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The Hague Convention: Authentication, Legalization and Apostille

The Hague Apostille Convention a.k.a. the Hague Convention is a multilateral treaty drafted by the Hague Conference. It’s an attempt to standardize the way documents are certified. Drafted in 1961, the Hague Convention now sees 115 countries as is signatories. These countries recognize a standard document apostille process, which validates them after the process. Thereafter, they can legally recognize documents as equivalent to their own. Canada, however, is not part of the Hague Convention. Instead, documents need to undergo authentication and legalization.

Canada and the Hague Convention

So why isn’t Canada a signatory? It’s not quite clear, but more importantly, it means that it can’t produce document apostilles. Canada even takes things a step further! You can NOT authenticate a copy of a document that has already undergone apostille. To authenticate that document, you must submit another notarized true copy.

It may be confusing for anyone going through this process to understand the difference. If a country asks you for a document apostille and your documents originated in Canada, what do you do? The answer is quite simple. While the terminology is different, document apostille and authentication and legalization mean the same thing. So to “do apostille” really means to authenticate and legalize your documents.

Apostille in Canada: Step 1

In Canada, authentication of documents can only be conducted by Global Affairs Canada (GAC), located in Ottawa. GAC will accept notarized copies of your documents and they will conduct a review of them. They will check the signatures and stamps to ensure they are true and valid. With that done, GAC will place a red stamp on your document to prove it has been authenticated.

Apostille in Canada: Step 2

After authentication, your documents must undergo legalization. Note which country you’re going to use them in! The corresponding embassy or consulate of the country will be legalizing them for you. The embassy will conduct a second review of your documents to ensure that the GAC stamp is true and valid. They will affix either a stamp or a certificate to indicate that the documents have been verified and legalized.

Confused? Exhausted? We can help

The process of document authentication and legalization may seem daunting to anyone who has not gone through it before, however, if done correctly, it can be rather simple administration. Where complications arise is if the documents to be authenticated and legalized have not been prepared properly or the associated forms not filled out correctly. Errors or omissions can cost you a great deal of added time to completion and additional fees. For these reasons, it is always a good idea to have an authentication and legalization professional review your documents and submit them for you. An added benefit of going through a professional service provider such as Legalization Service Centre (LAC) is that our networks at GAC allow for your documents to be prepared in as quickly as one business day whereas the normal wait time is up to 22 business days.

Over years of commitment to authentication and legalization, LAC has garnered a five star rating on Google reviews from many clients and an A+ standing with the BBB. We take customer service very seriously, but more importantly, we know the process of document authentication and legalization inside out for any of your document needs. If you have any questions regarding the processing of your documents, give us a call at 1-800-857-1215 to speak to one of our professionals, or send us a WhatsApp message at +1-613-501-0555 any time.

 

Image from: Mad Movie Man

Coping with Document Authentication and Legalization in Life After the Pandemic

As 2020 progresses into summer in Canada, the Covid-19 pandemic continues to restrict and limit life as we once knew it. While Ontario was hopeful that the number of cases were on the decline, a recent increase in the numbers shows us that we are still a distance away from finishing our battle with the virus. What is the future of document authentication and legalization?

What does this mean for business?

As of June 1st, 2020, Ontario has extended the state of emergency for the province by another few weeks. Business will continue with the limitations that were imposed until June 19th, 2020. Continuing social distancing protocols, most businesses will have their doors closed and may only operate remotely, if at all. This remains true of government offices as well, where functionality for most work is still ongoing. However, operations will continue remotely or with strict social distancing protocols in place. You can find up-to-date information regarding COVID-19, travel, and document authentication on Global Affair Canada’s website. For a full list of state-of-emergency orders and updates, visit here.

As you have likely experienced in the last few months, operations in the government and private sectors have been slow. This is due to a shortage of staff or coping with sudden remote functionality for employees in industries that used to operate mostly from offices. This is also true for activities surrounding authentication and legalization services. Services often require communication between government offices in different countries, which complicates the process. Your document authentication process with Global Affairs Canada may be delayed. There may also be problems in the document legalization step with the appropriate embassy in Ottawa. They may be coping with their own set of delays and restrictions with the countries that they represent!

Moving forward?

It is difficult to point to a date upon which life will resume as before. More likely, operations of businesses and government offices will change to create a post-virus norm. This may mean social distancing measures may never really go away. More and more offices and businesses may choose to continue remote functionality to some capacity. There may still be delays even if things go back to a new normal; it may be a while before things pick up pace. Even more likely is that there may be lags due to a backlog that happens during the state-of-emergency.

What to do?

During this time, it may be of best interest to you to have your document authentication and legalization needs completed by professionals such as Legalization Service Centre. Our hours of operation have not changed significantly and we can be reached conveniently via WhatsApp at +1-613-501-0555  or by telephone at 1-800-857-1215. Not only can we help you process your documents remotely, maintaining social distancing protocols, but our pre-existing networks within most embassies in Ottawa, as well as with Global Affairs Canada, allow us to have your documents processed as quickly as possible. We strive to exceed our clients’ requirements and over the years, our experience has not only allowed us to provide stellar customer satisfaction, but also earn an A+ status with the Better Business Bureau (BBB).

Only time will tell what the future has in store. For now, we hope you stay safe while maintaining social distancing protocols as per your province’s guidelines. Give us a call or send us a message for any of your document authentication and legalization service needs!

 

Image Source: Getty Images

Teaching Job in china

You Just Landed a Teaching Job in China

You Just Landed a Teaching Job in China. Excellent! What Documents Do you Need Authenticated and Legalized?

Over the last decade, China has gained an eagerness to teach its young, growing generation fluency in English, opening up many opportunities for people in Canada, USA, UK, Ireland, Australia and New Zealand. With this growing demand for English teachers in China, the popularity of teaching job in China has increased significantly among Canadians. Here in Canada, people choose these jobs for many reasons. Some see it as a way to gain teaching experience after obtaining a teaching degree in the hope of making it easier to land a job at home at the end of it. Others view it as gainful employment after their college or university education.  Still others seek the opportunity simply for the experience of exploring another country while having the means to support and fund their exploration. Regardless of what your reasons may be, a teaching job in China is definitely a lifetime experience and one you are likely excited to embark on!

But before you can begin your journey, there are a few things you need to know about the document and paperwork involved in the application and work visa process. Since teaching job in China involves travelling to and living in a different country for the duration of your employment contract, there are documents your employer and host country expect from you in order to get started your application for your work visa. Some documents your employer will likely require include:

  • A Canadian passport, valid for at least 6 months or even the duration of your entire contract
  • A police background check
  • Proof of your Canadian degree such as a Bachelor or Master’s diploma
  • TEFL certification (also known as TESOL certification)

Once you have collected and organized all the documents you need for both your employer as well as for the Chinese government, you will have to have them notarized as true copies (for those documents that are not in their original form), authenticated by Canadian government and then legalized by Chinese Embassy. In order to notarize true copies of original documents, they must be signed by a notary public in Canada. Some documents that you might want to send copies of include your passport, degree, and TELF certification. It is easier to send true copies instead of the original for various reasons: this will help you preserve your original as well as prevent damage or potential loss. Since originals may be more difficult to obtain once lost or damaged, the most popular choice is to send copies of these documents.

Authentication is the process used by Global Affairs Canada to validate the signature on your documents as being valid and authentic. Once this is confirmed, they place a large red stamp to identify your documents as having been authenticated by them. Following this, your documents will need to be legalized by the Chinese embassy in Ottawa. The embassy will validate that the Global Affairs Canada stamp is true and authentic and that your documents meet all other legalization requirements. Once they have confirmed this, they too will either affix their stamp or a certificate directly to your documents.

The authenticated and legalized Canadian documents will be then used by your employer to apply for your work permit issued by the Chinese government. Once approved, you will be given a work permit for your teaching job in China that you will use for your Z-visa application in Canada.

While the process of authentication and legalization may appear simple, going through a professional service provider such as Legalization Service Centre can save you time, hassle, and significant due-diligence. The authentication process through Global Affairs Canada alone can take weeks, if not months, if the documents are not prepared as per their guidelines. Contrarily, we can speed up the process to have your documents authenticated in less than a week. Moreover, embassies often have changing requirements which make the legalization process daunting and difficult to keep track of. Because our office is located minutes from most embassies in Ottawa, we are able to keep up-to-date information on embassy requirements and make in-person submissions and tracking of your documents.

With the benefits of choosing a professional to complete your document authentication and legalization needs regarding this matter, including the ease and quickness with which the process can be completed, it almost does not make sense to do it yourself as our team of professional will get all your documents notarized, authenticated by Global Affairs Canada and then legalized by the Chinese Embassy in Ottawa for you within a week time if needed.

Give us a call at 1-800-857-1215 for a phone consultation to answer any remaining questions or to discuss your specific needs. Our experts will guide you through the process and make the paperwork involved in your new adventure as uncomplicated as possible!

Picture source: PlanetWare

Degree Authentication China

Going to China? What’s next? – Document Authentication and Document Legalization for your trip abroad

Our company has processed hundreds of documents for clients like you, whose final destination is the Land of the Dragons. Whether you are a tourist or a Canadian company branching out or were hired to teach, there is no doubt that this is an exciting opportunity for everyone involved. However, document legalization, document authentication and the varying processing times can be complicated and hard to keep track of, especially for first timers. We are here today to present a succinct summary of what you need to do and how we, the experts at Legalization Service Centre Canada, can help the process of authentication of documents and legalization of documents for use in China as smooth as possible for you.

Preliminary Preparation: What to do before starting the Authentication of Documents and Legalization of Documents (Apostille) process in Canada

A fair amount of our clients decide to work abroad in China, whose large population allows for a growing demand of new jobs. If this is your case, you will need to provide an authenticated Canadian College Diploma or a Canadian University Degree, and a Canadian Criminal Record Check Certificate in order to apply for a Chinese Z Visa (Work visa). The RCMP police checks are usually more thorough than any other background checks available, and thus more fitting for international use, especially in educational institutions. Your degree, transcript and diplomas are obtainable through the appropriate educational institutions from which the documents originate from in Canada.

If you are just visiting as a tourist, a Chinese Embassy in Ottawa usually demands your passport, the application form, your photos, travel tickets and a hotel reservation for your entire stay in China. Be mindful of your deadlines, as the process of application and processing can take more than 2 weeks in total, however, as a tourist, you do not need to authenticate and legalize your documents.

Canadian businesses and corporations will need their corporate documents authenticated and legalized by Chinese Embassy in Ottawa such as certificates of corporations, director’s resolution or articles of incorporations, as a start. Always ensure that you have the needed documents ready to go through the Authentication of documents process by using the Chinese embassy’s guidelines.

Once you made sure that you have all the needed documents to apply for a Chinese Z visa, you must notarize them. A notary public or a a lawyer is responsible for notarization. If you are unsure on how to proceed with this step, contact us and we will be happy to help.

Next Step: Document Authentication at Global Affairs Canada

Global Affairs Canada Authentication of documents, also called Apostille in countries that have signed the Hauge Apostille Convention, is a process that validates your documents for international use. Document authentication and document legalization is important and required for all employees to be heading to China. Sadly, Global Affairs Canada may take up to 20 days to process your paperwork. However, we at the Legalization Service Centre Canada can authenticate your documents within 2 business days if you choose rush service, in order to speed things along for you.

Final Step: Authentication of Documents atChinese Embassy in Canada

Once your documents have been authenticated by Global Affairs, the final step you have to complete in Canada is to have the Chinese embassy in Ottawa authenticate them, as well. Each document that you may have has specific requirements to be met before they can be processed by the embassy, especially corporate documents. It can be very frustrating for our clients. Please don’t hesitate to contact us to help you with this step for that reason.

If you are in need of document authentication and document notarization, we can help you save time and ease your mind with our fast and reliable service, and around the clock experts available to answer your questions. Get an early start with our online order form!

The Chinese embassy in Ottawa has recently made certain changes to their authentication of documents process. Specifically, the processing of Canadian documents has become more difficult for our clients. However, our experts at Legalization Service Centre Canada (LSC Canada) have more than 8 years of experience with document authentication and legalization of Canadian documents, so we are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you with further confidence.

Source of picture: SoumeiWang

Authentication of documents for teaching overseas

Authentication of Documents for Teaching English Overseas

Over the past few decades, more and more Canadians are taking jobs overseas to help students learn English as a second language. It’s a great paying job, and you get the chance to meet people from different countries while immersing yourself in their culture.

It’s not as simple as packing your bags and buying a plane ticket, however. And if you don’t take the necessary steps to make sure you have the right documents and the authentication of documents properly done, you could run into problems once you arrive in the country.

Don’t worry! In this post, we’ll go over the basics of the steps you should take for authentication of documents along with how we can help make this process quick, easy, and stress-free!

Is Your Teaching Certificate Valid?

Recently the Authentication of Documents Office implemented new rules for authenticating teaching documents. This is to ensure that those with teaching certificates are in fact qualified to teach overseas. Before you can go ahead with authentication of documents, you must ensure that your TESL, TESOL, or TEFL certificate is from an educational institution with membership with an accredited organization like TEL Canada, Languages Canada, and TESL Ontario.

Does Your Certificate Qualify for Authentication of documents process?

Is your teaching certificate from an accredited Canadian College or University or did you receive it from a private institution? This distinction will affect whether or not you will need notarization services. Typically, if a private educational institution issued your certification document, it will need to be notarized.

This requirement changes depending on the school that you received your certification from so it wouldn’t be a bad idea to review the authentication of documents requirements with us. Keep in mind that depending on when you’re reading this, the requirements might have changed, so head on over to our website to know where you stand or simply email us.

Moving on to Legalization of Documents

After you’ve determined if your need the authentication of documents and you’ve received their approval, you can then move onto the second stage of the process, legalization of documents. You can bring your documents to the embassy of the country that you will be traveling to, and they will perform this step. Keep in mind that “Legalization” is the term we use to describe this process in Canada, but in other countries, they might refer to this stage as “Apostille,” or “Attestation.”

You can check on the specific embassy’s website to see their current rules and guidelines for their legalization, but unfortunately, sometimes their information is out of date because the rules change so frequently. Speed is your primary concern here so you can get the paperwork taken care of and begin booking your travel plans. If you want to take the confusion out of this entire process, we highly recommend you come to us.

We’re Here to Help

At our offices, we specialize in authentication of documents and subsequent legalization for a variety of circumstances for countries across the world. Wherever you plan to travel and teach, we can help you out. Simply bring or mail in your documents to us, and we’ll gladly look them over and provide our expert opinion so you don’t make any mistakes along the way that could slow down your plans.

We specialize in processing Canadian degrees and TESL, TEFL, and TESOL certifications, and we’ll take care of the authentication and legalization steps for you! We work closely with Global Affairs Canada and the Authentication of Documents Office to ensure we are up to date with the most current rules.

Chinese Embassy in Canada

The Notarization and Authentication Service At Chinese Embassy in Canada

The notarization and authentication service at the Chinese Embassy in Canada will be delayed this and next week. The Chinese Embassy in Canada will be closed for observation of the Chinese New Year.

In order to avoid the delays in obtaining the notarization and authentication of documents in Canada for Chinese work visa, please contact our office and we will help you to get all paperwork done in timely fashion.

We have authenticated hundreds of Canadian documents for use in China. We know all aspects of the document authentication process for Chinese work visa.

In order to authenticate the documents at Chinese Embassy in Canada for Chinese Work Visa, we will need:

  1. Canadian Criminal Record Check Certificate;
  2. Certified copy of the Canadian Degree;
  3. Certified copies of the language training certificates (if applicable);
  4. Completed and signed LSC Order Form;
  5. Completed and signed China Embassy Application Form.

Once we receive the documents, we will take care of the rest.