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Destination Panama: Authentication and Legalization of your documents for Panama

This beautiful central American country is a well known destination for many Canadians. Its warm, tropical climate is a stark difference from the cool North winds of Canada. The recent economic boom also adds to Panama’s appeal. Whether you are looking to retire or looking for business opportunities, you will most likely need to take part in authentication and legalization of your documents.

The Authentication of your Documents in preparation for use in Panama

Panama has signed the Hague agreement while Canada has not. This means that the authentication of documents in both countries is very different. Canada follows the two-step authentication and legalization process, also called apostille. Rest assured that your documents will be viable in any country after the two-step process! This will be true regardless of whether or not your target country is part of the Hague agreement.

Every document has specific requirements in order to start the authentication process, double checking with the Embassy of Panama located in Ottawa is therefore very important. Generally, as the first step, your document should contain an authorized signature confirming its authenticity. Notaries and lawyers have the legal authority to do it. If you’re unsure of this step, we can help! Your documents will then be taken to Global Affairs Canada, where they will be stamped, sealed and signed, therefore authenticating it. The final step is legalization, done in the Embassy of Panama in Ottawa. The consul will sign and seal your documents once all the requirements have been met.

Retirement in Panama: Authentication and Legalization of Documents

Many Canadians dream of retiring in Panama. Depending on your personal history, you may need to prepare some or all of the following: a birth certificate, marriage certificate, a criminal record check, and proof of pension. All of the outlined documents will need to go through authentication and legalization. The process is outlined above. The experts at Legalization Service Centre Canada recommend our clients get an RCMP police check instead of a locally issued police check.

An RCMP check is always more thorough, as it is based on fingerprints. The RCMP is also globally recognized, including Global Affairs Canada. This means that you don’t need to hire a notary to notarize your local police check. This saves you time and money, which is very welcome! Global Affairs Canada may take up to 20 business days to process your documents, on average. If you wish to speed the process along, we will be more than happy to oblige with our three different offered service times. 

If you are interested in learning more about the requirements and conditions needed for your specific documents, feel free to browse our “Document Types” category on our website and to visit the official Embassy of Panama website or contact us! 

Business in Panama: Authentication and Legalization of Documents

Panama is a great attraction to those looking for work. Whether you are a future employer or a future employee, your documents will have to go through authentication and legalization. Which documents you will need to authenticate, however, will depend on whether you’re a company or an employee. 

As an Employee

If you were hired to work, you will need to provide a diploma, a Canadian university degree, and, preferably, an RCMP certified police check. RCMP police checks are usually more thorough than any other background checks available. Thus, they are more fitting for international use. Your degree, transcript and/or diplomas are obtainable directly through your alma maters. 

As a Company

If you are a Canadian company, you will need to present corporate documents. A certificate of incorporation, articles of incorporation, a CPP certificate, a GMP certificate, an ITC, a manufacturer’s certificate, and/or a corporate power of attorney are just some of them. Your potential partner/s in Panama will request the specific documents needed. The documents will have to be notarized and Global Affairs Canada staff will authenticate them. Finally, the Embassy of Panama will legalize them. In other words, they will go through the same authentication process as any other non-corporate documents.

Our Guarantee

It can be difficult to keep track of all the demands of the Panamanian Embassy as a client. Especially if this is your first time having to authenticate and legalize your documents! Our experts at Legalization Service Centre Canada (LSC Canada) have more than 10 years of experience with document authentication and legalization of Canadian documents. We are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you further confidence.

Source of picture: Viva Tropical 

Degree Authentication China

Going to China? What’s next? – Document Authentication and Document Legalization for your trip abroad

Our company has processed hundreds of documents for clients like you, whose final destination is the Land of the Dragons. Whether you are a tourist or a Canadian company branching out or were hired to teach, there is no doubt that this is an exciting opportunity for everyone involved. However, document legalization, document authentication and the varying processing times can be complicated and hard to keep track of, especially for first timers. We are here today to present a succinct summary of what you need to do and how we, the experts at Legalization Service Centre Canada, can help the process of authentication of documents and legalization of documents for use in China as smooth as possible for you.

Preliminary Preparation: What to do before starting the Authentication of Documents and Legalization of Documents (Apostille) process in Canada

A fair amount of our clients decide to work abroad in China, whose large population allows for a growing demand of new jobs. If this is your case, you will need to provide an authenticated Canadian College Diploma or a Canadian University Degree, and a Canadian Criminal Record Check Certificate in order to apply for a Chinese Z Visa (Work visa). The RCMP police checks are usually more thorough than any other background checks available, and thus more fitting for international use, especially in educational institutions. Your degree, transcript and diplomas are obtainable through the appropriate educational institutions from which the documents originate from in Canada.

If you are just visiting as a tourist, a Chinese Embassy in Ottawa usually demands your passport, the application form, your photos, travel tickets and a hotel reservation for your entire stay in China. Be mindful of your deadlines, as the process of application and processing can take more than 2 weeks in total, however, as a tourist, you do not need to authenticate and legalize your documents.

Canadian businesses and corporations will need their corporate documents authenticated and legalized by Chinese Embassy in Ottawa such as certificates of corporations, director’s resolution or articles of incorporations, as a start. Always ensure that you have the needed documents ready to go through the Authentication of documents process by using the Chinese embassy’s guidelines.

Once you made sure that you have all the needed documents to apply for a Chinese Z visa, you must notarize them. A notary public or a a lawyer is responsible for notarization. If you are unsure on how to proceed with this step, contact us and we will be happy to help.

Next Step: Document Authentication at Global Affairs Canada

Global Affairs Canada Authentication of documents, also called Apostille in countries that have signed the Hauge Apostille Convention, is a process that validates your documents for international use. Document authentication and document legalization is important and required for all employees to be heading to China. Sadly, Global Affairs Canada may take up to 20 days to process your paperwork. However, we at the Legalization Service Centre Canada can authenticate your documents within 2 business days if you choose rush service, in order to speed things along for you.

Final Step: Authentication of Documents atChinese Embassy in Canada

Once your documents have been authenticated by Global Affairs, the final step you have to complete in Canada is to have the Chinese embassy in Ottawa authenticate them, as well. Each document that you may have has specific requirements to be met before they can be processed by the embassy, especially corporate documents. It can be very frustrating for our clients. Please don’t hesitate to contact us to help you with this step for that reason.

If you are in need of document authentication and document notarization, we can help you save time and ease your mind with our fast and reliable service, and around the clock experts available to answer your questions. Get an early start with our online order form!

The Chinese embassy in Ottawa has recently made certain changes to their authentication of documents process. Specifically, the processing of Canadian documents has become more difficult for our clients. However, our experts at Legalization Service Centre Canada (LSC Canada) have more than 8 years of experience with document authentication and legalization of Canadian documents, so we are always working tirelessly to ensure the easiest process for you. Our client’s 5 star reviews will assure you of our quality, reliable and fast service, and our solid interpersonal relations with each embassies and consulates in Ottawa and Canada will provide you with further confidence.

Source of picture: SoumeiWang

Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

Document Apostille, Document Authentication, Document Legalization process made easy with Legalization Service Centre Canada

You’re excited about relocating to a new country for a new job or maybe you’ve been accepted to the school of your dreams in another country.  Or maybe you’re trying to do business in a foreign country, and you get asked for an Apostille…

What’s that?

Don’t worry, it’s nothing to stress about and at Legalization Service Centre Canada we help people just like you get this question figured out every day.

The first thing to know is that an Apostille is a way to authenticate something like a Birth Certificate, Marriage Certificate, Degree, Power of Attorney, Incorporation Certificate, etc.  Back in 1961, multiple nations convened and agreed to terms outlined in the Apostille Hague Convention, in which they established a shortened process for the validation and legalizing of documents for use in other countries.

But…  Canada has not signed the agreement yet, and therefore does not issue Apostille certificates. There’s no such thing as an Apostille Canada.

So, what does that mean if someone is asking for a document apostille?  The answer is: Canada has an equivalent document authentication and document legalization process that will be accepted in any country.

In Canada, we call the “Apostille Certification process” by another name – Authentication and Legalization.  It’s the exact equivalent of the Apostille process and is recognized by all countries who have signed the Hague Apostille Convention.

Going through this process is doable on your own, but with our help it’s much easier.  Here are just a few reasons why:

WE KNOW THE PROCESS – We’ve done this thousands of times for our clients.  We know what’s needed, when it’s needed and where it needs to be.  That alone can save you precious time and energy!  Whether it’s confirming the embassy requirements or knowing where to find the best notary, we can help.

STEP BY STEP GUIDANCE – We’ll be there through the entire process to answer all of your questions and make sure you’re following the proper procedures for expedited authentication and legalization.  From making sure you have the right documents, to securing the fastest shipping, and then confirming receipt at the destination, we’ll handle all of the details.

The bottom line is that when it comes to such an important and time sensitive process, it’s nice to know you have an expert in your corner.  At Legalization Service Centre Canada it’s our mission to ensure your documents are properly authenticated and legalized in a timely manner.  Our team will help expedite the verification process, and make sure your documents reach the destination country in which it will be used.

So, if you are looking for Authentication and Legalization Services in Canada, don’t hesitate to contact us today!

UAE Embassy Attestation Service

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

Ramadan: Document Authentication, Document Legalization, and Document Attestation during this holy fasting month.

People practicing Islam all over the world are welcoming the holy holiday  – Ramadan or Ramzan – from May 5th, until June 4th. This is an important and major holiday for all Muslims, as it is deeply rooted in their faith, by being one of the Five Pillars of Islam. People will be fasting during this time: eating and drinking is not allowed from dawn to sunset. Iftar (the breaking of the fast) occurs after sundown, and this routine is upheld until the Eid al-Fitr, which is a celebration of the end of Ramadan and marks the closure of the holy fasting month.

Now, how does this holiday affect the document attestation and document legalization services in Canada?

As this is a very important religious holiday, many private and public institutions will have limited hours of operation during the month. The UAE Embassy in Ottawa, the Qatar Embassy in Ottawa, the Kuwait Embassy in Ottawa, the Saudi Arabia Embassy in Ottawa, and the respective consulates, are just some of the services that will be affected. It may be harder to contact the embassies at this time, and delays are to be expected.

Clients can rest assured, however, that although there might be a delay in the processing of your documents, we at the Legalization Service Centre are experienced with Authentication of documents, Legalization of documents, and Attestation of documents process in Canada. We will get your marriage certificates, birth certificates processed without any delays. The certified translations, and all of your Global Affairs Canada authentication of documents needs will be done in no time. We will ensure that they are ready to be used overseas in the Middle East. For further information on authentication and legalization services in Ottawa, please contact us and we will help you start your paperwork as soon as possible.

Source of the image: TimeOut AbuDhabi

Dutch Embassy in Canada

The Dutch Embassy in Canada Legalization Service

One of our most commonly requested services is legalizing Canadian documents for use in the Netherlands. The Netherlands is becoming a hot destination for work or travel, and many Canadians are flocking overseas to see the beautiful country for themselves. Before you go, there are a few things you need to do to make sure that your documents are legal and ready for use. Here’s an outline of the process and how we can help.

Authenticating Through Global Affairs Canada

The Netherlands is the originator of The Hague Apostille Convention; however, Canada was not one of the initial signees. This means that any document intended to be used in the Netherlands must follow the legalization processes in its country of origin. In Canada, this is known as the authentication and legalization process which contains a few distinct steps.

To start, your documents will need to be authenticated at Global Affairs Canada in Ottawa and then by the Dutch Embassy in Canada. When going directly through Global Affairs Canada, the process can take a few weeks or longer during busier times of the year. If you go through a legalization service provider such as us, we can significantly reduce your wait time to only a few days.

Working with the Dutch Embassy in Canada

After the initial stage, you will then need to have your documents legalized by the Dutch Embassy in Canada. There are Netherlands Consulate Generals in a few major cities throughout Canada; however, the Dutch embassy in Canada (Ottawa) can process any document which will save you time and money, depending on your location.

Once we meet with the consular section, they will legalize your documents, and the papers will be ready for presentation in the Netherlands as an equivalent to an Apostille certificate. Physically moving your documents to the Netherlands can be tricky, especially for large, delicate documents. We recommend you use a secure shipping service to ensure they get there in one piece. If you need help with this we will be happy to assist.

Document Requirements

As in any case, no matter the country that will be legalizing your documents, they must be original and in long form, and they must have been issued relatively recently. Additionally, if your documents contain references to other documents, you must also include those in the legalization process as well. In some special cases, your documents might be in a different language other than English, German, French or Dutch.

If this is the case, you’ll need to have them translated by a sworn translator. This creates another step in the process as you must have the translation legalized if the translator is based outside of the Netherlands. If you are unsure, we’ll be happy to help you out with that step also.

What a Verification Stamp Means

When you have your document legalized by the Dutch Embassy in Canada you will receive a stamp or sticker on the document. This simply means that the correct signature is on your document but doesn’t prove that the content or certifications of the document are correct. Once you present your documents to an authority in the Netherlands such as the Immigration and Naturalization Service, they may decide to verify the legitimacy of the document.

We’re Here to Help

If you need an assistance with the legalization process or just have general questions, contact the Legalization Service Centre, and we’ll be happy to help and answer any of your questions. W have been working with the Dutch Embassy in Canada for many years and know every aspect of their requirements.

Legalization of Documents

How Will Holidays Affect Document Legalization?

Document legalization is critical for certifying the international legitimacy of documents such as marriage licenses, birth and death certificates, powers of attorney, visas, and more. We provide consular services and speedy authentication procedures to streamline the legalization of your documents. If you’re seeking authentication and legalization for your documents during the holidays, there are some things you will want to know first.

Limited hours of operation

As many government services are traditionally closed for observance of certain holidays, or open for fewer hours during the holiday season, there may be delays in obtaining signatures for your documents from the necessary civil and judicial officials. It is important to take into account national holidays and be aware of how restricted hours of service may affect the attestation of your documents.

The first step of attestation is the preparation and submission of your documents to the relevant local authorities for authentication. We work closely with the office of Government Services/Global Affairs Canada in Ottawa, and in most cases our document authentication service takes less than two business days. However, it is prudent to be aware of the possibility of holiday delays.

When can you expect delays?

Canadian government offices are closed to the public over the following statutory holidays: New Year’s Day, Good Friday, Easter Monday, Victoria Day, Labour Day, Canada Day, Civic Day, Thanksgiving Day,  Christmas and Boxing Day. Operating hours and services may also be limited around these holidays.

Because document legalization involves the international processing of documents, it may require the action of both the Canadian government and a foreign embassy or consulate. The foreign embassies/consulates involved in finalizing the legalization of your documents may have restricted holiday operations also. It is good idea to consult the calendar of the diplomatic mission overseeing legalization.

How can I avoid delays?

By using our services, you can save yourself from the frustration of dealing with complex legalization procedures. We will ensure your documents are correctly prepared and expedite processing under any circumstance. If you are submitting documents that are time sensitive, it is especially important that you contact our office right away in order to meet your deadlines. We have years of experience handling these situations.

Depending on the method you’ve chosen for shipping and receiving your documents, Holiday hours may affect the speed of your legalization. For example: Canada Post does not deliver over national, territorial or provincial holidays. In some cases, if the holiday falls on a Saturday or Sunday, the holiday office closures will extend into the week.

We recommend express courier services from FedEx, Purolator, or UPS to ensure your documents reach our office swiftly.

When you submit your time-sensitive documents to us for legalization during the holidays, take care to verify the ship-by dates and processing times published on your preferred shipping company’s website. Once your documents are safely in our hands, we assure you they will be handled with the professional experience and expedient service we are celebrated for.

Our contact information:

Email: info@legalizationservicecentre.ca

Toll Free: 1-800-857-1215

Local/WhatsApp: +1-613-501-0555

Skype: lsccanada

Fax: 1-844-786-2001

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Attestation of documents in Canada

Attestation of Documents in Canada

The attestation of documents in Canada is the process when the Canadian documents get certified as being genuine and are legal to be used in other countries. For example, many Canadians currently live and work in foreign countries. For their degrees to be accepted in those countries, they need to be attested by the appropriate Embassies and Consulates in Canada. The whole meaning of the attestation process is to make sure that the Canadian documents can be accepted in foreign jurisdictions without any reservations.

Please do not be confused with the attestation of documents process for evaluation of the foreign educational documents. This attestation process is different from the one we discuss here.

We are receiving many inquiries related to the attestation of documents process for Canadian documents for use in countries like Qatar, UAE, Saudi Arabia, Russia, Czech Republic, China, Aruba, Mexico and so on. The most requested documents for the attestation of documents process are: university degrees, school report cards, birth and marriage certificates, criminal record check certificates and many others.

The attestation of documents is another term of the authentication and legalization of documents and also Apostille process. All these terms are related to the international document processing services and are being regulated by the international conventions.

Attestation of Documents Steps

The attestation of documents process usually requires passing two important steps. The first step is to get the Canadian documents authenticated by the Canadian government.  This step ensures that the documents have been issued legally by the appropriate authorities. Only Canadian government officials can verify that the documents are genuine. Once the government officials have authenticated the documents, the second step would be to get them attested by the appropriate Embassies or Consulates. For example, if your degree is required to be presented in order to obtain a Qatari work visa, then the degree has to be attested by the Qatari embassy in Canada.

There is one more steps which is a notarization. This is an optional step that is employed when you attest the certified true copies of the original documents. In this case, the first step would be to go to the notary public office and notarize the documents as certified true copies.

In some countries, additional third step may be required. This step involves finalizing the attestation process by the Ministry of Foreign Affairs of the country in question. Let’s take our previous example with attestation of the degree for a Qatari work visa. Once the degree passed two steps in Canada, the third step would be to finalize the degree at the Ministry of External Affairs of the State of Qatar.

We understand that the attestation process might be confusing so please do not hesitate to contact us. We have an extended experience in attestation of documents services, so we will professionally walk you through this process.

Global Affairs Canada Authentication Sector

Effective January 1st, 2017 the Global Affairs Canada Authentication Sector is open only four days a week from Monday to Thursday and from 10:00am to 12:00pm and from 2:00pm to 3:00pm. The Global Affairs Canada Authentication Sector is closed on Fridays, weekends and holidays.

Authentication of Documents by Global Affairs Canada Authentication Sector

The Global Affairs Canada Authentication Sector authenticates the following documents:

The processing time for authentication of documents is up to 20 business days.

What is a Legalization of Documents?

After authentication of documents by Global Affairs Canada Authentication Sector most likely your documents will be required to get legalized or superlegalized by the appropriate Embassy or Consulates in Canada. The legalization of documents is usually done on original documents that confirms the documents are legal. The Embassy and Consulates collect certain consular fees that must be paid in US or Canadian currency in the form of a money order.

How Legalization Service Centre can help you?

We are a professional Canadian company with more than 5 years of successful experience in the field of document authentication and legalization process in Canada. We authenticate documents at the Global Affairs Canada Authentication Sector in person within one business day. Also we assist our customers with legalization of documents at Embassies and Consulates in person.

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