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Destination Panama: Authentication and Legalization of your documents for Panama

This beautiful central American country is a well known destination for many Canadians. Its warm, tropical climate is a stark difference from the cool North winds of Canada. The recent economic boom also adds to Panama’s appeal. Whether you are looking to retire or looking for business opportunities, you will most likely need to take part in authentication and legalization of your documents.

The Authentication of your Documents in preparation for use in Panama

Panama has signed the Hague agreement while Canada has not. This means that the authentication of documents in both countries is very different. Canada follows the two-step authentication and legalization process, also called apostille. Rest assured that your documents will be viable in any country after the two-step process! This will be true regardless of whether or not your target country is part of the Hague agreement.

Every document has specific requirements in order to start the authentication process, double checking with the Embassy of Panama located in Ottawa is therefore very important. Generally, as the first step, your document should contain an authorized signature confirming its authenticity. Notaries and lawyers have the legal authority to do it. If you’re unsure of this step, we can help! Your documents will then be taken to Global Affairs Canada, where they will be stamped, sealed and signed, therefore authenticating it. The final step is legalization, done in the Embassy of Panama in Ottawa. The consul will sign and seal your documents once all the requirements have been met.

Retirement in Panama: Authentication and Legalization of Documents

Many Canadians dream of retiring in Panama. Depending on your personal history, you may need to prepare some or all of the following: a birth certificate, marriage certificate, a criminal record check, and proof of pension. All of the outlined documents will need to go through authentication and legalization. The process is outlined above. The experts at Legalization Service Centre Canada recommend our clients get an RCMP police check instead of a locally issued police check.

An RCMP check is always more thorough, as it is based on fingerprints. The RCMP is also globally recognized, including Global Affairs Canada. This means that you don’t need to hire a notary to notarize your local police check. This saves you time and money, which is very welcome! Global Affairs Canada may take up to 20 business days to process your documents, on average. If you wish to speed the process along, we will be more than happy to oblige with our three different offered service times. 

If you are interested in learning more about the requirements and conditions needed for your specific documents, feel free to browse our “Document Types” category on our website and to visit the official Embassy of Panama website or contact us! 

Business in Panama: Authentication and Legalization of Documents

Panama is a great attraction to those looking for work. Whether you are a future employer or a future employee, your documents will have to go through authentication and legalization. Which documents you will need to authenticate, however, will depend on whether you’re a company or an employee. 

As an Employee

If you were hired to work, you will need to provide a diploma, a Canadian university degree, and, preferably, an RCMP certified police check. RCMP police checks are usually more thorough than any other background checks available. Thus, they are more fitting for international use. Your degree, transcript and/or diplomas are obtainable directly through your alma maters. 

As a Company

If you are a Canadian company, you will need to present corporate documents. A certificate of incorporation, articles of incorporation, a CPP certificate, a GMP certificate, an ITC, a manufacturer’s certificate, and/or a corporate power of attorney are just some of them. Your potential partner/s in Panama will request the specific documents needed. The documents will have to be notarized and Global Affairs Canada staff will authenticate them. Finally, the Embassy of Panama will legalize them. In other words, they will go through the same authentication process as any other non-corporate documents.

Our Guarantee

It can be difficult to keep track of all the demands of the Panamanian Embassy as a client. Especially if this is your first time having to authenticate and legalize your documents! Our experts at Legalization Service Centre Canada (LSC Canada) have more than 10 years of experience with document authentication and legalization of Canadian documents. We are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you further confidence.

Source of picture: Viva Tropical 

Degree Authentication China

Going to China? What’s next? – Document Authentication and Document Legalization for your trip abroad

Our company has processed hundreds of documents for clients like you, whose final destination is the Land of the Dragons. Whether you are a tourist or a Canadian company branching out or were hired to teach, there is no doubt that this is an exciting opportunity for everyone involved. However, document legalization, document authentication and the varying processing times can be complicated and hard to keep track of, especially for first timers. We are here today to present a succinct summary of what you need to do and how we, the experts at Legalization Service Centre Canada, can help the process of authentication of documents and legalization of documents for use in China as smooth as possible for you.

Preliminary Preparation: What to do before starting the Authentication of Documents and Legalization of Documents (Apostille) process in Canada

A fair amount of our clients decide to work abroad in China, whose large population allows for a growing demand of new jobs. If this is your case, you will need to provide an authenticated Canadian College Diploma or a Canadian University Degree, and a Canadian Criminal Record Check Certificate in order to apply for a Chinese Z Visa (Work visa). The RCMP police checks are usually more thorough than any other background checks available, and thus more fitting for international use, especially in educational institutions. Your degree, transcript and diplomas are obtainable through the appropriate educational institutions from which the documents originate from in Canada.

If you are just visiting as a tourist, a Chinese Embassy in Ottawa usually demands your passport, the application form, your photos, travel tickets and a hotel reservation for your entire stay in China. Be mindful of your deadlines, as the process of application and processing can take more than 2 weeks in total, however, as a tourist, you do not need to authenticate and legalize your documents.

Canadian businesses and corporations will need their corporate documents authenticated and legalized by Chinese Embassy in Ottawa such as certificates of corporations, director’s resolution or articles of incorporations, as a start. Always ensure that you have the needed documents ready to go through the Authentication of documents process by using the Chinese embassy’s guidelines.

Once you made sure that you have all the needed documents to apply for a Chinese Z visa, you must notarize them. A notary public or a a lawyer is responsible for notarization. If you are unsure on how to proceed with this step, contact us and we will be happy to help.

Next Step: Document Authentication at Global Affairs Canada

Global Affairs Canada Authentication of documents, also called Apostille in countries that have signed the Hauge Apostille Convention, is a process that validates your documents for international use. Document authentication and document legalization is important and required for all employees to be heading to China. Sadly, Global Affairs Canada may take up to 20 days to process your paperwork. However, we at the Legalization Service Centre Canada can authenticate your documents within 2 business days if you choose rush service, in order to speed things along for you.

Final Step: Authentication of Documents atChinese Embassy in Canada

Once your documents have been authenticated by Global Affairs, the final step you have to complete in Canada is to have the Chinese embassy in Ottawa authenticate them, as well. Each document that you may have has specific requirements to be met before they can be processed by the embassy, especially corporate documents. It can be very frustrating for our clients. Please don’t hesitate to contact us to help you with this step for that reason.

If you are in need of document authentication and document notarization, we can help you save time and ease your mind with our fast and reliable service, and around the clock experts available to answer your questions. Get an early start with our online order form!

The Chinese embassy in Ottawa has recently made certain changes to their authentication of documents process. Specifically, the processing of Canadian documents has become more difficult for our clients. However, our experts at Legalization Service Centre Canada (LSC Canada) have more than 8 years of experience with document authentication and legalization of Canadian documents, so we are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you with further confidence.

Source of picture: SoumeiWang

Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

You’re excited about relocating to a new country for a new job or maybe you’ve been accepted to the school of your dreams in another country.  Or maybe you’re trying to do business in a foreign country, and you get asked for an Apostille…

What’s that?

Don’t worry, it’s nothing to stress about and at Legalization Service Centre Canada we help people just like you get this question figured out every day.

The first thing to know is that an Apostille is a way to authenticate something like a Birth Certificate, Marriage Certificate, Degree, Power of Attorney, Incorporation Certificate, etc.  Back in 1961, multiple nations convened and agreed to terms outlined in the Apostille Hague Convention, in which they established a shortened process for the validation and legalizing of documents for use in other countries.

But…  Canada has not signed the agreement yet, and therefore does not issue Apostille certificates. There’s no such thing as an Apostille Canada.

So, what does that mean if someone is asking for a document apostille?  The answer is: Canada has an equivalent document authentication and document legalization process that will be accepted in any country.

In Canada, we call the “Apostille Certification process” by another name – Authentication and Legalization.  It’s the exact equivalent of the Apostille process and is recognized by all countries who have signed the Hague Apostille Convention.

Going through this process is doable on your own, but with our help it’s much easier.  Here are just a few reasons why:

WE KNOW THE PROCESS – We’ve done this thousands of times for our clients.  We know what’s needed, when it’s needed and where it needs to be.  That alone can save you precious time and energy!  Whether it’s confirming the embassy requirements or knowing where to find the best notary, we can help.

STEP BY STEP GUIDANCE – We’ll be there through the entire process to answer all of your questions and make sure you’re following the proper procedures for expedited authentication and legalization.  From making sure you have the right documents, to securing the fastest shipping, and then confirming receipt at the destination, we’ll handle all of the details.

The bottom line is that when it comes to such an important and time sensitive process, it’s nice to know you have an expert in your corner.  At Legalization Service Centre Canada it’s our mission to ensure your documents are properly authenticated and legalized in a timely manner.  Our team will help expedite the verification process, and make sure your documents reach the destination country in which it will be used.

So, if you are looking for Authentication and Legalization Services in Canada, don’t hesitate to contact us today!

UAE Embassy Attestation Service

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

People practicing Islam all over the world are welcoming the holy holiday  – Ramadan or Ramzan – from May 5th, until June 4th. This is an important and major holiday for all Muslims, as it is deeply rooted in their faith, by being one of the Five Pillars of Islam. People will be fasting during this time: eating and drinking is not allowed from dawn to sunset. Iftar (the breaking of the fast) occurs after sundown, and this routine is upheld until the Eid al-Fitr, which is a celebration of the end of Ramadan and marks the closure of the holy fasting month.

Now, how does this holiday affect the document attestation and document legalization services in Canada?

As this is a very important religious holiday, many private and public institutions will have limited hours of operation during the month. The UAE Embassy in Ottawa, the Qatar Embassy in Ottawa, the Kuwait Embassy in Ottawa, the Saudi Arabia Embassy in Ottawa, and the respective consulates, are just some of the services that will be affected. It may be harder to contact the embassies at this time, and delays are to be expected.

Clients can rest assured, however, that although there might be a delay in the processing of your documents, we at the Legalization Service Centre are experienced with Authentication of documents, Legalization of documents, and Attestation of documents process in Canada. We will get your marriage certificates, birth certificates processed without any delays. The certified translations, and all of your Global Affairs Canada authentication of documents needs will be done in no time. We will ensure that they are ready to be used overseas in the Middle East. For further information on authentication and legalization services in Ottawa, please contact us and we will help you start your paperwork as soon as possible.

Source of the image: TimeOut AbuDhabi

Document legalization

Legalization Service Centre: One Stop Solution for Your International Document Needs

Going to a foreign country any time soon? Whether you’re going there for travel, work, or school, you’ll need to go through the document legalization process. This process has a few different steps, and it’s easy to skip one accidentally.

Luckily, Legalization Service Centre makes the process incredibly simple! Here are a few ways that we can help with all of your international document needs.

What services Legalization Service Centre have to offer?

To start with, let’s take a look at the services that we offer to all of our customers.

First, we’ll help you sort through all of your documents and determine which ones you need, and which ones can stay home. Everyone has different needs and will choose to travel for various reasons. Because of this, we don’t offer a cookie-cutter approach to our customers, and instead, we’ll listen to your goals.

After we sort through the documents, we’ll determine which ones need to be authenticated or notarized. Some documents already have this built-in and can skip this step. Others might need extra attention. We’ll help you determine this.

Then, we’ll get in touch with the embassy of your destination country. We’ll also work with Global Affairs Canada to help save you the trip and the time. After we sort everything out with them, we’ll even mail your documents, so you have them once you arrive in your destination country without issue.

We make the Process Less Stressful

If you’re a first-time foreign traveler, you’ll probably feel overwhelmed as soon as you start learning about the different document legalization steps. It can take some time to research all of this, and if you miss a step, you might be turned away once you arrive.

Sure, it is possible to go through the entire legalization process yourself, but if you’ve never done it before, you might run into problems. Part of the advantage of working with the Legalization Service Centre is that we won’t let you fail. Every staff member is trained and experienced in the art of document legalization. We’ll answer any questions that you might have, and we’ll also take care of a majority of the technical work. Basically, all you need to do is bring your documents and tell us what you’d like to do – we take care of the rest from there!

Save Time

The legalization process can take time, but since we’re experienced, we know how to make the entire process seamless. Rather than getting in touch with various embassies and agencies yourself, we do this for you. We’ll overnight your documents and save you the drive or flight, and you can focus on setting up your travel accommodations instead of your documents.

Let Us Help!

If you are ready to travel to a foreign country but don’t know where to start, we can help! Get in touch with us today, and we’ll get the document legalization process started for you!

Relocating to the Netherlands? Legalization of Documents by the Dutch Embassy in Canada

So, you’ve decided to move to the Netherlands? Whether you’re going for school, work, or simply a change of scenery, congratulations! First thing’s first: are your documents in order? Hopefully, they are, but if not, we’ll help clear up some confusion today, and provide you with the steps you need to take to legalize your documents through the Dutch Embassy.

Working with Global Affairs Canada

Although the Netherlands is where The Hague Apostille Convention originated, Canada was not a signee. This means that if you want to use a document in the Netherlands, it must go through the authentication and legalization process here in Canada. To start the process, you need to have it authenticated by Global Affairs Canada. This can take some time, but when you work with us, we make the process quick and easy for you, reducing the wait time to only a few days.

Legalization of Documents by the Dutch Embassy in Canada

Once your document is authenticated, you can then take it to be legalized by the Dutch Embassy in Canada. The primary embassy is in Ottawa, but there are Netherlands Consulate Generals in a few major cities. We can also do this stage of the process for you as well to save you the trouble. We’ll work with the embassy to ensure your documents meet all of the requirements. Once the documents are legalized, you are then ready to present them in the Netherlands. With the authentication and legalization, the documents will have the equivalent of an Apostille certification.

Requirements for Documents

Before you go through the process, you should ensure that your documents meet all of the requirements. As with any country, documents must be long form and original. This includes birth certificates, marriage licenses, etc.  In addition, your documents need to be relatively recent and not outdated. Some documents might contain references to other documents. If this is the case, make sure you have these referenced documents available for authentication as well. Finally, if your documents are in a different language other than German, French, English, or Dutch, a sworn translator must translate them for you.  This whole process can seem complicated, and when you have to go through another step, it can become frustrating. You don’t have to do it alone, and we offer top-notch services to help take the stress out of the legalization and authentication process.

We’re Here to Help

If you need assistance through the legalization process or have any questions, contact the Legalization Service Centre, and we’ll gladly answer any questions or provide assistance to save you time.

Authentication of documents

Understanding document authentication: a primer on the what and why of authentication

Moving documentation between countries can be confusing and at times, overwhelming. If you are dealing with documents between two countries it is crucial that you understand the process needed to authenticate them. Without understanding and deploying the appropriate authentication, your documents could be considered invalid. For Canadians, or people coming into Canada, documents must be authenticated and legalized by the appropriate authorities. Because Canada is not a signatory of the Hague Convention, documents must be authenticated both by the appropriate authorities in the country of origination AND the appropriate Canadian authorities or vice-versa. Read on to learn what authentication is and how to ensure you are properly handling your documents.

What is Authentication?

Authentication is the legal process of guaranteeing the genuine nature and validity of the signature and seal of an official document. Authentication does NOT guarantee the validity of the contents of any document. Authentication will be required for any document that needs to be guaranteed by a third party authority. This process will allow other jurisdictions to recognize and allow the document to be used. The authentication and legalization must be processed in order for the document to be considered valid.

Steps to take for smooth authentication and legalization

1.) Notarization: Some documents will need to be first notarized before they can be authenticated and legalized. Contact us to see if your document needs to be notarized by a notary public to proceed through the process. Some vital statistic documents like birth, marriage and death certificates do not need to be notarized.

2.) Authentication: Once notarized (if applicable) your document will move to the authentication phase. Authentication authorities compare the signature and seal of your document against information on file. Make sure all parts of the signature seal and/or stamp of the notary are displayed clearly on the document. Submission your documents to our office for authentication will guarantee a timely authentication process.

3.) Legalization: Once your document has been authenticated, it will need to be legalized through the embassy or consulate of the destination country. An official at the embassy or consulate will confirm that the document has been appropriately prepared and will confirm the certificate of authentication. If everything is properly prepared, the consulate or embassy will issue and affix a certificate of legalization to your document.

What kind of documents need to be authenticated?

Any document that requires a third party legal recognition will need to be appropriately authenticated. Some examples of common documents that require authentication include, but are not limited to: birth, adoption and marriage certificates, school admission papers and transcripts, contracts that deal with partnerships, incorporation and fiscal matter, approval certificates for customs, power of attorney and police documents. If you have any questions regarding the need to authenticate a document, your best course of action is to contact our office for the most up to date requirements.

Legalization Service Centre has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.

Document Authentication

The Importance of Document Authentication for Business

In all matters, care should be taken to establish trust. This is especially true in business. Many parties will be invested in the success of an enterprise, from managers, executives and stockholders, to employees and their families. The consequences of a missed opportunity can be expensive and disheartening. Whether you are representing a business as an attorney, or you are representing your own organization, there can be no doubts about the validity or authenticity of any transaction.

Document Authentication and Legalization

Document authentication is a key step in a shared legitimacy process called Authentication and Legalization. If the document was not issued by the local government, preparation will often involve having a notary witness an official signature. Once the document is eligible, the relevant office of the issuing nation will authenticate it. In Canada, this can be accomplished at the office of Global Affairs Canada.

Once authenticated, your document will move to the next step, called document legalization. Document legalization requires that a representative from the foreign mission attest to the authenticity of the domestic signatures. Because this process is such an involved one, many nations have moved to a simplified process called an apostille. For anyone doing business in Canada, the full authentication and legalization process must still be followed for every public document.

Document Authentication and Legalization For Corporate Documents 

Much of running a business involves working with lenders and banks. These days, those partnerships are global ones. Having director’s certificates and certificates of good standing authorized is critical for international lending and for making sure your good reputation follows your business.

For employees acting in official capacity overseas, you’ll need authenticated credentials for many situations. If you have lawyers representing your global interests, you may need Powers of Attorney attestation.

Incorporation and formation documents can require authorization, as well as merger documents. If your business is expanding its operations, you’ll see real estate and leasing paperwork being tested internationally. Patent applications and trademark paperwork must work across borders.

Documents for tax and probate purposes, regulatory paperwork for agency requirement certifications, the list goes on.

Even just making copies for use internationally can require regular document authentication services. Often, duplicated documents need original signatures, and each time those documents are signed, the authenticity of that new document will need to be verified.

To avoid costly delays, every document must be correctly prepared and promptly processed. Many corporations place their trust in a reliable third party to guarantee success. Having a dedicated professional service oversee the authentication of your corporate documents can be a priceless asset. 

Do I Need My Document Legalized?

Document legalization services are a core consideration of any international affair. Inside and outside of the corporate world, the chain of trust that document Authentication and Legalization creates is used extensively. If you’re unsure that your particular situation will call for legalization services, or need assistance in any area of the process, contact the Legalization Service Centre and we’ll help you through it.