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Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

You’re excited about relocating to a new country for a new job or maybe you’ve been accepted to the school of your dreams in another country.  Or maybe you’re trying to do business in a foreign country, and you get asked for an Apostille…

What’s that?

Don’t worry, it’s nothing to stress about and at Legalization Service Centre Canada we help people just like you get this question figured out every day.

The first thing to know is that an Apostille is a way to authenticate something like a Birth Certificate, Marriage Certificate, Degree, Power of Attorney, Incorporation Certificate, etc.  Back in 1961, multiple nations convened and agreed to terms outlined in the Apostille Hague Convention, in which they established a shortened process for the validation and legalizing of documents for use in other countries.

But…  Canada has not signed the agreement yet, and therefore does not issue Apostille certificates. There’s no such thing as an Apostille Canada.

So, what does that mean if someone is asking for a document apostille?  The answer is: Canada has an equivalent document authentication and document legalization process that will be accepted in any country.

In Canada, we call the “Apostille Certification process” by another name – Authentication and Legalization.  It’s the exact equivalent of the Apostille process and is recognized by all countries who have signed the Hague Apostille Convention.

Going through this process is doable on your own, but with our help it’s much easier.  Here are just a few reasons why:

WE KNOW THE PROCESS – We’ve done this thousands of times for our clients.  We know what’s needed, when it’s needed and where it needs to be.  That alone can save you precious time and energy!  Whether it’s confirming the embassy requirements or knowing where to find the best notary, we can help.

STEP BY STEP GUIDANCE – We’ll be there through the entire process to answer all of your questions and make sure you’re following the proper procedures for expedited authentication and legalization.  From making sure you have the right documents, to securing the fastest shipping, and then confirming receipt at the destination, we’ll handle all of the details.

The bottom line is that when it comes to such an important and time sensitive process, it’s nice to know you have an expert in your corner.  At Legalization Service Centre Canada it’s our mission to ensure your documents are properly authenticated and legalized in a timely manner.  Our team will help expedite the verification process, and make sure your documents reach the destination country in which it will be used.

So, if you are looking for Authentication and Legalization Services in Canada, don’t hesitate to contact us today!

UAE Embassy Attestation Service

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

People practicing Islam all over the world are welcoming the holy holiday  – Ramadan or Ramzan – from May 5th, until June 4th. This is an important and major holiday for all Muslims, as it is deeply rooted in their faith, by being one of the Five Pillars of Islam. People will be fasting during this time: eating and drinking is not allowed from dawn to sunset. Iftar (the breaking of the fast) occurs after sundown, and this routine is upheld until the Eid al-Fitr, which is a celebration of the end of Ramadan and marks the closure of the holy fasting month.

Now, how does this holiday affect the document attestation and document legalization services in Canada?

As this is a very important religious holiday, many private and public institutions will have limited hours of operation during the month. The UAE Embassy in Ottawa, the Qatar Embassy in Ottawa, the Kuwait Embassy in Ottawa, the Saudi Arabia Embassy in Ottawa, and the respective consulates, are just some of the services that will be affected. It may be harder to contact the embassies at this time, and delays are to be expected.

Clients can rest assured, however, that although there might be a delay in the processing of your documents, we at the Legalization Service Centre are experienced with Authentication of documents, Legalization of documents, and Attestation of documents process in Canada. We will get your marriage certificates, birth certificates processed without any delays. The certified translations, and all of your Global Affairs Canada authentication of documents needs will be done in no time. We will ensure that they are ready to be used overseas in the Middle East. For further information on authentication and legalization services in Ottawa, please contact us and we will help you start your paperwork as soon as possible.

Source of the image: TimeOut AbuDhabi

Document legalization

Legalization Service Centre: One Stop Solution for Your International Document Needs

Going to a foreign country any time soon? Whether you’re going there for travel, work, or school, you’ll need to go through the document legalization process. This process has a few different steps, and it’s easy to skip one accidentally.

Luckily, Legalization Service Centre makes the process incredibly simple! Here are a few ways that we can help with all of your international document needs.

What services Legalization Service Centre have to offer?

To start with, let’s take a look at the services that we offer to all of our customers.

First, we’ll help you sort through all of your documents and determine which ones you need, and which ones can stay home. Everyone has different needs and will choose to travel for various reasons. Because of this, we don’t offer a cookie-cutter approach to our customers, and instead, we’ll listen to your goals.

After we sort through the documents, we’ll determine which ones need to be authenticated or notarized. Some documents already have this built-in and can skip this step. Others might need extra attention. We’ll help you determine this.

Then, we’ll get in touch with the embassy of your destination country. We’ll also work with Global Affairs Canada to help save you the trip and the time. After we sort everything out with them, we’ll even mail your documents, so you have them once you arrive in your destination country without issue.

We make the Process Less Stressful

If you’re a first-time foreign traveler, you’ll probably feel overwhelmed as soon as you start learning about the different document legalization steps. It can take some time to research all of this, and if you miss a step, you might be turned away once you arrive.

Sure, it is possible to go through the entire legalization process yourself, but if you’ve never done it before, you might run into problems. Part of the advantage of working with the Legalization Service Centre is that we won’t let you fail. Every staff member is trained and experienced in the art of document legalization. We’ll answer any questions that you might have, and we’ll also take care of a majority of the technical work. Basically, all you need to do is bring your documents and tell us what you’d like to do – we take care of the rest from there!

Save Time

The legalization process can take time, but since we’re experienced, we know how to make the entire process seamless. Rather than getting in touch with various embassies and agencies yourself, we do this for you. We’ll overnight your documents and save you the drive or flight, and you can focus on setting up your travel accommodations instead of your documents.

Let Us Help!

If you are ready to travel to a foreign country but don’t know where to start, we can help! Get in touch with us today, and we’ll get the document legalization process started for you!

Relocating to the Netherlands? Legalization of Documents by the Dutch Embassy in Canada

So, you’ve decided to move to the Netherlands? Whether you’re going for school, work, or simply a change of scenery, congratulations! First thing’s first: are your documents in order? Hopefully, they are, but if not, we’ll help clear up some confusion today, and provide you with the steps you need to take to legalize your documents through the Dutch Embassy.

Working with Global Affairs Canada

Although the Netherlands is where The Hague Apostille Convention originated, Canada was not a signee. This means that if you want to use a document in the Netherlands, it must go through the authentication and legalization process here in Canada. To start the process, you need to have it authenticated by Global Affairs Canada. This can take some time, but when you work with us, we make the process quick and easy for you, reducing the wait time to only a few days.

Legalization of Documents by the Dutch Embassy in Canada

Once your document is authenticated, you can then take it to be legalized by the Dutch Embassy in Canada. The primary embassy is in Ottawa, but there are Netherlands Consulate Generals in a few major cities. We can also do this stage of the process for you as well to save you the trouble. We’ll work with the embassy to ensure your documents meet all of the requirements. Once the documents are legalized, you are then ready to present them in the Netherlands. With the authentication and legalization, the documents will have the equivalent of an Apostille certification.

Requirements for Documents

Before you go through the process, you should ensure that your documents meet all of the requirements. As with any country, documents must be long form and original. This includes birth certificates, marriage licenses, etc.  In addition, your documents need to be relatively recent and not outdated. Some documents might contain references to other documents. If this is the case, make sure you have these referenced documents available for authentication as well. Finally, if your documents are in a different language other than German, French, English, or Dutch, a sworn translator must translate them for you.  This whole process can seem complicated, and when you have to go through another step, it can become frustrating. You don’t have to do it alone, and we offer top-notch services to help take the stress out of the legalization and authentication process.

We’re Here to Help

If you need assistance through the legalization process or have any questions, contact the Legalization Service Centre, and we’ll gladly answer any questions or provide assistance to save you time.

Authentication of documents

Understanding document authentication: a primer on the what and why of authentication

Moving documentation between countries can be confusing and at times, overwhelming. If you are dealing with documents between two countries it is crucial that you understand the process needed to authenticate them. Without understanding and deploying the appropriate authentication, your documents could be considered invalid. For Canadians, or people coming into Canada, documents must be authenticated and legalized by the appropriate authorities. Because Canada is not a signatory of the Hague Convention, documents must be authenticated both by the appropriate authorities in the country of origination AND the appropriate Canadian authorities or vice-versa. Read on to learn what authentication is and how to ensure you are properly handling your documents.

What is Authentication?

Authentication is the legal process of guaranteeing the genuine nature and validity of the signature and seal of an official document. Authentication does NOT guarantee the validity of the contents of any document. Authentication will be required for any document that needs to be guaranteed by a third party authority. This process will allow other jurisdictions to recognize and allow the document to be used. The authentication and legalization must be processed in order for the document to be considered valid.

Steps to take for smooth authentication and legalization

1.) Notarization: Some documents will need to be first notarized before they can be authenticated and legalized. Contact us to see if your document needs to be notarized by a notary public to proceed through the process. Some vital statistic documents like birth, marriage and death certificates do not need to be notarized.

2.) Authentication: Once notarized (if applicable) your document will move to the authentication phase. Authentication authorities compare the signature and seal of your document against information on file. Make sure all parts of the signature seal and/or stamp of the notary are displayed clearly on the document. Submission your documents to our office for authentication will guarantee a timely authentication process.

3.) Legalization: Once your document has been authenticated, it will need to be legalized through the embassy or consulate of the destination country. An official at the embassy or consulate will confirm that the document has been appropriately prepared and will confirm the certificate of authentication. If everything is properly prepared, the consulate or embassy will issue and affix a certificate of legalization to your document.

What kind of documents need to be authenticated?

Any document that requires a third party legal recognition will need to be appropriately authenticated. Some examples of common documents that require authentication include, but are not limited to: birth, adoption and marriage certificates, school admission papers and transcripts, contracts that deal with partnerships, incorporation and fiscal matter, approval certificates for customs, power of attorney and police documents. If you have any questions regarding the need to authenticate a document, your best course of action is to contact our office for the most up to date requirements.

Legalization Service Centre has been helping people through the process of legal and timely authentication and legalization of documents leaving and coming to Canada for years. If you have questions about a document or need help completing the process, don’t hesitate to contact us.

Document Authentication

The Importance of Document Authentication for Business

In all matters, care should be taken to establish trust. This is especially true in business. Many parties will be invested in the success of an enterprise, from managers, executives and stockholders, to employees and their families. The consequences of a missed opportunity can be expensive and disheartening. Whether you are representing a business as an attorney, or you are representing your own organization, there can be no doubts about the validity or authenticity of any transaction.

Document Authentication and Legalization

Document authentication is a key step in a shared legitimacy process called Authentication and Legalization. If the document was not issued by the local government, preparation will often involve having a notary witness an official signature. Once the document is eligible, the relevant office of the issuing nation will authenticate it. In Canada, this can be accomplished at the office of Global Affairs Canada.

Once authenticated, your document will move to the next step, called document legalization. Document legalization requires that a representative from the foreign mission attest to the authenticity of the domestic signatures. Because this process is such an involved one, many nations have moved to a simplified process called an apostille. For anyone doing business in Canada, the full authentication and legalization process must still be followed for every public document.

Document Authentication and Legalization For Corporate Documents 

Much of running a business involves working with lenders and banks. These days, those partnerships are global ones. Having director’s certificates and certificates of good standing authorized is critical for international lending and for making sure your good reputation follows your business.

For employees acting in official capacity overseas, you’ll need authenticated credentials for many situations. If you have lawyers representing your global interests, you may need Powers of Attorney attestation.

Incorporation and formation documents can require authorization, as well as merger documents. If your business is expanding its operations, you’ll see real estate and leasing paperwork being tested internationally. Patent applications and trademark paperwork must work across borders.

Documents for tax and probate purposes, regulatory paperwork for agency requirement certifications, the list goes on.

Even just making copies for use internationally can require regular document authentication services. Often, duplicated documents need original signatures, and each time those documents are signed, the authenticity of that new document will need to be verified.

To avoid costly delays, every document must be correctly prepared and promptly processed. Many corporations place their trust in a reliable third party to guarantee success. Having a dedicated professional service oversee the authentication of your corporate documents can be a priceless asset. 

Do I Need My Document Legalized?

Document legalization services are a core consideration of any international affair. Inside and outside of the corporate world, the chain of trust that document Authentication and Legalization creates is used extensively. If you’re unsure that your particular situation will call for legalization services, or need assistance in any area of the process, contact the Legalization Service Centre and we’ll help you through it.

Document Legalization

5 Common Reasons For Document Legalization

Every year, thousands of Canadians find themselves in situations where it becomes a necessity to verify the authenticity of their public documents. From students transferring institutions, to corporate officials expanding or invoicing internationally, legalization plays an important role.

Document legalization is one aspect of the Authentication and Legalization process. When having a Canadian document legalized, your public document must first be correctly prepared. This can involve having the document notarized or translated, depending on the purpose.

Once the documents are prepared, they must be authenticated by the local government, usually at the office of Global Affairs Canada, where it will gain a signature or other form of certification. Afterward, the embassy or consulate representative of the country in which your document will be recognized must affix their own mark of verification.

Degrees, Diplomas and Transcripts

Students transferring from a degree program in their home country, to another institution abroad will require verified transcripts. In addition, work undertaken in a foreign nation may require proof of a high school diploma or university degree. The standards of accreditation can vary greatly across the globe, and the Authentication and document legalization chain can help make sure no hard work goes to waste.

Visas and Vital Certificates

Some of the most common documents required internationally, passports and visas, provide more than simple verification of identity. Visas are often used for work and school purposes, and passports grant access to domestic embassy services in foreign countries that can be very useful to travelers. In an event where a domestic embassy needs to replace or make a copy of your passport, having a legalized birth certificate can expedite the process.

Marriage, Divorce and Adoption Certificates

Different nations provide different protections, but almost every country recognizes the institution of marriage. In order to guarantee the rights of a spouse under the marriage contract, that document must be recognized as legal and undergo document legalization process. Conversely, former couples may need to prove the validity of their divorce before marrying in another jurisdiction. Adopting a child from another country will require paperwork that must be authenticated.

Powers of Attorney, Background Checks

It should come as no surprise that, as a matter of practical international law, document legalization services are utilized commonly in legal matters. Both private and corporate lawyers use document legalization services for a variety of applications. Lawyers acting on behalf of their clients abroad will need to show powers of attorney to represent their clients. Criminal records and fingerprint checks used in employment or in litigation will require verification. Affidavits sworn in foreign courts must meet the standards of any judiciary in which they are applicable.

The Unexpected

The truth is there are too many situations to cover in this short article. If you’re travelling or doing business internationally, there’s a good chance you’ll be looking for legalized documents. Every nation has different regulations, and some regulations are revised regularly. For all the varied circumstances, Legalization Service Centre is here to help you avoid frustrating complications and delays. Contact us about your plans, our professionals will make sure you and your documents are prepared for whatever the circumstance requires.

Document Legalization

Why Document Legalization is Different in Canada

Many things set Canada apart from our world neighbors, and one of them is the process of document legalization. If you have ever sought attestation for your documents before, you may have heard the Apostille process mentioned. This is a distinct set of procedures that, in many other countries, serves the same purpose as Canada’s authentication and legalization process. The difference in procedure can add to the confusion surrounding issues of international document certification.

What is Canada’s Document Legalization Process?

In Canada, your public document passes through many trusted hands to make sure it is authentic, and that all relevant information including dates, signatures and seals are valid. This is the process of authentication and legalization, also known as attestation. Attestation will include the steps of authentication by Canadian authorities and legalization by foreign consular officials. In some cases, the signature of a notary is also required.

What is the Apostille Process?

In 1961, a conference was held at the Hague to discuss conventions of international law. It was here that the signing nations agreed upon a standard procedure they would all use for certifying public documents. It is formally called the Convention Abolishing The Requirement of Legalisation For Foreign Public Documents, though it is also known as the Legalization Convention or, more commonly, the Apostille Convention.

Apostille resembles the simple process of a notary, only specifically intended for international purposes. A single official recognized by both nations is all it takes to apply an Apostille and certify the validity of a shared document.

Why Has Canada Not Signed the Apostille Convention?

Initially, Canada was not satisfied with the Apostille Convention. This was mainly due to the lack of a Federal State clause which would have allowed individual provinces to implement the convention’s stipulations locally at their own pace.

Since 1961, a majority of countries have signed the treaty. Chile signed on to the convention in August of 2016. In that country, there was a call from international stakeholders in Chilean businesses to streamline what they considered troublesome and time-consuming regulations.

Currently, there are barriers to implementing the Apostille process in Canada. Setting up the new system requires resources, and existing professionals stand to lose revenue or even their jobs. Additionally, officials in the attestation chain might not fully trust being streamlined out of the process. Canada’s current authentication and legalization process might be a little complicated, but the strength of a certifying institution may lie in its thoroughness.

Will Apostille Ever Be Adopted In Canada?

It’s hard to tell if Canada will eventually become a member of the Apostille Convention. While the treaty continues to slowly draw in more signatures, no recent moves have been made by our government, and it does not appear to be a priority issue at this time.

Over the decades we’ve been helping customers through the document legalization process and we have developed a keen eye for detail. The Legalization Service Centre has always taken care to verify that all documents meet every requirement in both Apostille and non-Apostille countries. We’re certain to offer experienced service assisting our customers, no matter what tomorrow’s circumstance may bring.