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Birth Certificate Apostille

Canadian Birth Certificate Authentication: The Steps You Should Know

If you’ve accepted a job in a different country or plan to move there for school or simply just to experience a different culture, you need to go through a few legal hoops. Although in a perfect world you could purchase your plane ticket, pack your bags, grab your documents and travel there, authenticating your documents is a crucial step. It can be confusing for some people, but today we’re going to help clear up some of your questions. Specifically, this article will focus on Canadian birth certificate authentication. From authentication to apostille and legalization, by the end of this guide, you should know exactly what you need to do.

About Birth Certificate Apostille

You might have heard the term “apostille” before and might think that’s the process you’ll go through with your Canadian birth certificate. On the contrary, Canada follows a different process. Here’s why:

The Hague Apostille Convention was originated in the Netherlands. It was signed by several countries; however, Canada was not a signee. For this reason, any document, including birth certificates, that you plan to use in a different country need to go through a similar but different process known as birth certificate authentication and birth certificate legalization service in Ottawa.

Birth Certificate Authentication

The first step in this process is to have your documents authenticated by Global Affairs Canada at their location in Ottawa. There, they will review your birth certificate to ensure that it is legitimate and will meet the requirements of the country you’re traveling to.

While this process is pretty straightforward, it can take some time; from a few days to weeks, it’s hard to determine the duration your specific case will take. The good news is that service providers like us will help expedite the process to save you time and the trouble of travelling to Ottawa in-person.

Birth Certificate Legalization

After your documents are authenticated, the next step is to go to your destination country’s embassy where they will legalize your birth certificate. This essentially is their stamp of approval meaning that it meets their requirements and can be used in their country. To ensure that your document meets these requirements, make sure that the document is original and in long-form.

We Can Help

Canadian birth certificate authentication can be a long, stressful process if you’ve never done it before. That’s where we can help! Bring us your birth certificate and tell us about your case. We’ll work with Global Affairs Canada and will make the entire process quick and easy. Get in touch with us today to get started.

Authentication of Documents in Canada

Document Notarization, Document Apostille, Document Authentication, and Document Legalization: What do they all mean?

Has the allure of international travel captured you? We can’t blame you. Traveling the world to work, continue your education, or just to live abroad is a fantastic experience. With that in mind, you can’t just hop on a plane and leave, and there are some legal steps to go through.

The document legalization process can be confusing with so many terms you’ve probably never heard before. We’re here to help! Let’s go over the major terms and steps to help you legalize your documents with ease.

What is Document Notarization?

The document notarization process is a fraud-deterrent process to ensure all documents are 100% legitimate. It is the first step in the document legalization process and ensures that all of the information on the document is 100% accurate.

You can have your document notarized at any local notary, and you must go through this first step before moving forward in the document legalization process.

What is Document Apostille?

Many countries entered into The Hague Apostille Convention many years ago. Canada was not one of these countries, however. Because of this, to have your documents recognized by foreign nations, they’ll need to be authorized by an apostille. This includes documents like Birth Certificates, Marriage Certificates, educational transcripts, and more.

What is Document Authentication?

Having your documents authenticated simply means they are proven to be 100% accurate. This happens at Global Affairs Canada. Not all records will need authentication, but many do. You can contact us to see if your document meets the requirements for authentication.

What is Document Legalization?

The final term to discuss in this article in legalization. Document legalization essentially means the same thing as authentication. It’s an extra step that people with Canadian documents and people coming to Canada with foreign documents will need to go through. You can’t use your documents without having them legalized. The legalization process is equal to having your documents apostilled through The Hague Convention.

We Can Help!

The entire legalization process can confuse many first-time travelers. Have any questions about any step in the legalization process? We’re here to help! Get in touch with us, and we’ll be happy to answer any of your questions and make the process simple for you!

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Received a Job Offer to Work Abroad? What’s next?

So, you’ve received the job offer you’d been dreaming of, and you’re ready to continue your career abroad. Congratulations! You’ve come far, and you’re probably more than ready to pack up your belongings, buy your plane ticket, and get to work. There is a minor speed bump, however: you need to get your documents in order.

Unfortunately, going to work abroad isn’t as simple as packing your bags and reporting for work. There are some legal hoops you need to jump through, most notably the document authentication and legalization process. This can be tricky for some people, but today we’ll take some of the confusion out of the equation.

Get Your Documents in Order

First thing’s first, you’ll need to make sure that you have all of the correct documentation in order before you travel to the foreign country. Depending on your situation, you might need different documents. For most employment cases, we’ve found that people typically require the following documents:

  • Canadian Criminal Record Certificate
  • Canadian Degrees
  • Qualification Certificates

These documents are usually required by an employer to ensure that they’re making the right choice. Especially since they’re hiring someone from a different country, they need to make sure that the documents are 100% legitimate.

Authentication and Legalization

Once you have your documents in order, you’ll need to first take them to Global Affairs Canada to have them authenticated. They’ll go over them and provide a stamp that shows that they are 100% real.

Next, you’ll need to go to the embassy of the country that you’ll be traveling to. There, they will legalize your documents in a similar fashion. While signees of The Hague Convention will have a more straightforward process known as Apostille, Canada follows this two-step process but essentially achieves the same result.

Is your family coming along?

If it’s just you going to the foreign country, then the documents listed above should be all you need. However, if you plan to bring kids or a spouse along, you’ll need to have a few more documents authenticated and legalized. Most specifically, you’ll need to have your kids’ birth certificates and your marriage license authenticated and legalized. If you have them handy, then adding them to the pile to be authenticated shouldn’t be much of a hassle for you.

We Can Help

Going through the authentication and legalization process can take time and can be stressful for many people. While getting ready to travel abroad, the last thing you need is more stress. Trust us to work directly with Global Affairs Canada on your behalf to expedite the process.

Documents authentication

Authenticating Canadian Documents for Travel Abroad

There are so many world destinations available to modern travelers, and just as many reasons to travel. In fact, there may be so many options that remembering to have all your documents prepared and legalized could get lost in the shuffle. Fortunately, more opportunities to research your travel plans are available to you now than at any other time in history.

Whether you’re traveling for school or business, or just taking time off to have fun and relax, international travel can carry with it some frustrating complications. You will want to take extra care early on to avoid running into unnecessary problems.

What Kinds of Travel Documents Require Authentication?

If you’ve traveled abroad before, you know how important your passport is. In addition to your passport, some travel situations may require work or residency visas. Visas are issued for specific purposes, and the requirements for them can be varied and difficult to meet without assistance.

When you are traveling for school, you may need your degree transcripts, admission letters or other documents legalized before they are accepted by foreign institutions. If travelling for commercial reasons, you may require certified import-export documents authentication or a verification of incorporation. The range of circumstance is diverse and only a professional will be able to tell for sure what any given situation may call for.

Less common considerations include Travel Consent Letters for minors who will be journeying without an accompanying parent or guardian. While this document is not a legal necessity in Canada, foreign officials may require it.

If you’re travelling with a companion animal, you may require an official document of the animal’s health. This can take the form of an International Health Certificate or something more specific, depending on the requirements of your destination’s government.

How Do I Have My Travel Documents Authenticated?

Most often, your documents will require authentication by a Canadian government official at the Global Affairs Canada headquarters in Ottawa. After authentication by local government representatives, the next step is to have your document legalized by the government of your international destination. This involves a diplomatic mission such as a consulate or embassy official verifying the authenticated document.

Other documents may require additional steps. For some documents, a notary may be enlisted to make a Certified True Copy and to apply their seal. In every case, correct preparation of all relevant material is imperative to avoid rejection or delays.

Travel plans are usually time sensitive, so you’ll want to make sure you have your documents ready to be legalized sooner rather than later. The Legalization Service Centre can authenticate most documents within two business days.

Be aware of holiday or other restrictions around the areas you plan to travel. The Canadian government recommends you check their travel advisory page, twice. Once well in advance of your visit, while you are planning your trip, and again shortly before you leave.

We have helped Canadians verify their documents for every purpose, including travel all over the world. If you’re unsure what may be required, or just overwhelmed by the rest of your travel planning, you can count on the Legalization Service Centre to provide expert help.

Legalization of Documents

How Will Holidays Affect Document Legalization?

Document legalization is critical for certifying the international legitimacy of documents such as marriage licenses, birth and death certificates, powers of attorney, visas, and more. We provide consular services and speedy authentication procedures to streamline the legalization of your documents. If you’re seeking authentication and legalization for your documents during the holidays, there are some things you will want to know first.

Limited hours of operation

As many government services are traditionally closed for observance of certain holidays, or open for fewer hours during the holiday season, there may be delays in obtaining signatures for your documents from the necessary civil and judicial officials. It is important to take into account national holidays and be aware of how restricted hours of service may affect the attestation of your documents.

The first step of attestation is the preparation and submission of your documents to the relevant local authorities for authentication. We work closely with the office of Government Services/Global Affairs Canada in Ottawa, and in most cases our document authentication service takes less than two business days. However, it is prudent to be aware of the possibility of holiday delays.

When can you expect delays?

Canadian government offices are closed to the public over the following statutory holidays: New Year’s Day, Good Friday, Easter Monday, Victoria Day, Labour Day, Canada Day, Civic Day, Thanksgiving Day,  Christmas and Boxing Day. Operating hours and services may also be limited around these holidays.

Because document legalization involves the international processing of documents, it may require the action of both the Canadian government and a foreign embassy or consulate. The foreign embassies/consulates involved in finalizing the legalization of your documents may have restricted holiday operations also. It is good idea to consult the calendar of the diplomatic mission overseeing legalization.

How can I avoid delays?

By using our services, you can save yourself from the frustration of dealing with complex legalization procedures. We will ensure your documents are correctly prepared and expedite processing under any circumstance. If you are submitting documents that are time sensitive, it is especially important that you contact our office right away in order to meet your deadlines. We have years of experience handling these situations.

Depending on the method you’ve chosen for shipping and receiving your documents, Holiday hours may affect the speed of your legalization. For example: Canada Post does not deliver over national, territorial or provincial holidays. In some cases, if the holiday falls on a Saturday or Sunday, the holiday office closures will extend into the week.

We recommend express courier services from FedEx, Purolator, or UPS to ensure your documents reach our office swiftly.

When you submit your time-sensitive documents to us for legalization during the holidays, take care to verify the ship-by dates and processing times published on your preferred shipping company’s website. Once your documents are safely in our hands, we assure you they will be handled with the professional experience and expedient service we are celebrated for.

Our contact information:

Email: info@legalizationservicecentre.ca

Toll Free: 1-800-857-1215

Local/WhatsApp: +1-613-501-0555

Skype: lsccanada

Fax: 1-844-786-2001

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