the process of application and processing can take more than 2 weeks in total, however, as a tourist, you do not need to authenticate and legalize your documents.

Canadian businesses and corporations will need their corporate documents authenticated and legalized by Chinese Embassy in Ottawa such as certificates of corporations, director’s resolution or articles of incorporations, as a start. Always ensure that you have the needed documents ready to go through the Authentication of documents process by using the Chinese embassy’s guidelines.

Once you made sure that you have all the needed documents to apply for a Chinese Z visa, you must notarize them. A notary public or a a lawyer is responsible for notarization. If you are unsure on how to proceed with this step, contact us and we will be happy to help.

Next Step: Document Authentication at Global Affairs Canada

Global Affairs Canada Authentication of documents, also called Apostille in countries that have signed the Hauge Apostille Convention, is a process that validates your documents for international use. Document authentication and document legalization is important and required for all employees to be heading to China. Sadly, Global Affairs Canada may take up to 20 days to process your paperwork. However, we at the Legalization Service Centre Canada can authenticate your documents within 2 business days if you choose rush service, in order to speed things along for you.

Final Step: Authentication of Documents atChinese Embassy in Canada

Once your documents have been authenticated by Global Affairs, the final step you have to complete in Canada is to have the Chinese embassy in Ottawa authenticate them, as well. Each document that you may have has specific requirements to be met before they can be processed by the embassy, especially corporate documents. It can be very frustrating for our clients. Please don’t hesitate to contact us to help you with this step for that reason.

If you are in need of document authentication and document notarization, we can help you save time and ease your mind with our fast and reliable service, and around the clock experts available to answer your questions. Get an early start with our online order form!

The Chinese embassy in Ottawa has recently made certain changes to their authentication of documents process. Specifically, the processing of Canadian documents has become more difficult for our clients. However, our experts at Legalization Service Centre Canada (LSC Canada) have more than 8 years of experience with document authentication and legalization of Canadian documents, so we are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you with further confidence.

Source of picture: SoumeiWang

Authentication of Documents in Canada

Document Notarization, Document Apostille, Document Authentication, and Document Legalization: What do they all mean?

Has the allure of international travel captured you? We can’t blame you. Traveling the world to work, continue your education, or just to live abroad is a fantastic experience. With that in mind, you can’t just hop on a plane and leave, and there are some legal steps to go through.

The document legalization process can be confusing with so many terms you’ve probably never heard before. We’re here to help! Let’s go over the major terms and steps to help you legalize your documents with ease.

What is Document Notarization?

The document notarization process is a fraud-deterrent process to ensure all documents are 100% legitimate. It is the first step in the document legalization process and ensures that all of the information on the document is 100% accurate.

You can have your document notarized at any local notary, and you must go through this first step before moving forward in the document legalization process.

What is Document Apostille?

Many countries entered into The Hague Apostille Convention many years ago. Canada was not one of these countries, however. Because of this, to have your documents recognized by foreign nations, they’ll need to be authorized by an apostille. This includes documents like Birth Certificates, Marriage Certificates, educational transcripts, and more.

What is Document Authentication?

Having your documents authenticated simply means they are proven to be 100% accurate. This happens at Global Affairs Canada. Not all records will need authentication, but many do. You can contact us to see if your document meets the requirements for authentication.

What is Document Legalization?

The final term to discuss in this article in legalization. Document legalization essentially means the same thing as authentication. It’s an extra step that people with Canadian documents and people coming to Canada with foreign documents will need to go through. You can’t use your documents without having them legalized. The legalization process is equal to having your documents apostilled through The Hague Convention.

We Can Help!

The entire legalization process can confuse many first-time travelers. Have any questions about any step in the legalization process? We’re here to help! Get in touch with us, and we’ll be happy to answer any of your questions and make the process simple for you!

Apostille in Canada

What You Should Know About Document Apostille in Canada

Are you planning to move to a new country to pursue a career or further your education? If you’ve already started the application process, your prospective school or employer will probably ask that you get an Apostille. Many people are confused when it comes to the world of document authentication or legalization and transfer, so an extra step in the process can seem overwhelming. It’s not as complicated as it seems once you know the core aspects of Document Apostille in Canada. In this post, we’ll cover the basics you should know along with how we can help you.

What is Document Apostille?

Before you can start going through the process, it helps to know what Document Apostille is. In essence, having your documents authorized by an “apostille” will ensure that they will be recognized in another country. Under the Hague Apostille Convention, all of the countries that signed the treaty all agreed that they would recognize public documents such as Birth Certificates, Marriage Certificates, Power of Attorney, etc., from other signatory countries. This doesn’t happen automatically, so before you travel, you must ensure that you bring these documents to an official apostille in your nation.

Document Apostille in Canada

So, now that you know what Document Apostille is, how do you have your documents certified by an apostille in Canada? This might come as a surprise, but because Canada was not a signer of the Hague Apostille Convention in 1961, you can’t have your Canadian documents authorized by an apostille in the country.

So where does that leave you? Luckily, in Canada, we have alternative services that essentially accomplish the same thing.

Alternative Options

In Canada, to make sure that your documents are accepted in the country you are traveling to, you must either have them authenticated or legalized. During this stage, your documents are verified by professionals, and you receive their stamp of approval that foreign governments will recognize.

You’ll need to get these stamps and signatures before you travel, so it is crucial that you make sure you check off all of your boxes before leaving the country. Otherwise, you might run into trouble once you reach your new job or school.

To have your documents authenticated, you can go directly to Global Affairs Canada in Ottawa and then to the Embassy or Consulate of your destination country to have your documents legalized.

We’re Here to Help

The two-step authentication and legalization process can seem complicated if you’ve never done it before and you might feel like you’re running around without finding answers. We’re here to help! If you have questions about your documents and what you need before leaving the country, bring your documents to us, and we’ll look them over. Even if you just have general questions, feel free to contact the Legalization Service Centre, and we’ll be happy to help and answer any of your questions.

Apostille in Canada

Hague-what? Understanding the Hague Convention and Apostille

Legal terms and processes present a unique paradox. They are arguably some of the most important things you will need to understand completely and are—at the same time—some of the most difficult to understand. The term Apostille is surely a term that you will hear if you are dealing with documentation across international borders. In an effort to dispel any confusion around the topic, we decided to take a minute to provide a full understanding of the term and its common usage.

What is Apostille?

The term “Apostille” is used to reference a type of authentication issued for documents for use in countries that participated in the Hague Convention of 1961. The Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Document—commonly referred to as the Hague Convention, Apostille Convention or Apostille treaty, specifies the method in which a document can be certified for legal purposes in all the other signatory state. It is often compared to notarization. In the case that a document is being exchanged between two countries who signed the convention, an apostille sufficiently certifies the validity of a document and removes the requirement for double certification.

Who can affix an Apostille?

Much like a notarized document requires a certified notary to legally and properly complete the process of notarization, an apostille must be affixed by a person referred to as a competent authority who has been designated by the government of a state which is part of the convention. Designated authorities might be an embassy, ministry, court or local government. In the United States, the Secretary of State is typically used as the competent authority. The Hague keeps a complete list of who is considered a designated authority for each member country.

What kind of Documents might require an Apostille?

Any document that requires the validation or certification of authenticity may require an apostille.

  • Any document issued by or being submitted to a court
  • Any civil status documents, like a birth certificate that serves as an administrative tool
  • Notarial acts like a marriage document, subpoena, or affidavit.
  • Any official certificate signed in a private capacity.

Apostille in Canada

Canada is not a member of the Hague Convention and so, the mechanizations of apostille are not applicable to Canadian documents. If an apostille has been mistakenly placed on a document and submitted for authentication in Canada, a new (clean) version of the document must be obtained prior to submitting to a Canadian Embassy or Consulate.  For countries who have NOT participated in the Hague Convention, the document in question must be certified by the foreign ministry of the home government or state in which the document will be used and the government or state from which the document originated. This effectively means that certification must happen twice for it to have a full legal effect.

Legalization Service Center has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.