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Document Validation

Why Attestation of Documents by the UAE Embassy in Canada Is Important?

Are you interested in going to work in the UAE? It is a popular work destination for many Canadian professionals and has seen an influx of workers in recent years. You probably already know that you need to receive a Work Visa before you can go to the country, but do you know about the other steps?

Today, we’ll discuss what you need to complete document-wise before you can leave for your new job in the UAE and why document attestation is so crucial.

Documents You Need Notarized

If you plan to work in the UAE and wish to apply for a work visa in the country, you must first have all of your applicable Canadian documents notarized before you can move onto the next stages of the process.

When going to the UAE for work, you’ll most likely need to present your college degrees and criminal record certificates notarized and authenticated. You will need to have them notarized by a certified public notary or a lawyer.

Document Authentication

After you have your Canadian documents notarized and have your notary certificate in hand, you can then move onto the second stage of the process. Now you’ll need to have your documents authenticated. This step is crucial, and you must have your documents authenticated before you can travel to the UAE or before you submit them for attestation at the UAE Embassy.

This step typically happens at Global Affairs Canada and must be taken care of before you travel. Although there is a Canadian Embassy in the UAE, they will often not authenticate documents there.

Documents that you might need to authenticate include:

  • Birth certificates
  • Marriage certificates
  • Degrees, Diplomas and Transcripts
  • Medical reports
  • Criminal record checks
  • And many more

Attestation at UAE Embassy in Canada

Now that you’ve completed all of the other steps, the last thing that you need to do is have your documents attested or legalized at the UAE Embassy in Canada. The UAE consulate will verify your records are correct, and if they don’t find any issues, they will provide their stamp and seal of approval, and you will be ready to apply for your work visa and travel.

We’re Here to Help

As you can probably tell, this entire process is tedious and can take some time if you’ve never done it before. Luckily, we are here to help! Bring us your documents, and we will work with Global Affairs Canada and the UAE Embassy to ensure your documents are ready!

Authentication of documents for teaching overseas

Authentication of Documents for Teaching English Overseas

Over the past few decades, more and more Canadians are taking jobs overseas to help students learn English as a second language. It’s a great paying job, and you get the chance to meet people from different countries while immersing yourself in their culture.

It’s not as simple as packing your bags and buying a plane ticket, however. And if you don’t take the necessary steps to make sure you have the right documents and the authentication of documents properly done, you could run into problems once you arrive in the country.

Don’t worry! In this post, we’ll go over the basics of the steps you should take for authentication of documents along with how we can help make this process quick, easy, and stress-free!

Is Your Teaching Certificate Valid?

Recently the Authentication of Documents Office implemented new rules for authenticating teaching documents. This is to ensure that those with teaching certificates are in fact qualified to teach overseas. Before you can go ahead with authentication of documents, you must ensure that your TESL, TESOL, or TEFL certificate is from an educational institution with membership with an accredited organization like TEL Canada, Languages Canada, and TESL Ontario.

Does Your Certificate Qualify for Authentication of documents process?

Is your teaching certificate from an accredited Canadian College or University or did you receive it from a private institution? This distinction will affect whether or not you will need notarization services. Typically, if a private educational institution issued your certification document, it will need to be notarized.

This requirement changes depending on the school that you received your certification from so it wouldn’t be a bad idea to review the authentication of documents requirements with us. Keep in mind that depending on when you’re reading this, the requirements might have changed, so head on over to our website to know where you stand or simply email us.

Moving on to Legalization of Documents

After you’ve determined if your need the authentication of documents and you’ve received their approval, you can then move onto the second stage of the process, legalization of documents. You can bring your documents to the embassy of the country that you will be traveling to, and they will perform this step. Keep in mind that “Legalization” is the term we use to describe this process in Canada, but in other countries, they might refer to this stage as “Apostille,” or “Attestation.”

You can check on the specific embassy’s website to see their current rules and guidelines for their legalization, but unfortunately, sometimes their information is out of date because the rules change so frequently. Speed is your primary concern here so you can get the paperwork taken care of and begin booking your travel plans. If you want to take the confusion out of this entire process, we highly recommend you come to us.

We’re Here to Help

At our offices, we specialize in authentication of documents and subsequent legalization for a variety of circumstances for countries across the world. Wherever you plan to travel and teach, we can help you out. Simply bring or mail in your documents to us, and we’ll gladly look them over and provide our expert opinion so you don’t make any mistakes along the way that could slow down your plans.

We specialize in processing Canadian degrees and TESL, TEFL, and TESOL certifications, and we’ll take care of the authentication and legalization steps for you! We work closely with Global Affairs Canada and the Authentication of Documents Office to ensure we are up to date with the most current rules.

Authentication of documents

Understanding document authentication: a primer on the what and why of authentication

Moving documentation between countries can be confusing and at times, overwhelming. If you are dealing with documents between two countries it is crucial that you understand the process needed to authenticate them. Without understanding and deploying the appropriate authentication, your documents could be considered invalid. For Canadians, or people coming into Canada, documents must be authenticated and legalized by the appropriate authorities. Because Canada is not a signatory of the Hague Convention, documents must be authenticated both by the appropriate authorities in the country of origination AND the appropriate Canadian authorities or vice-versa. Read on to learn what authentication is and how to ensure you are properly handling your documents.

What is Authentication?

Authentication is the legal process of guaranteeing the genuine nature and validity of the signature and seal of an official document. Authentication does NOT guarantee the validity of the contents of any document. Authentication will be required for any document that needs to be guaranteed by a third party authority. This process will allow other jurisdictions to recognize and allow the document to be used. The authentication and legalization must be processed in order for the document to be considered valid.

Steps to take for smooth authentication and legalization

1.) Notarization: Some documents will need to be first notarized before they can be authenticated and legalized. Contact us to see if your document needs to be notarized by a notary public to proceed through the process. Some vital statistic documents like birth, marriage and death certificates do not need to be notarized.

2.) Authentication: Once notarized (if applicable) your document will move to the authentication phase. Authentication authorities compare the signature and seal of your document against information on file. Make sure all parts of the signature seal and/or stamp of the notary are displayed clearly on the document. Submission your documents to our office for authentication will guarantee a timely authentication process.

3.) Legalization: Once your document has been authenticated, it will need to be legalized through the embassy or consulate of the destination country. An official at the embassy or consulate will confirm that the document has been appropriately prepared and will confirm the certificate of authentication. If everything is properly prepared, the consulate or embassy will issue and affix a certificate of legalization to your document.

What kind of documents need to be authenticated?

Any document that requires a third party legal recognition will need to be appropriately authenticated. Some examples of common documents that require authentication include, but are not limited to: birth, adoption and marriage certificates, school admission papers and transcripts, contracts that deal with partnerships, incorporation and fiscal matter, approval certificates for customs, power of attorney and police documents. If you have any questions regarding the need to authenticate a document, your best course of action is to contact our office for the most up to date requirements.

Legalization Service Centre has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.

Document Authentication

Document Authentication and Legalization Service is Delayed During Holiday Season

The Document Authentication and Legalization Services in Canada as well as Apostille services in USA are affected by this Holiday Season.

Many Government Services, Notaries and Authentication of documents offices are closed on December 25th, December 26th and January 1st, 2018. Most of the embassies and consulates in Canada are closed due to the Christmas week.

The mailing services are also affected and in most of the cases delayed.

If you need to authenticate and legalize your documents during this holiday and post holiday season please contact our office and we will assist you with everything.

Merry Christmas and Happy New Year!

Chinese Embassy Authentication

Authentication of Documents to Apply for China Work Visa

If you are a Canadian resident planning on doing work in China, it’s essential to get prepared early to ensure your work visa doesn’t run into any snags. Before you can apply for a Chinese work visa, your future employer must arrange a work permit letter. For this, you must provide the employer with the authenticated documents such as highest degree, criminal record check, medical report and other documents.

Your Canadian documents will need to be authenticated by the Canadian Government before they can be submitted to the Chinese Embassy for finalizing the authentication process in Canada. Give yourself plenty of time to make sure you don’t experience any difficulties that might interfere with your upcoming work schedule.

For Canadians planning on working in China, it’s important to understand that the process can be complicated. Having a working understanding of Chinese laws and regulations is essential. Our experts at the Legalization Service Centre have the experience and resources required to ensure a smooth authentication process and acceptance. We facilitate the authentication of documents at the Canadian Government – within usually 2 days or less if expedited – so that our client’s documents are properly submitted and accepted without any hassle.

What you need to do before document authentication process

1. You will need to get all necessary documents notarized by your local notary public or lawyer. (We can take care of this step if you send in the original documents to our office).

2. Double check your document to ensure that it is truthful and in good legal order and doesn’t violate any Chinese law or threaten any Chinese interest. This is a great time to reach out for help from someone with experience and expertise in this area! Do contact us for the assistance.

3. If your document contains more than one page it must be properly bound. Every page of the document must be signed and sealed by the notary or lawyer.

Once these steps are taken, congratulations! Your documents are ready to move onto the Authentication process.

The Authentication Process:

1. The notarized documents will then need to be authenticated by the Government Department. We can authenticate your documents within two business days if you choose the rush service.

2. Once authenticated by the Canadian authorities, the documents must be authenticated by the Chinese Embassy in Ottawa. We know every aspect of the Embassy’s requirements so everything we submit in the Embassy will get accepted with no questions asked.

What you will need to start the process:

  1. A fully completed and signed China Embassy Application Form.
  2. A fully completed and signed LSC Order Form.
  3. A photocopy of the information/photo page of your passport
  4. If applicable, a photocopy of your permanent resident card or study/work permit or visa.
  5. If you are submitting on behalf of a company, a photocopy of the passport of your company’s legal representative and an official document proving that persons legal representation status.
  6. Any additional official documents you were asked to gather by the Chinese authorities.

Once you’ve made it through all these steps you are ready to apply for an authentication service!

Typically, 8-10 business days processing time should be taken into account, but can be expedited for an additional fee.  While this particular process has many steps, if given an appropriate amount of time and with the help of our experts, you shouldn’t have to worry about any unnecessary delays. Please do contact Legalization Service Centre for more information and assistance.

Document Authentication

What NOT to Do When It Comes to Document Authentication in Canada

Getting your document authentication in Canada is a crucial step in ensuring that whatever you are aiming to do that requires said documentation goes smoothly. The process itself has been streamlined over the years, but it’s still helpful to remember a few important things when you are getting ready to submit for approval.

Misleading Content

The Canadian authorities work hard to guarantee that the documents being approved are sound and legal. If there is misleading, fraudulent or illegal content your document will not be approved. While this seems obvious, it’s of paramount importance that the information you provide is honest to the best of your knowledge. If you are unsure about the content in your document, it’s best to seek additional information or help to be absolutely positive that everything you are providing is as accurate and truthful as possible.

Canada takes the legitimacy of its documents very seriously.  If your document raises any eyebrows, it may be passed on to the Royal Canadian Mounted Police and any other relevant regulatory body. Than It will potentially be reviewed by lawyers, notaries public, and commissioner of oaths. It’s important to never be intentionally misleading and if you have any doubts at all about the legitimacy or truth of your work, it’s best practice to double check and ultimately submit documents that are absolutely true to the best of your knowledge.

Religious Documents

Many religious organizations issue documents that are important within those communities. However, most of these documents are not recognized as legal by the Canadian Authorities and it may be necessary to go through alternate proper channels to ensure that you are creating a legally binding agreement with the state as well as your religious organization. Some examples include baptismal certificates and religious marriage certificates.  While baptismal certificates have no government-issued equal, marriage certificates can be issued by the appropriate legal entities in addition to the church documents.

Unknown or unverifiable certificates or seals

Canada works within the system of recognized global agreement and therefore cannot verify or authenticate unknown or unverifiable certificates or seals. If you have a document that contains an unknown entity, it will not pass the document authentication process.

Altered Documents

Besides not being able to verify documents that have been altered with misleading or untrue information, documents that have been physically altered are likewise unable to be authenticated. While it might seem like a great idea to laminate or finish a document for safekeeping, authentication is impossible on documents that are glued, laminated or in any way altered from their natural state. Essentially, any document that has been altered in a way that would make it difficult to place a stamp on it is unacceptable by Canadian authorities.

Ensuring that your documents are presented in their most true and unaltered form is the best way to make sure that everything goes smoothly for your document authentication. Remember these tips as you prepare for the process and rest easy knowing that you’ve provided the necessary and correct information to keep everything running perfectly!

For more information about document authentication service please contact Legalization Service Centre.

Document Authentication

The Importance of Document Authentication for Business

In all matters, care should be taken to establish trust. This is especially true in business. Many parties will be invested in the success of an enterprise, from managers, executives and stockholders, to employees and their families. The consequences of a missed opportunity can be expensive and disheartening. Whether you are representing a business as an attorney, or you are representing your own organization, there can be no doubts about the validity or authenticity of any transaction.

Document Authentication and Legalization

Document authentication is a key step in a shared legitimacy process called Authentication and Legalization. If the document was not issued by the local government, preparation will often involve having a notary witness an official signature. Once the document is eligible, the relevant office of the issuing nation will authenticate it. In Canada, this can be accomplished at the office of Global Affairs Canada.

Once authenticated, your document will move to the next step, called document legalization. Document legalization requires that a representative from the foreign mission attest to the authenticity of the domestic signatures. Because this process is such an involved one, many nations have moved to a simplified process called an apostille. For anyone doing business in Canada, the full authentication and legalization process must still be followed for every public document.

Document Authentication and Legalization For Corporate Documents 

Much of running a business involves working with lenders and banks. These days, those partnerships are global ones. Having director’s certificates and certificates of good standing authorized is critical for international lending and for making sure your good reputation follows your business.

For employees acting in official capacity overseas, you’ll need authenticated credentials for many situations. If you have lawyers representing your global interests, you may need Powers of Attorney attestation.

Incorporation and formation documents can require authorization, as well as merger documents. If your business is expanding its operations, you’ll see real estate and leasing paperwork being tested internationally. Patent applications and trademark paperwork must work across borders.

Documents for tax and probate purposes, regulatory paperwork for agency requirement certifications, the list goes on.

Even just making copies for use internationally can require regular document authentication services. Often, duplicated documents need original signatures, and each time those documents are signed, the authenticity of that new document will need to be verified.

To avoid costly delays, every document must be correctly prepared and promptly processed. Many corporations place their trust in a reliable third party to guarantee success. Having a dedicated professional service oversee the authentication of your corporate documents can be a priceless asset. 

Do I Need My Document Legalized?

Document legalization services are a core consideration of any international affair. Inside and outside of the corporate world, the chain of trust that document Authentication and Legalization creates is used extensively. If you’re unsure that your particular situation will call for legalization services, or need assistance in any area of the process, contact the Legalization Service Centre and we’ll help you through it.

Document Legalization

5 Common Reasons For Document Legalization

Every year, thousands of Canadians find themselves in situations where it becomes a necessity to verify the authenticity of their public documents. From students transferring institutions, to corporate officials expanding or invoicing internationally, legalization plays an important role.

Document legalization is one aspect of the Authentication and Legalization process. When having a Canadian document legalized, your public document must first be correctly prepared. This can involve having the document notarized or translated, depending on the purpose.

Once the documents are prepared, they must be authenticated by the local government, usually at the office of Global Affairs Canada, where it will gain a signature or other form of certification. Afterward, the embassy or consulate representative of the country in which your document will be recognized must affix their own mark of verification.

Degrees, Diplomas and Transcripts

Students transferring from a degree program in their home country, to another institution abroad will require verified transcripts. In addition, work undertaken in a foreign nation may require proof of a high school diploma or university degree. The standards of accreditation can vary greatly across the globe, and the Authentication and document legalization chain can help make sure no hard work goes to waste.

Visas and Vital Certificates

Some of the most common documents required internationally, passports and visas, provide more than simple verification of identity. Visas are often used for work and school purposes, and passports grant access to domestic embassy services in foreign countries that can be very useful to travelers. In an event where a domestic embassy needs to replace or make a copy of your passport, having a legalized birth certificate can expedite the process.

Marriage, Divorce and Adoption Certificates

Different nations provide different protections, but almost every country recognizes the institution of marriage. In order to guarantee the rights of a spouse under the marriage contract, that document must be recognized as legal and undergo document legalization process. Conversely, former couples may need to prove the validity of their divorce before marrying in another jurisdiction. Adopting a child from another country will require paperwork that must be authenticated.

Powers of Attorney, Background Checks

It should come as no surprise that, as a matter of practical international law, document legalization services are utilized commonly in legal matters. Both private and corporate lawyers use document legalization services for a variety of applications. Lawyers acting on behalf of their clients abroad will need to show powers of attorney to represent their clients. Criminal records and fingerprint checks used in employment or in litigation will require verification. Affidavits sworn in foreign courts must meet the standards of any judiciary in which they are applicable.

The Unexpected

The truth is there are too many situations to cover in this short article. If you’re travelling or doing business internationally, there’s a good chance you’ll be looking for legalized documents. Every nation has different regulations, and some regulations are revised regularly. For all the varied circumstances, Legalization Service Centre is here to help you avoid frustrating complications and delays. Contact us about your plans, our professionals will make sure you and your documents are prepared for whatever the circumstance requires.