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Power of Attorney for Use in the UAE

If you have a property, business, or a personal matter requiring decision-making in the UAE, you may need to provide a Power of Attorney to your designated person (the “attorney”). When choosing this individual, be mindful of the power and control that you are sharing. Your chosen “attorney” will be able to act as you for the business entity, personal matter or estate. A Power of Attorney is a powerful tool. It may be a good idea to speak with a legal advisor about the terms and limitations, if any, you wish to place on the granted decision-making rights. Here’s all you need to know about preparing a Power of Attorney for use in the UAE.

What is a Power of Attorney?

A Power of Attorney (POA) is a legal document that grants someone else permission to make decisions on your behalf. The “grantor” is the person giving permission, while the person receiving the decision-making rights is the “attorney”. You can use a Power of Attorney for personal, commercial, or property decision-making. Anyone can fill the two roles of the POA. Both designated individuals need to both be over 18 and capable enough to carry the responsibilities.

Swearing your Power of Attorney for use in UAE

To start the process, you need to swear on the POA and then have a Canadian lawyer or Notary Public seal it. Any local licensed lawyer or Notary Public can help you complete this step. However, if you have a commercial or property Power of Attorney, you may benefit from approaching someone skilled in commercial or property law.

Power of Attorney Attestation vs. Authentication and Legalization

If you need to use a Power of Attorney in the UAE, you need to authenticate and legalize it first! After these two steps, you have validated the POA for international use. There’s something very important you should keep in mind, though! In the UAE, the process is called Power of Attorney Attestation. Whereas in Canada, it’s Power of Attorney Authentication and Legalization. The terminology is different, but the processes are equivalent to each other.

Authenticating your Power of Attorney for UAE

Once you have the Power of Attorney sworn and notarized, your document is ready for authentication. Authentication in Canada is performed by Global Affairs Canada (GAC) located in Ottawa. They verify that the signatures and seals on a document are authentic. GAC will place a red stamp on your document to complete authentication.

Legalization of Power of Attorney at the UAE Embassy

Following Authentication, your Power of Attorney will need to be submitted to the Embassy of the United Arab Emirates located in Ottawa. Here, your document will undergo the final step of legalization. The embassy will review your document to ensure the GAC stamp is genuine. As well as make sure it meets the requirements set forth by the UAE. Once the embassy is satisfied, they too will place a stamp or certificate indicating that your Power of Attorney has been legalized.

When and Why trust Authentication and Legalization Professionals?

The process of document attestation can be time consuming and difficult in many ways. The physical location of GAC and most embassies in Canada to work with. For these reasons, it is advisable to contact a legalization professional such as Legalization Service Centre to conduct the process on your behalf. We will gather all the right documents and make their transfer to the final destination smoother! While it typically takes 15 to 20 days to authenticate a document if you to submit it yourself, LSC can have the document processed at GAC in as little as one business day. Moreover, since we are professionals who handle these matters regularly, our skilled agents submit your documents free of errors or omissions which can otherwise cost you hundreds of dollars in additional fees.

We Can Help

Over the years, our business has earned an A++ standing with the Better Business Bureau and boasts a 5-star rating on Google. Our customer service is unparalleled because we are both knowledgeable in our field and willing to do everything necessary to fulfill your legalization requirements. If you have any questions, give us a call or reach out to us via WhatsApp! We are happy to talk and answer queries free of charge, even if you don’t need our services.

 

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Marriage Certificate Attestation for International Use

While most people don’t give much thought to it, your marriage certificate is an important legal document that may become necessary for a variety of different reasons, both locally and internationally. If you need to use yours internationally, then the document must undergo the processes of authentication and legalization. Below are a few things to keep in mind when prepping for marriage certificate attestation.

Know where to obtain your original marriage certificate

In Canada, marriage licenses and certificates are granted and maintained at the provincial level. If you married in Quebec, you can’t request them from Ontario. Most people don’t have a problem with this because they tend to marry in their resident province. Problems arise when you have a destination wedding or relocate from the province you married in. Many of the provinces and territories have online forms for requesting the certificate. However, some may require mailed-in forms or in-person requests. If online applications aren’t available, make sure you block out more time to the process.

Gather all the necessary documents for marriage certificate attestation

The first step in marriage certificate attestation? Reflect on why you need your marriage certificate for international use and find out from the embassy of that country if you need any other supporting documents. For example, if you need the document for immigration benefits for a foreign spouse. They may need copies of your ID or financial statements. You usually need to authenticate and legalize these, too.

It’s a good practice to create a dossier with all of these necessary documents so that you can complete the process of legalization in a timely and organized manner. If you are working with an expert, they can help you source and prepare what you need.

Make sure you have the long form certificate!

Marriage certificates can come in short and long form. The short form contains the names of the couple and the place of marriage. The long form contains this, along with additional details about the couple, their parents, as well as the place of marriage. Most applications and offices require you to use the long form while the short form may be sufficient for many purposes. However, to be on the safe side, it is good practice to use the long form whenever you can.

Marriage Certificate Authentication

In Canada, document attestation or legalization is a two-part process. Documents must first undergo authentication by Global Affairs Canada (GAC) located in Ottawa. GAC is a government body responsible for reviewing and authenticating all legal documents in Canada. Typically this process takes about 15 to 20 days to complete from the time that the documents are submitted to GAC and there is an application fee. If there are errors or omissions in the application, authentication may take longer and there may be additional fees associated with the review. GAC will place a red stamp on the document to signal the end of the authentication step.

Marriage Certificate Legalization

Following authentication, your document must be submitted to the embassy of the country where you intend to use it. Once at the embassy, the document will undergo the legalization portion of the process. The embassy will review the document to ensure that the GAC stamp is valid and also that it meets the standards of their country. Once they are satisfied, the embassy too will place a stamp or attach a certificate to indicate that your document has been legalized. This completes the necessary steps for document authentication/legalization, making your document admissible for use in your country of interest!

Consider a professional to handle your document preparation

While document authentication and legalization are not difficult processes per say, it can be tedious work. Having a professional service such as Legalization Service Centre can make the process easier. For instance, a professional can facilitate in the collection of your legal documents as well as prepare the application package for GAC. Moreover, professionals have the network within GAC that can significantly reduce wait time. For instance, Legalization Service Centre can have your documents authenticated at GAC within one business day, compared to the 15 to 20 days it can typically take! Also, errors can be costly, both in terms of time and money. Since legalization professionals do this work all the time, they can help to avoid common errors or omissions.

Regardless of what you need your marriage certificate for, legalization of the document is a necessary step in order to be able to use it internationally. Document preparation and paperwork is never fun, but hopefully in following these tips, the process can be made less burdensome. If you still have any questions, give the professionals at Legalization Service Centre a shout. They are happy to help with all of your document legalization needs!

 

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The Role of Global Affairs Canada’s Authentication Sector

If you need to use a legal document abroad, you may have come across the terms attestation, apostille, or authentication. What are these terms and why do your documents need them? These terms are basically a processing of your legal documents to ensure that they are true, valid, and will be legally binding as per the laws of the country where you intend to use them. In essence, apostille, attestation, and authentication are all interchangeable terms that mean the same thing. They all ensure that your documents undergo the same sets of verification. Global Affairs Canada will grant them recognition and acceptance in the foreign country.

Document Authentication and Legalization vs. Apostille

In Canada, another name for document apostille or attestation is “authentication and legalization”. This is because “apostille” negates the need for documents to undergo the step of legalization by countries who are signatories of the Hague Convention. You don’t need to undergo “legalization” if you need to “attest” your document by a Hague signatory country. Similarly, you don’t need to “legalize” your document if you’re going to use your document in another Hague signatory country. However, since Canada has not signed the Hague Convention, we refer to the process of attestation as authentication. We continue to complete the legalization step required in the process. Since we still carry on authentication and legalization as two separate steps, we need a credible Canadian entity to complete the step of authentication. The embassy of the country where the document will be used will do the legalization.

Where Does Global Affairs Canada Factor In?

In Canada, there is one regulatory body that authenticates all Canadian documents. This regulatory body is known as Global Affairs Canada (GAC), located in Ottawa, Canada. GAC is a government establishment which has standardized the authentication process. To authenticate a document, submit it to the authentication sector at GAC. Usually, it takes GAC 15-20 business days to review said document. Your legal document must also meet other requirements that forth by GAC. Having GAC complete authentication simplifies this step for people as well as the two countries involved.

GAC takes the guesswork out of authentication for people who are unfamiliar with the process. It also makes the work of professionals in the field of document legalization and authentication straightforward by allowing one channel to communicate with. One point of contact means everyone knows what to expect or can be given proper guidance in completing authentication. It also means that factors such as cost and timeline can also be determined without much confusion or ambiguity.

Global Affairs Canada and Legalization Service Centre

As mentioned above, the authentication process at GAC can be time consuming and can typically take up to 20 days to complete. Moreover, while the costs of authentication are typically pre-set, any need for correction in the process can lead to additional fees and time. This is why it is a good idea to have a professional submit and track your documents at GAC. Because professionals like Legalization Service Centre deposit hundreds of documents for authentication to GAC regularly, we enjoy processing times as little as two business days. This, along with our years of experience that ensure documents are submitted correctly at the first go allows you to have the process of authentication in as little time and cost as possible.

What Happens Next?

After authentication, the relevant embassy will legalize your document. This embassy is also located in Ottawa. Here, the embassy will conduct their own review to ensure that the document meets all the requirements of their country. Once they are satisfied, they too will place a stamp or certificate indicating that legalization is complete.

Document authentication and legalization are simple processes that can be daunting for anyone conducting them for the first time. It is a necessary but frustrating process that gives paperwork a bad reputation. At Legalization Service Centre, we understand that you are only interested in the final results being obtained as quickly and easily as possible. Our experience and customer service has garnered us an A+ reputation with the AAA and a stellar customer rating on Google. If you need your documents processed, don’t hesitate to reach out, even if only for a quick chat. Document authentication is what we do best! We are happy to help and ensure a quick and hassle-free deliverance.

 

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UAE Embassy

GETTING RIGHT DOCUMENTS AUTHENTICATED AND ATTESTED BY UAE EMBASSY

WORKING IN THE UAE AS A CANADIAN CITIZEN AND PROVIDING THE RIGHT DOCUMENTS AUTHENTICATED AND LEGALIZED BY UAE EMBASSY

People go to the UAE to work from all over the world and the trend is no different for Canadians. Working in Dubai, for instance, has many benefits. Whether you a professional designate such as a doctor, nurse, engineer, lawyer, or looking to work in the corporate world, the perks of working in Dubai versus here at home can be

many. For one thing, jobs of similar nature often have much better remuneration in comparison to the same jobs at home. Pay may be up to 20 percent more in comparison and it is not uncommon for companies or the government to provide benefits that are unheard of here. For instance, many jobs provide sign-in bonuses, include a residence and car, and may also include personal help such as in-home nannies and cooks. Not to mention, the lifestyle and glamour of Dubai with the city’s crowd-pleasing entertainment services for expats in and of itself is a great motivator to make a living there. So, if you have or are interested in pursuing a career in Dubai, congratulations!

However, there are a few things to keep in mind before and when you embark on this new journey. For one thing, it is worth noting that as with working in any foreign country, you will need to know what sort of documentation will be necessary in order to get started. Also, in case you think you will fall in love and want to continue living there, you should note that it is very difficult for expats to own property or become citizens of Dubai. As long as these are terms you are aware and accepting of, your journey to living and working in Dubai should be nothing but a unique lifetime experience!

Once you have landed the job of your dreams and are ready to accept, you will need to gather some documents in order to obtain a residency visa as well as fulfill the requirements of your employment process. The documents asked of you may vary depending on the nature of the job as well as your employer, but here is a list of things you may be asked to provide:

  • Your diplomas/degrees
  • A copy of your practitioner’s license
  • A copy of your Canadian passport, which must be valid for at least 6 months
  • A background check
  • Resume, cover letter, and contacts for reference
  • Teaching or work experience confirmation letter
  • Your marriage and children’s birth certificate if you travel with a family.

It is mandatory to obtain a residency visa in order to work in the UAE and detailed instructions for how to obtain the visa can be found on the UAE government website. Regardless of whether it is for the visa process or for your employer, you will need to have all required documents authenticated and legalized, also known as attested or apostilled, by Global Affairs Canada and the UAE embassy in Ottawa.

To authenticate, Global Affairs Canada will validate the signature on your documents as being valid and authentic. Once they are satisfied, they will place a large red stamp to identify this documents as having been authenticated. Then, your documents will need to be attested by the UAE embassy or consulate in Ottawa. The UAE embassy will validate that the Global Affairs Canada stamp is authentic and that your documents meet all requirements. Once they are satisfied, they will affix their stamp to your documents.

There are many benefits of going through a professional service provide such as Legalization Service Centre for your document authentication and legalization needs. For example, a professional can save you time, hassle, and significant due-diligence. The authentication process through Global Affairs Canada can become unnecessarily long if the documents are not prepared as per guidelines. Because we do this on a regular basis and have an existing network at GAC, we can speed up the process to have your documents authenticated in less than a week. Also, embassies often have changing requirements which makes the process of legalization complicated at times. Since we are conveniently located minutes from most embassies in Ottawa, we can keep up-to-date information on embassy requirements and make in-person submissions of your documents.

Give us a call at Legalization Service Center at 1-800-857-1215 for a phone consultation to answer any remaining questions or to discuss your specific needs. The process of authentication and legalization does not have to be tedious, time-consuming or expensive, and we do our best to ensure this is true for  each of our clients.

Document Validation

Why Attestation of Documents by the UAE Embassy in Canada Is Important?

Are you interested in going to work in the UAE? It is a popular work destination for many Canadian professionals and has seen an influx of workers in recent years. You probably already know that you need to receive a Work Visa before you can go to the country, but do you know about the other steps?

Today, we’ll discuss what you need to complete document-wise before you can leave for your new job in the UAE and why document attestation is so crucial.

Documents You Need Notarized

If you plan to work in the UAE and wish to apply for a work visa in the country, you must first have all of your applicable Canadian documents notarized before you can move onto the next stages of the process.

When going to the UAE for work, you’ll most likely need to present your college degrees and criminal record certificates notarized and authenticated. You will need to have them notarized by a certified public notary or a lawyer.

Document Authentication

After you have your Canadian documents notarized and have your notary certificate in hand, you can then move onto the second stage of the process. Now you’ll need to have your documents authenticated. This step is crucial, and you must have your documents authenticated before you can travel to the UAE or before you submit them for attestation at the UAE Embassy.

This step typically happens at Global Affairs Canada and must be taken care of before you travel. Although there is a Canadian Embassy in the UAE, they will often not authenticate documents there.

Documents that you might need to authenticate include:

  • Birth certificates
  • Marriage certificates
  • Degrees, Diplomas and Transcripts
  • Medical reports
  • Criminal record checks
  • And many more

Attestation at UAE Embassy in Canada

Now that you’ve completed all of the other steps, the last thing that you need to do is have your documents attested or legalized at the UAE Embassy in Canada. The UAE consulate will verify your records are correct, and if they don’t find any issues, they will provide their stamp and seal of approval, and you will be ready to apply for your work visa and travel.

We’re Here to Help

As you can probably tell, this entire process is tedious and can take some time if you’ve never done it before. Luckily, we are here to help! Bring us your documents, and we will work with Global Affairs Canada and the UAE Embassy to ensure your documents are ready!

UAE Good Conduct Certificate

UAE Good Conduct Certificate

If you have lived in UAE for more than 6 months you may be required to get a UAE Good Conduct Certificate to present it to the Canadian government or private agencies for various purposes. In most cases the UAE Good Conduct Certificate is needed to be presented for passing a security clearance during the application for a new job in Canada, a permanent residency or a Canadian Citizenship.

The UAE Good Conduct Certificate, also known as a Criminal Record Check Certificate, is a document that confirms if you had the criminal records in UAE or not.

The UAE Good Conduct Certificate is issued by the UAE Ministry of Interior and city Police Departments.

There are two ways for obtaining the UAE Good Conduct Certificate:

  1. Applying online at UAE Ministry of Interior Website. Please note that you are eligible for this option only if you have a valid Emirates ID number. If you do not have it, please proceed with option #2 below.
  2. Submitting the fingerprints and other supporting documents to Ministry of Interior or city Police Departments in UAE.

To obtain the Good Conduct Certificate the applicant or his/her representative need to submit in UAE Ministry of Interior or City Police Departments an attested and legalized fingerprints form C-216C and other supporting documents (please contact our office for a complete list of required paperwork).

So there are four steps for obtaining the UAE Good Conduct Certificate:

  1. Getting your 10 fingerprints taken by your local police department on the form C-216C.
  2. Getting the form with your fingerprints notarized by a Canadian Notary Public.
  3. Getting your notarized fingerprints legalized. If the fingerprints form is not legalized in Canada, the UAE Police Department will not accept it.
  4. Sending the legalized fingerprints form along with other supporting documents to your contact in UAE who will obtain the UAE Good Conduct Certificate from Police Department on your behalf. Also you need to send to your contact a legalized power of attorney to authorize him/her to act on your behalf on this matter.

How to attest the fingerprints form?

Once you have notarized the C-216C fingerprints form, send it along with a notarized power of attorney to our office in Ottawa and we will attest them for you. Once the documents have been attested, we can ship them directly to your contact in UAE by DHL. In this case you will need to send all required paperwork in your initial mail to us.

If you need to obtain a UAE Good Conduct Certificate, contact us to get started.

UAE Embassy Legalization

How To Get Canadian Documents Attested by UAE Embassy in Canada

There is always a challenge of getting valid documents for many travelers across the globe as they travel from one nation to another whether for business, residency or work purposes.

Should you decide to work and reside in the United Arab Emirates (UAE), you need to realize that all Canadian documents need to be authenticated and legalized by UAE embassy in order to be accepted by authorities in UAE. Usually, Canadian documents get legalized by UAE embassy in Canada as it is an official UAE government representative authority in Canada.

The validation process of Canadian documents for use in UAE take several steps, the last of which is legalization of documents by UAE embassy in Canada.

First step will be to notarize your Canadian documents, the second step is to authenticate them by Canadian government authority, and the last step will be to legalize authenticated documents by UAE embassy or Consulate in Canada.

How to notarize Canadian documents for use in UAE? Does the UAE Embassy in Canada notarize them?

Notarization of documents in Canada is vital and you should not ignore it. At this stage, a notary public or a lawyer must notarize your documents as required by the law. You are then given a notary certificate in where at the end of your document, the appropriate, usually embossed seal is placed.

Not all documents require notarization as this process varies from one country to another. Hence, it is essential you contact the Legalization Service Centre for clarification.

Your documents must be authenticated before you travel to UAE. Birth certificates, marriage certificates must be authenticated before submitting to UAE Consulate for attestation

The Authentication process is carried out to confirm and certify that the seal and signature of the official who notarized the document is genuine. In addition, it validates the position of the official who is authorized to issue or approve documents so that such documents can be internationally recognized. It should be noted that authentication of documents does not legalize its contents nor make it credible and genuine.

Authentication of Canadian documents is carried out by the Global Affairs Canada, or how it was called in the past: Department of Foreign affairs, Trade and Development Canada. Remember that it is highly recommended to authenticate your documents here in Canada before leaving for the United Arab Emirates because Canadian embassy in the UAE will not often authenticate Canadian documents.

There are a lot of documents which can be authenticated by the Global Affairs Canada. Few of them are given below:

  • Birth, marriage, divorce or death certificates
  • Criminal record checks (police clearance) or fingerprint certificates
  • Documents which originates in a foreign country
  • Documents that originates in Canada in foreign language
  • Medical Reports
  • Education Documents
  •  Court documents
  •  Clearance letters from police
  •  Sworn affidavits
  •  Documents indicating power of attorneys
  •  Health certificates from Canada
  • Commercial documents, etc.

Get your Canadian documents attested by UAE Embassy in Ottawa. University Degrees, Transcripts, Powers of attorney must be attested by UAE Embassy in Canada

The last stage of the validation process is legalization. The authenticated documents are verified and attested by the UAE consulate to be used in the United Arab Emirates. UAE embassy official will place its signature and a seal on the document making it legal to be used in UAE.

If you need your university degrees validated by UAE consulate, make sure to send official transcripts to UAE consulate first before presenting your original documents.

Having explained this process, you need to understand that it may be tedious, complex and time consuming especially when you do not pass through a Canadian Agency nor familiar with the UAE embassy requirements. Here in Canada, a renowned and trusted company that specializes in assisting people get documents notarized and authenticated is Legalization Service Centre.

A lot of people who traveled abroad either for residency, work or business purposes have gotten their documents attested through LSC.

Legalization Service Centre, a seasoned, approved and experienced agency provides highly professional service of getting your documents notarized, authenticated and legalized even in the most economical way meeting UAE Embassy requirements.