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Attestation of a Power of Attorney for Israel

One of the greatest hurdles of this pandemic has been the limitations placed on international travel. Travel outside of Canada has been challenging, and this difficulty applies to travel to Israel as well. This has caused a great deal of concern for many. For one thing, those with businesses or legal/financial matters in Israel have found it difficult to carry on their duties from afar. But what do you do for matters that cannot wait for your presence there? One optimal solution may be to sign an Israel Power of Attorney.

A Power of Attorney (POA) during these difficult times can be a game changing tool. Through a POA, you can assign a trusted and capable adult over the age of 18 to carry on legal matters regarding your finances or property in Israel. Acting on your best interest, this “attorney” would be able to make decisions on your behalf, sign legal documents, and perform other tasks as you prescribe. So now that you’ve decided to authorize an individual as your attorney, what do you do next?

Step 1: Draft the Israel Power of Attorney

Since this is a legally binding document offering significant control to another person on your personal matters or property, it’s important to draft this document carefully. You may wish to consult a legal professional and have them draft out your POA. Alternatively, there are pre-made forms that you can fill out for the type of POA of relevance to you. These forms are readily available on different websites and platforms online.

Step 2: Notarization and Witnessed Signing 

Because of the sensitive nature of an Israel Power of Attorney, it is important that other people are witness to you granting power to your attorney. For this reason, you will need to sign your document (also known as “swearing it”) in the presence of two witnesses and a notary public. Usually this step would happen in a notary public’s office, however, due to the pandemic, many of these institutions are providing this service via video conference calls online. Check your province for available services that will allow you to do this. Otherwise, see if you can safely visit a local legal advisory or notary public to complete the witnessed signing.

Keep in mind, your witnesses must not be a spouse, child, or anyone you consider as a child. They must be over the age of 18 and must be capable of understanding the gravity of the document.

Step 3: Contact Legalization Service Centre for Authentication and Legalization

Since your Power of Attorney will be used in Israel, it is necessary to have the document authenticated and legalized. Otherwise, your POA will not be valid in Israel. While you may complete these processes on your own, this approach can prove to be time and money-consuming. For one thing, authentication happens at Global Affairs Canada, whose office is located in Ottawa. From the time of submission, it may take up to 20 days for GAC to review and authenticate your document. Alternatively, when we process and submit to them, your documents can be authenticated within one business day. Since we are an established service provider and have been in practice for many years, our networks within GAC allow us to bypass the wait-time. Moreover, forms submitted by us are skillfully reviewed to omit errors and omissions which could otherwise make your process longer and more expensive.

At Legalization Service Centre, our agents also keep track of changes and requirement updates at individual embassies. This means that we always have the most current and accurate information regarding the Israel embassy’s legalization process for POAs.

Step 4: Send your Israel Power of Attorney to its Final Destination

Once your document has been properly prepared, authenticated, and legalized, it is now ready to be sent to your chosen attorney so they may act on your behalf! When you choose Legalization Service Centre to complete your document authentication and legalization, we ensure that your final document reaches safely to its destination. All you do is provide the correct address for delivery.

 

At Legalization Service Centre, we understand the challenges faced by all Canadians during these testing times. We know how frustrating it must be to not be able to be present in Israel for important work. While many of these challenges are beyond our scope, we do hope to help where we can. Call us today with any questions you may have, even if you aren’t quite ready to start the process yet. We are happy to chat and are always at your attestation service!

 

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Attestation of Power of Attorney for Spain

If you have property or a business in Spain, a Power of Attorney (POA) can be a great way to delegate responsibility. By means of a POA, your chosen attorney can perform certain actions and make decisions on your behalf. It’s particularly useful at times when it is difficult to travel from Canada to Spain to carry out your responsibilities. There are certain steps that you must take before a POA originating in Canada can be valid in Spain. Below are some things to do in order to prepare and attest your POA.

Draft the Power of Attorney

There are several types of Power of Attorneys that you could draft. Such as: a General POA, Special, Limited, Springing General, or Durable POA. With these, you can grant a trusted person with decision making rights regarding property, finances or medical care. You will need to fill out an appropriate form or draft a document with the aid of a legal advisor. Take sufficient time to determine the precise terms and conditions of the contract.

Swear your Power of Attorney

Two other adult witnesses and a notary public need to witness you signing your document. Any impartial and capable adult over the age of 18 can be your witness. Granted, they are not your spouse, child, or your attorney! In-person gatherings, however, are restricted for the better portion of 2021. There are paid online services where notary and witnessed signing can be completed as such. You should check with current provincial physical distancing measures and witnessing protocols in place to complete this step.

Have your POA Authenticated

After you sign and notarize your POA, you need to authenticate and legalize it. In order to complete the first of these two steps, your document will need to be submitted to Global Affairs Canada (GAC) in Ottawa. Completion of this step can be lengthy, often requiring over 20 business days to finish. Moreover, corrections to the authentication process can be expensive and further lengthen the process. To avoid process delays and additional charges, you can use a professional authentication and legalization service provider such as Legalization Service Centre located in Ottawa. You can contact LSC from anywhere in Canada, and we can properly guide you through the entire attestation process. Through our established network in GAC, we’re able to authenticate your document in as little as one business day.

Legalization at the Embassy of Spain in Canada

Following authentication, your POA and related documents will need to be legalized at the Spanish Embassy, conveniently located in both Ottawa and Toronto. The embassy will review your POA for GAC’s seal, and any standards needed for use in Spain. The guidelines at the embassy change regularly without notice and Legalization Service Centre keeps track of these changes to make the process of legalization smooth and hassle free. When you attest through us, we ensure that your document meets all of the necessary requirements before it even reaches the embassy.

Need Help?

Once the above steps are completed, your POA is good to use in Spain! However at Legalization Service Centre, we understand that preparing your POA can be a tedious task. We understand the caution and sensitivity of the matter and can help you complete the process of document preparation and attestation as efficiently as possible. Our goal is to help you move on to your next order of business as quickly and efficiently as you can!

 

 

 

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Power of Attorney for Use in the UAE

If you have a property, business, or a personal matter requiring decision-making in the UAE, you may need to provide a Power of Attorney to your designated person (the “attorney”). When choosing this individual, be mindful of the power and control that you are sharing. Your chosen “attorney” will be able to act as you for the business entity, personal matter or estate. A Power of Attorney is a powerful tool. It may be a good idea to speak with a legal advisor about the terms and limitations, if any, you wish to place on the granted decision-making rights. Here’s all you need to know about preparing a Power of Attorney for use in the UAE.

What is a Power of Attorney?

A Power of Attorney (POA) is a legal document that grants someone else permission to make decisions on your behalf. The “grantor” is the person giving permission, while the person receiving the decision-making rights is the “attorney”. You can use a Power of Attorney for personal, commercial, or property decision-making. Anyone can fill the two roles of the POA. Both designated individuals need to both be over 18 and capable enough to carry the responsibilities.

Swearing your Power of Attorney for use in UAE

To start the process, you need to swear on the POA and then have a Canadian lawyer or Notary Public seal it. Any local licensed lawyer or Notary Public can help you complete this step. However, if you have a commercial or property Power of Attorney, you may benefit from approaching someone skilled in commercial or property law.

Power of Attorney Attestation vs. Authentication and Legalization

If you need to use a Power of Attorney in the UAE, you need to authenticate and legalize it first! After these two steps, you have validated the POA for international use. There’s something very important you should keep in mind, though! In the UAE, the process is called Power of Attorney Attestation. Whereas in Canada, it’s Power of Attorney Authentication and Legalization. The terminology is different, but the processes are equivalent to each other.

Authenticating your Power of Attorney for UAE

Once you have the Power of Attorney sworn and notarized, your document is ready for authentication. Authentication in Canada is performed by Global Affairs Canada (GAC) located in Ottawa. They verify that the signatures and seals on a document are authentic. GAC will place a red stamp on your document to complete authentication.

Legalization of Power of Attorney at the UAE Embassy

Following Authentication, your Power of Attorney will need to be submitted to the Embassy of the United Arab Emirates located in Ottawa. Here, your document will undergo the final step of legalization. The embassy will review your document to ensure the GAC stamp is genuine. As well as make sure it meets the requirements set forth by the UAE. Once the embassy is satisfied, they too will place a stamp or certificate indicating that your Power of Attorney has been legalized.

When and Why trust Authentication and Legalization Professionals?

The process of document attestation can be time consuming and difficult in many ways. The physical location of GAC and most embassies in Canada to work with. For these reasons, it is advisable to contact a legalization professional such as Legalization Service Centre to conduct the process on your behalf. We will gather all the right documents and make their transfer to the final destination smoother! While it typically takes 15 to 20 days to authenticate a document if you to submit it yourself, LSC can have the document processed at GAC in as little as one business day. Moreover, since we are professionals who handle these matters regularly, our skilled agents submit your documents free of errors or omissions which can otherwise cost you hundreds of dollars in additional fees.

We Can Help

Over the years, our business has earned an A++ standing with the Better Business Bureau and boasts a 5-star rating on Google. Our customer service is unparalleled because we are both knowledgeable in our field and willing to do everything necessary to fulfill your legalization requirements. If you have any questions, give us a call or reach out to us via WhatsApp! We are happy to talk and answer queries free of charge, even if you don’t need our services.

 

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Document Authentication and Legalization for Egypt

Egypt is an ancient country with a lot of history. Monuments that date hundreds and thousands of years grace this land. Pyramids make it home to one of the Seven Wonders of the World. But Egypt is more than just a land of history and tourism. The recent thrive in its economy has led to much interest by many. Foreign investors, businesses and professionals participate, in one form or another, in the market. Many Canadians work or live in Egypt to invest in businesses there, conduct trade, or work as teachers. But before you conduct business, you’ll likely need to go through document authentication and legalization for Egypt.

What Kinds of Documents Do You Need?

Common documents of transaction and verification include Powers of Attorneys, Corporate Powers of Attorneys, Commercial invoices, Certificates of Origin, Certificate of Pharmaceutical Products, and degree certificates/licenses. The document(s) will need to undergo an apostille or authentication to verify its validity. Canada does not provide document apostilles, however! Document authentication and legalization are the equivalents.

What Do You Need: Document Authentication and Legalization for Egypt

Global Affairs Canada (GAC) will authenticate your Canadian documents. This process involves GAC reviewing the signatures and stamps on the document to ensure that they are valid. GAC will place a large red stamp on your document(s) to signify authentication. Following this, the Egyptian embassy in Ottawa will complete the final step of legalization.

In Canada, document legalization involves submitting documents to the appropriate embassy, which in this case would be The Consulate General of Egypt in Montreal. Here, your documents will undergo review of the authenticity of the GAC stamp. The embassy will also ensure that the document(s) meet the requirements of the host country. Once satisfied,  they will place a stamp or a certificate indicating that the document has been legalized.

How Can We Help? 

Document authentication and legalization are standard processes which, if you are familiar with, are not difficult to conduct. However, without proper expertise, the process of completion can be extremely time consuming and expensive. For example, each time your document needs to be resubmitted due to errors, you must pay an additional fee for the administration. Typically, a document stays at GAC for authentication for up to 22 days. Therefore, going through a professional authentication and legalization service provider such as Legalization Service Centre can save you time, money, and the headache of document preparation. Your documents will be prepared by professional staff in every step of the process. All you have to do is provide us with the information and list of documents that we request from you.

Our Credentials 

Over many years, professionals at Legalization Service Centre have garnered an A+ reputation at the BBB and a 5 star rating on Google through client reviews. Document preparation, authentication, and legalization is our expertise and we take great pride in relieving our clients of their document processing needs. Moreover, nationalism is at the core of our work which means that we value the work that you put into building strong ties internationally, such as with countries like Egypt. For this reason, let us help you make the burden of paperwork easier while you focus on your business.

 

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Bahamas

Deed of Conveyance: Bahamas Authentication and Legalization

Having a place to call your own in the Bahamas is akin to owning a piece of heaven on earth. The real estate market in the Bahamas has always been open and lucrative to Canadian prospects. Perhaps your investment is a vacation home for yourself. Or many you realized how valuable a waterfront property could be for short and long term rentals. However, property transactions in the Bahamas requires a few additional steps. Just as is the case here in Canada, you will need to have a lawyer draft a conveyance deed. A conveyance deed serves as the proof of “transference” of a title from one owner to another. On top of that, it also needs to undergo Bahamas authentication and legalization. What are the next steps you should take?

The First Step to Recognition of Your Deed

If you find yourself in a situation where you need to use your conveyance deed for a transaction, simply presenting this deed will not be sufficient. Even though the document is regarding a property in the Bahamas, your deed will need to undergo attestation.  Attestation is another way of saying “Bahamas authentication and legalization”. The terms are interchangeable and the process is the same, regardless of what you call it.

In order to complete attestation, you will need to follow a certain process. After certifying your signature on the Deed by a Canadian lawyer or notary public, you will need to submit it to Global Affairs Canada (GAC) in Ottawa for authentication. GAC is the government body in Canada that authenticates all legal documents. They will review the signatures on your deed for trueness and once they are satisfied, GAC will place a stamp to indicate that it has been authenticated.

Legalization via the Bahamas High Commission

Following authentication, your document will need to be submitted to the Bahamas High Commission in Ottawa. This step is for the process of legalization, which serves as the second step of attestation. The High Commission will review your document further for accuracy and validity of the GAC stamp. Once they are satisfied, they too will place a stamp or certificate indicating that the document has been legalized.

The Benefits of Choosing Legalization Service Centre

The process of authentication and legalization can be time consuming and expensive to do by yourself. This is because authentication professionals such as Legalization Service Centre have existing networks within GAC and embassies through years of experience. You can save money and time, and your documents will be free of errors.  For example, whereas the turnaround time for authentication is 20 business days, we can have your documents processed within one business day. Our location, service level, and connection can make all the difference in how fast and effectively you have your deed of conveyance ready for use.

While property transactions anywhere can be challenging, there is an added layer of bureaucracy involved when the transactions are in a foreign country. Property dealings in the Bahamas are no exception to this. Contact us today to speak to one of our professionals to make the process easier and quicker to handle.

 

Image Credit: GettyImages

Export Related Documents: Authentication and Legalization

Authentication and Legalization in Exports and Imports

The business of trading goods or exports and imports is a promising form of commerce that requires authentication and legalization. Both parties require a certain level of trust when starting such a business. They may not have previous experience in exchanging goods with one another, after all. Checks and balances allow you to make an informed decision and choice in partners to commit the trade with. However, a certain level of risk related to the quality of the product you receive will remain.

When you engage in trading goods made in Canada, authentication and legalization of documents can help the importing country minimize risks related to the quality of the product. It will also provide financial reliability, as well as allow importing countries to assess authenticity of the product. They may request the Commercial Invoice and Certificate of Origin.

What is a Commercial Invoice?

A Commercial Invoice is a legal document that is included when goods are shipped to another country. The purpose of all invoices is to provide a record of the transaction. The importing country uses a commercial invoice to allow products in. This includes the billed amount and payment options for the buyer. In addition, it includes information about both the buyer, seller. and sold goods. Due to the risks of damage related to the order and  exporter accountability for the goods, this invoice can allow funds to remain in escrow accounts.

What is a Certificate of Origin?

A Certificate of Origin is another document that can provide assurance of quality and verification of details regarding the product. It contains details about the exporter and importer, along with information regarding the producer. It also contains the tariff classification number, weight of products, and most importantly, a statement certifying that the information on the certificate is true and accurate. A detailed description of the information contained within the Certificate of Origin can be found on the Canadian government website here.

The Authentication Process

In addition to providing these documents, some countries require that they undergo the process of authentication and legalization. In order to authenticate the documents, they must first meet the requirements of the Canadian Chamber of Commerce. Once met, they will affix a stamp to signify this. Moving forward, Global Affairs Canada (GAC) will screen the document for authenticity and following a satisfactory review, your document will be stamped. The final step of legalization takes place at the embassy of your importing country, who will validate your document.

While this process may sound simple, it can take approximately two months to complete, with a minimum period of twenty days at GAC for authentication. Errors and omissions along the way can extend this time by another three months. However, Legalization Service Centre can complete the same process in a much shorter amount of time, knowing the process and having a strong network within GAC and embassies in Ottawa. With our office situated in Ottawa, we can fast-track authentication to provide next day service! We will also make sure that your documents stay at the relevant embassy for days or weeks instead of months.

Our experience and stellar customer service has earned us an A+ status with the Better Business Bureau (BBB). We understand that your business requires you to act quickly and that simplicity in conducting your due diligence can translate to your success. For these reasons, we are readily available to answer any questions you may have and can have your documents authenticated and legalized quickly, efficiently, and accurately. Give us a call at 1-800-857-1215 or send us a message on WhatsApp: +1-613-501-0555.

 

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Document Authentication

The Importance of Document Authentication and Legalization Services Amidst Travel Restrictions Due to Global Pandemic

Canada’s Response to COVID-19

The novel corona virus pandemic, COVID-19, is taking the world up by a storm, causing many countries around the world to take drastic measures to limit contagion. These measures include warnings and advisories of social distancing, quarantining of the infected, closures of schools, colleges, businesses and government offices in many countries, as well as complete lockdown in others. As more people test positive for the virus here at home, Canada is taking the measures necessary to limit the impact of the infection in our country. Ontario is in a state of emergency until March 31st, students on March Break are away from school until April 4th, gatherings of more than 50 people are prohibited in many parts of the country, our borders have been restricted, and in general social distancing is broadly being advised. Businesses, employees, and the self-employed are all feeling the economic impact as the focus shifts from everyday functions to the ongoing health emergency.

Document Authentication and Legalization in Canada During COVID -19 Outbreak

Amidst all the closures and limited government and commerce functionality around the world, what does this mean for your document authentication and legalization needs? For one thing, it may be more necessary than ever to have your documents authenticated and legalized from right here at home. As movement around the world and international travel become limited due to border closures or travel restrictions, you may need additional documents for yourself and your under-aged children if you do need to travel for any reason. It is important to note parents traveling with under-aged children without the other parent or guardian present need documentation to show the other parent/guardian’s consent when leaving Canada. This is a normal measure even without the worries of COVID-19 and this letter from your child’s other parent/guardian require notarization by a notary public in Canada. However, you may need additional documents such as your marriage certificate/divorce certificate/children’s birth certificate authenticated and legalized at this time. Before any travel, you should check with current border regulations here in Canada, but also the restrictions, limitations and additional travel requires in your destination country. You should be aware that entry may not be granted in many countries and if it were, there may be additional documentation required from you for your trip.

If you are requesting for any documents to be authenticated and legalized at this time, you should account for delays in processing time as the pace of work and operational hours at government offices become limited. While Global Affairs Canada, the official body that authenticates your documents, has not declared any formal limitations to their hours of operation, it is likely that their office may be slower to respond and process paperwork amidst the current crisis. It is also worth the mention that the different embassies in Ottawa may be following different protocols and measures at this time in response to instructions from both Canada as well as the countries which they respectively represent. For this reason, you should check not only for their availability, but for also what types of work they are completing at the time and if there are any changes to their typical protocols for document legalization.

How Legalization Service Centre Can Help?

For all of your document authentication and legalization needs, contact us at Legalization Service Centre for a consultation on requirements, processes and changes currently being experienced in government offices. Our experts are keeping on top of the ongoing efforts of our country as well as the global impact of the virus as it relates to the functionality of embassies in Ottawa. Having your documents processed through us will ensure that you avoid any additional delays in processing time due to current changes that you may not be aware of. Moreover, our experts are able to conduct work with Global Affairs Canada and embassies with more efficiency than you may experience on an individual level at this time. Moreover, due to the efforts of social distancing and work-from-home initiatives, it may be difficult to contact these offices.

Before proceeding with any document authentication and legalization, check with us to ensure that the work is possible for the time you require the document as well as for the embassy in question. As the conditions around the world are rapidly changing regarding the impact of COVID-19, things can quickly change rendering any previous information outdated or inaccurate.

 For more information regarding Global Affairs Canada’s functions and latest news on travel and COVID-19, you may check the government website here.

Wedding in Cuba

Marriage in Cuba: What Documents Should Canadians Prepare for Wedding in Cuba

Canadians Marrying in Cuba

Love is in the air! Fresh, oceanic, breezy Cuban air. Congratulations on choosing to marry in the beautiful island of Cuba. Perhaps your fiancé/e is Cuban or perhaps you are both Canadians taking advantage of a beautiful Cuban destination wedding. While the latter is simple, there are technical barriers you will have to overcome in order to marry in a Cuban resort. In both cases, you will need to have certain paper work compiled, authenticated and legalized in order to marry in Cuba.

The Paperwork

In order to marry in Cuba, you will need to obtain official permission from your future spouse’s government. Their government will require proof of the following with documentation:

  • Your marital status as being single and eligible to marry
  • Proof of country of birth
  • Proof of date of birth to meet the legal age requirement of 18 years old to marry

To prove that you are single, as a Canadian you will need to provide a Statutory Declaration of Single Status, along with notarized copies of your identification such as a birth certificate and passport. (Please contact our office for Statutory Declaration of Single Status template). If you are divorced/widowed, there are additional documents you will need to provide such as your marriage certificate, divorce certificate, divorce order, or death certificate.

All of the documents that you provide must be translated in Spanish, notarized, authenticated by Global Affairs Canada, and legalized by the Cuban consulate or embassy. For easy processing and a hiccup-free wedding in Cuba, you will want to have all of this paperwork completed before you depart to Cuba for the big affair!

While this takes care of your end of documentation, your Cuban partner will need to do some paperwork of their own. Your future husband or wife will need to provide the following to their government:

  • His/her identity card
  • If they are divorced, a notarized copy of their divorce certificate
  • For a female, if she has been divorced for less than 300 days, she will require a medical certificate stating that she is not pregnant

The Actual Marriage

Once all of your paper work is in order, you will then apply for the marriage itself. In order to do so, you can go to one of two offices in Havana, Cuba, along with your future spouse and two witnesses who are not related to either of you. Your witnesses will need to bring with them documentation/identification that proves the following:

  • Their full names
  • Address
  • Identity document number, passport, and residency permit/tourist cards

At the end of it all and after several fees and stamps, you will obtain three copies of your marriage certificate. And voila, you are now husband and wife!

Get Us to Help!

The prospect of marriage in Cuba can be daunting due to the paperwork and processing involved. Which documents you will need to compile vary case by case and can be complicated and confusing. To ensure that you have everything you need prepared correctly, it is best to consult with an experienced authentication and legalization service professional. You can call our services to obtain professional consultation. We will help you prepare your documents from start to finish, so that your love-filled affair remains as simple and exciting as possible.

Image credit: Bonas en Cuba Fiestas